To improve the school district’s oversight of fixed assets by assigning and recording them to specific facilities and programs and to provide for proof loss of fixed assets for insurance purposes, the school district will establish and maintain a fixed assets management system for reporting capitalized fixed assets owned or under the jurisdiction of the school district in its financial reports in accordance with generally accepted accounting principles (GAAP) as required or modified by law.
A separate fixed assets listing is prepared for fixed assets in the general fixed assets account group (GFAAG) and for the fixed assets of each proprietary and fiduciary fund. “Fixed assets” in the GFAAG will include school district buildings and sites, construction in progress, improvements other than buildings and sites, land and machinery and equipment. “Fixed assets” in the proprietary funds will include school district buildings and sites, construction in progress, improvements other than buildings and sites, capitalized interest, infrastructure, land, machinery and equipment. Fixed assets reported in the financial reports will include individual fixed assets with a historical cost equal to or greater than ($2,500). Fixed assets accounted for and reported in the proprietary funds are depreciated over the useful life of each fixed asset.
The fixed assets management system is updated monthly to account for the addition/acquisition, disposal, and relocation/transfers of fixed assets. It is the responsibility of the business manager to count and reconcile the fixed assets listing for the general fixed assets account group and for each proprietary and fiduciary fund with the fixed assets management system on June 30 each year.
It is the responsibility of the superintendent to develop administrative regulations implementing this policy. It will also be the responsibility of the business manager to educate employees about this policy and it’s supporting administrative regulations.
Legal Reference:
Iowa Code §§ 1(4); 279.8; 297.22-.25; 298A.
Cross Reference:
709 Insurance Program
701.3 . Financial Records
Date of Approval: 3/11/1991 Date of Review: 1/14/2020 Date of Revision: 1/14/2020