1. Alcoholic beverages will not be brought to or consumed on school grounds.

2. Smoking is prohibited in school district facilities and on school district grounds, including in private vehicles.

3. A school district employee or an adult (out of high school) activity/event supervisor must be present while the school district facility or equipment is being used by an entity. 

4. After a school district facility, site, or equipment has been used by an entity, any necessary cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by an employee assisted by a committee from the entity; unless otherwise waived by the Board or designee.  The charges to the entity for the use of the facility, site or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.  

5. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity. 

6. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity’s use, whichever is greater.  

7. Permission granted to non-school groups to use a building should be made in writing.  

8. Custodians assigned to supervise a building for non-school activity may be requested to perform school related duties if activities or the non-school groups do not require their attention.

9. Employees are to be paid the fee as established by the district, unless that employee wishes to donate time to the organization.  That is the employee’s right. 

10. Security, keeping doors locked, etc. shall be the responsibility of the school, unless arrangements have been made that school personnel need not be present, then security of the building becomes the sole responsibility of the organization. 

11. School-age groups will not be permitted to use the facilities on Wednesday after 6:00 p.m.  Events before noon on Sundays are not permitted without Superintendent approval.

12. Under the policy the Middle school gymnasium is not generally offered for public use.  

                      Approved:      1/1/1982                  Reviewed:  5/10/2021              Revised:  5/10/2021

Code No. 905.1R2

Fees For Use of School Facilities

The fee structure for use of school facilities can be downloaded by clicking below.

Any party who is requesting use of school facilities should complete the request form attached.  It will be the responsibility of the party desiring the use of school facilities to obtain from the superintendent of schools or designee, the approximate costs, if any, connected with such use and accept the charges imposed by the school district when payment is to be made.

The superintendent has the authority to approve of requests covered by Board Policy.  All other requests must go before the Board of Education for their approval.

The superintendent or designee will confirm all arrangements in writing which have been approved for use of facilities.  The school will bill the party for any obligated costs following use of the facilities and payments due are to be made through the office of the superintendent of schools. If due to unforeseen circumstances rescheduling is necessary, only district activities may move a previous scheduled activity to another date. 

Tournament pay will be $20.00 per hour plus the costs of custodial fees for the event.  This fee will be waived if the organization provides a donation equal to or more than the cost of rent excluding custodial fees. Use of the Middle School gym will follow Board Policy and central office procedures.  905.1E1 (The Tipton Middle School gymnasium is the school district’s main competition gym.  Its use will be exclusively for school district purposes. The superintendent may waive this for special circumstances if the need serves a community or school district purpose).

It shall be the responsibility of the superintendent to develop a procedure for the scheduling of school facilities.

The undersigned entity makes an application for the use of the school district faility or equipment as designated below.  The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site or equipment.

 

 

 

 

 

 

 

 

 

 

 

Code No. 905.1E1

Page 2 of 2

TIPTON COMMUNITY SCHOOL

REQUEST FORM FOR THE USE OF SCHOOL FACILITIES & EQUIPMENT

 

 NAME OF PERSON MAKING THE REQUEST _____________________________________________

ADDRESS ____________________________________________________________________________

PHONE NO. ______________________ E-MAIL ____________________________________

IF REPRESENTING AN ORGANIZATION OR COMPANY PLEASE INDICATE:__________________________________________

FACILITY BEING REQUESTED FOR USE:  _________________________________________________________________

PURPOSE FOR WHICH FACILITY IS TO BE USED:___________________________________________________________

DATE(S) THE FACILITY IS TO BE USED: ____________________________________

ACTUAL TIME EVENT BEGINS - ENDS: __________________________________________________________________________

TIME THAT THE FACILITY SHOULD BE OPENED: _______________________________________

ANY SPECIAL ARRANGEMENTS NEEDED?  ___________________________________________________________________

ANY SCHOOL EQUIPMENT (OTHER THAN DESKS, CHAIRS, TABLES) THAT YOU NEED?  ______________________________

• DOES THE REQUEST INCLUDE THE USE OF KITCHEN FACILITIES? ________ 
• DO YOU AGREE TO OBSERVE THE NO SMOKING AREAS AND NOT BRING ALCOHOLIC BEVERAGES OR ILLEGAL SUBSTANCES ON THE PREMISES? ________
• DO YOU AGREE TO PAY FOR ANY DAMAGES OCCURRING TO SCHOOL PROPERTY DUE TO YOUR USE OF THE SCHOOL FACILITIES? _________
• DO YOU AGREE TO ACCEPT THE LIABILITY FOR ANY ACCIDENTS OR INJURIES TO THOSE IN ATTENDANCE AT YOUR REQUEST OR INVITATION TO THE MEETING, FUNCTION, ETC. FOR WHICH YOU ARE HERE IN REQUESTING THE USE OF SCHOOL FACILITIES? ____________________

OFFICE USE

 Facility Use Fee = $_________                           SIGNED BY:____________________________________________

Kitchen Use Fee = $_________                           DATE REQUEST FILED: ___________________________

&/or Supervisor Fee = $_________

Cleaning Fee (TBD) = $_________                      SCHOOL OFFICIAL APPROVING: ____________________________

Personnel Costs (TBD) = $__________               NOTE: Cleaning/personnel costs TBD following event.

Fees Payable Following Event:  _______________________

Approved:  12/17/2015                     Reviewed:  5/10/2021               Revised  5/10/2021

The undersigned, hereafter referred to as "entity," states that it will hold the TIPTON COMMUNITY School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the  entity in the use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity shall will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages, which may arise from the entity’s use of the school district's facilities or equipment, whether such operations be by the entity or by anyone directly or indirectly employed by the entity.  Such insurance shall include the Tipton Community School District as an additional named insured in the policy carried by the organization and described above.

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

Dated at ________________ , Iowa, this ____________ day of _______________, 20______.

 

____________________________(Entity)                                  Tipton Community School District

 __________________________________                                400 E 6th. St., Tipton IA 52772

(Address) 

By:  ___________________________                                       By: _____________________(Superintendent)  

Title:  __________________________                                      By: _____________________(Secretary)                               

 

 Approved:  5/14/2007                     Reviewed: 5/10/2021              Revised:  5/10/2021