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The board shall keep and maintain  permanent  records  of the board including,  but not limited  to, records  of the minutes  of board meetings  and other required  records of the board.

It shall be the responsibility  of the board secretary  to keep the minutes  of the board meetings.   The minutes of each board meeting  shall include as a minimum  the following  items:  a record of the date, time, place, members  present,  action taken and the vote of each member,  and the schedule  of bills allowed shall be attached.   This information  shall be available  within two weeks of the board meeting  and forwarded  to the newspaper  designated  as the official newspaper  for publication.   The information  does not need to be published  within two weeks.   The schedule  of bills allowed  may be published  on a once monthly  basis in lieu of publication  with the minutes.   The permanent  records  of the board minutes  may include  more detail than is required  for the publication  of the minutes.

Minutes  waiting  approval  at the next board meeting  will be available  for inspection  at the central administration  office after the board secretary  transcribes  the notes into typewritten  material which has been proofread  for errors and retyped.




Legal Reference:           

     Iowa Code ßß 21; 22; 279.8, .35, .36; 291.6, .7; 618.3 (1995).

     281 I.A.C. 12.3(1).

     1982 Op. Att'y Gen. 215.

     1974 Op. Att'y Gen. 403.

     1952 Op. Att'y Gen. 133.


Cross Reference:           

     206.3   Secretary

     206.4   Treasurer

     208      Ad Hoc Committees

     210.8   Board Meeting  Agenda

     708      Care, Maintenance  and Disposal  of School District Records

     901      Public Examination  of School District Records


Approved:  10/14/96                                                  Reviewed:       9/18/2017                                               Revised: