School district facilities and equipment will be made available to local nonprofit entities that promote cultural, educational, civic, community, or recreational activities. “Entity(ies)” will include organizations, groups and individuals and their agents. Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member and not as a district employee. Prior to using district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to any entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays or after midnight. The board or superintendent reserves the right to waive fees in special and unusual circumstances. While entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.
Entities that wish to use the school district facilities or equipment must apply at the superintendent’s or district’s administrative office. It is the responsibility of the superintendent or administrative designee to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent or his/her designee to provide application forms and obtain proof of insurance for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by an employee of the school district or an adult (out of high school) activity/event supervisor (paid or volunteer) authorized by the superintendent. Unless special prior arrangements are made with the superintendent, the school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district. The district shall be reimbursed for all custodial and/or food service personnel services provided and/or required at the employee’s normal contracted rate or overtime rate of pay as applicable. All other supervision, other than volunteered, shall be reimbursed on the hourly rate schedule established by the Board of Education.
Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.
Legal Reference:
Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11 .
Cross Reference:
704 Revenue
Approved: 1/1/1982 Reviewed: 5/10/2021 Revised: 5/10/2021