Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.
Persons wishing to view the school district's public records will contact the board secretary as custodian of district records, or their designee and make arrangements for the viewing. The board secretary as custodian of district records, or their designee will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.
Persons may request copies of public records by telephone or in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing.
Persons wanting copies may be assessed a fee for the copy. Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.
Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:
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Security procedures
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Emergency preparedness procedures
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Evacuation procedures
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Security codes and passwords
It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary as custodian of district records or their designee to respond in a timely manner to requests for viewing and receiving public information of the school district.
NOTE: This is a mandatory policy and is consistent with the Iowa public records law regarding access to, copying of and charging for copies of public records. By law, individuals have a right to access public records during the hours of 9:00 a.m. - 12:00 p.m. and 1:00 p.m.- 4:00 p.m. unless the board sets other hours. IASB recommends that the board establish specific hours in board policy, and blanks are provided in the first paragraph for that purpose. For a more detailed discussion of this issue, see IASB's Policy Primer, Vol. 19 #6- June 23, 2006.
Iowa law requires boards to specify what emergency preparedness items need to be confidential in order to protect the safety of individuals or property. A short list is provided but should be added to by the board, if needed.
Legal Reference:
Iowa Code §§ 21.4; 22.7; 291.6.
Cross Reference:
215E1 Board of Director’s Records - Board Meeting Minutes
401.05 Employee Records
401.05R1 Employee Records - Regulation
506.01 Education Records Access
506.01R1 Education Records Access - Regulation
506.01E1 Education Records Access - Request of Nonparent for Examination or Copies of Education Records
506.01E2 Education Records Access - Authorization for Release of Education Records
506.01E3 Education Records Access - Request for Hearing on correction of Education Records
506.01E4 Education Records Access - Request for Examination of Education Records
506.01E5 Education Records Access - Notification of Transfer of Education Records
506.01E6 Education Records Access - Letter to Parent Regarding Receipt of a Subpoena
506.01E7 Education Records Access - Juvenile Justice Agency Information Sharing Agreement
506.01E8 Education Records Access - Annual Notice
506.02 Student Directory Information
506.01R1 Student Directory Information - Use of Directory Information
506.02E1 Student Directory Information - Authorization for Releasing Student Directory Information
605.02 Instructional and Library Materials Inspection and Display
708 Care, Maintenance, and Disposal of School District Records
902.01 News Media Relations
Approved: 12/11/1995 Reviewed: 06/09/2025 Revised: 06/09/2025