700 NONINSTRUCTIONAL OPERATIONS AND BUSINESS SERVICES

700 PURPOSE OF NONINSTRUCTIONAL AND BUSINESS SERVICES

This series of the board policy manual is devoted to the goals and objectives for the school district's noninstructional services and business operations that assist in the delivery of the education program. These noninstructional services include, but are not limited to, transportation, the school lunch program, and childcare. The board, as it deems necessary, will provide additional noninstructional services to support the education program.

 

It shall be the goal of the board to provide noninstructional services and to conduct its business operations in an efficient manner.

 

 

Date of Adoption:   October 12, 1981                   Date of Review:   July 11,2011                  Date of Revision:

 

 

701 FINANCIAL ACCOUNTING SYSTEM

701.1 DEPOSITORY OF FUNDS

Each year at its annual meeting, the board shall designate by resolution the name and location of the Iowa located financial depository institution or institutions to serve as the official school district depository or depositories. The maximum deposit amount to be kept in the depository shall be stated in the resolution. The amount stated in the resolution must be for all depositories and include all of the school district's funds.

 

It shall be the responsibility of the board secretary to include the resolution in the minutes of the meeting.

 

 

Legal Reference:        

     (Code of Iowa) Iowa Code ßß 12C; 279.33 (1995).

Related Administrative Rules and Regulations:

     210.1 Annual Meeting,   

     206.4  Treasurer   

     704.1  Local State Federal Miscellaneous Revenue

 

Date of Adoption: November 9, 1981         Date of Review:  July 11,2011                            Date of Revision:

701.2 TRANSFER OF FUNDS

The board may loan monies between funds, as it deems necessary. The board shall exercise this authority judiciously.

A loan from one fund to the other will be at a rate of interest consistent with the state rate. The period of the loan shall be for a reasonable period and no longer than one year from the beginning date of the loan.

When the necessity for an account has ceased to exist, the balance may be transferred to another account or fund by resolution of the board. Only monies that were received for use without a designated purpose may be transferred in this manner. Funds received for a specific use or upon vote of the people shall only be used for the purpose designated unless a minimal amount which can be transferred.

It shall be the responsibility of the board secretary to make recommendations to the board regarding loans and transfers and to provide supporting evidence for the transfer.

 

Legal Reference:  

      (Code of Iowa)  24.21-22; 279.8; 291.13 1995

 

Related Administrative Rules and Regulations:    

     703  Budget

Date Approved: January 14, 1991            Date Reviewed: July 11,2011                           Date of Revision:

 

702 CASH IN SCHOOL BUILDINGS

The amount of cash that may be kept in the school building for any one-day shall be sufficient for that day's operations. Funds raised by students shall be kept in the superintendent's office.

A minimal amount of cash shall be kept in the central administration office at the close of the day. Excess cash shall be deposited in the authorized depository of the school district.

It shall be the responsibility of the superintendent to determine the amount of cash necessary for each day's operations and to comply with this policy.

 

Legal Reference:

     (Code of Iowa) Ia Code 279.8 (1995)

Related Administrative Rules and Regulations:

      701.1     Depository of Funds,

      704        Revenue

Date of Approval:   August 14, 1995                      Date of Review:  July 11,2011                  Date of Revision:

703 BUDGET

703.1 BUDGET PLANNING

Prior to certification of the budget, the board will review the projected revenues and expenditures for the school district and make adjustments where necessary to carry out the education program within the revenues projected.

A budget for the school district shall be prepared annually for the board's review. The budget shall include the following:

  • the amount of revenues from sources other than taxation;
  • the amount of revenues to be raised by taxation;
  • an itemization of the amount to be spent in each fund; and,
  • a comparison of the amount spent and revenue received in each fund for like purposes in the two prior fiscal years.

It shall be the responsibility of the superintendent to prepare the budget for review by the board prior to the April 15 deadline each year.

Prior to the adoption of the proposed budget by the board, the public shall be apprised of the proposed budget for the school district. Prior to the adoption of the proposed budget by the board, members of the school district community shall have an opportunity to review and comment on the proposed budget. A public hearing for the proposed budget of the board shall be held each year in sufficient time to file the adopted budget no later than April 15.

The proposed budget filed by the board with the board secretary and the time and place for the public hearing on the proposed budget shall be published in a newspaper designated for official publication in the school district. It shall be the responsibility of the board secretary to publish the proposed budget and public hearing information at least ten days prior to the public hearing.

The board shall adopt and certify a budget for the operation of the school district to the county auditor by April 15. It shall be the responsibility of the board secretary to file the adopted and certified budget with the county auditor and other proper authorities.

The board may amend the budget for the fiscal year in the event of unforeseen circumstances. The amendment procedures shall follow the procedures for public review and adoption of the original budget by the board outlined in these policies.

It shall be the responsibility of the superintendent and the board secretary to bring any budget amendments necessary to the attention of the board to allow sufficient time to file the amendment with the county auditor no later than May 31 of each year.

Legal Reference:  

     (Code of Iowa) Iowa Code #'s 24;257,279.8; 297; 298; 618 (1995).

Cross Reference:       

     214  Public Hearings

     703  Budget

     704  Revenue

     705  Expenditures

Date of Adoption:   November 9, 1981                    Date of Review: July 11,2011                    Date of Revision:

703.2 SPENDING PLAN

The budget of the school district shall be the authority for the expenditures of the school district for the fiscal year for which the budget was adopted and certified. It shall be the responsibility of the superintendent to operate the school district within the budget.

 

Legal Reference:(Code of Iowa) Iowa

     Code 24.9 (1995)

Related Administrative Rules and Regulations:

     703     Budget

     704     Revenue

Date of Adoption: November 9, 1981                         Date of Review: July 11,2011                         Date of Revision:

704 REVENUE

704.1 LOCAL - STATE - FEDERAL - MISCELLANEOUS REVENUE

The board treasurer shall receive revenues of the school district. Other persons receiving revenues on behalf of the school district shall promptly turn them over to the board treasurer.

Revenue, from whatever source, shall be accounted for and classified under the official accounting system of the school district. It shall be the responsibility of the board treasurer to deposit the revenues received by the school district in a timely manner. School district funds from all sources shall not be used for private gain or political purposes.

Tuition fees received by the school district shall be deposited in the general fund. The board based upon the superintendentʼs recommendation in compliance with current law shall set the tuition fees for kindergarten through twelfth grade during the regular academic school year. The board prior to the offering of the programs shall set tuition fees for summer school, driverʼs education, and adult education.

The board may charge materials fees for the use or purchase of educational materials. Materials fees received by the school district shall be deposited in the general fund. It shall be the responsibility of the superintendent to recommend to the board when materials fees will be charged and the amount of the materials fees.

Rental fees received by the school district for the rental of school district equipment or facilities shall be deposited in the general fund. It shall be the responsibility of the superintendent to recommend to the board a fee schedule for renting school district property.

Proceeds from the sale of real property shall be placed in the schoolhouse fund. The proceeds from the sale of other school district property shall be placed in the general fund.

The board may claim exemption from the law prohibiting competition with private enterprise for the following activities:

  • Goods and services directly and reasonably related to the educational mission;
  • Goods and services offered only to students, employees or guests which cannot be provided by private enterprise at the same or lower cost;
  • Use of vehicles for charter trips offered to the public, full- or part-time, or temporary students;
  • Goods and services which are not otherwise available in the quantity or quality required by the school district;
  • Telecommunications  other than radio or television stations;
  • Sponsoring or providing facilities for fitness and recreation;
  • Food service and sales; and,
  • Sale of books, records, tapes, software, educational equipment, and supplies.

It shall be the responsibility of the superintendent to bring to the board's attention additional sources of revenue for the school district.

Legal Reference:

     (Code of Iowa) Ia Code 12C; 23A; 257.2; 279.8; 282.2,.6, .24; 291.12, .13; 297.9-12,.22; 301.1, (1995

Related Administrative Rules and Regulations:

     701.1 Depository of Funds

     703     Budget,

     803     Selling and Leasing

     905   Use of School District Facilities & Equipment

Date of Approval:  November 9, 1987                  Date of Review:  July 11, 2011                   Date of Revision:

704.1A TIPTON BAND DEPARTMENT INSTRUMENT RENTAL POLICY

Rental instruments may be of two categories; the primary instrument is that which the student plays in the Concert/Marching Band at his/her grade level. The secondary instrument is that which the student may play in an extra-curricular performing group, especially jazz band at the middle school or high school level.

 

Rent will be charged at the rate of $42 per year for a primary instrument and $21 per year for any secondary instrument. When the instructor requires the instrument, the student will pay no rent.

 

Students who rent an instrument as a beginner in 5th grade will be charged a full year's rent at their first summer lesson, but will not be charged again until the start of their 6th grade year.

 

No additional rent will be charged for specialty instruments for marching band, such as piccolos, mellophones, valve trombones, and marching tubas.

 

Rent is to be paid to the school by the end of the first quarter of a student's participation in each school year.

 

Rental fees shall be deposited in the General Fund, (formerly Special Band in the Activity Funds) to be used for maintenance costs.

 

The rental period shall start on the first day of the school year, and shall end on the day before the next school year.

 

Any student who is responsible for damage beyond normal maintenance due to abuse or negligence will be charged the cost of the insurance deductible.

 

 

 

 

 

 

Date of Adoption:

January 14,1991

Legal Reference:(Code of Iowa)

Date of Review:

July 11, 2011

 

Date of Revision:

 

 

Related Administrative Rules and Regulations:

704.2 SALE OF BONDS

The board may conduct an election for the authority to issue bonded indebtedness. Revenues generated from an approved bond issue shall be used only for the purpose stated on the ballot. Use of excess funds in the account for another purpose requires the approval of the voters in the school district community.

Revenues received from the issuing of bonded indebtedness shall be deposited into the schoolhouse fund.

Legal Reference:

     (Code of Iowa)Iowa Code 74-76; 278.1; 291.13; 298 (1995).

Cross Reference:       

     701  Financial Accounting System

     704  Revenue

Date of Approval:  November 9, 1981                 Date of Review:  July 11,2011                        Date of Revision:

704.3 INVESTMENTS

School district funds in excess of current needs shall be invested in compliance with this policy. The goals of the school district's investment portfolio in order of priority are:

  • To provide safety of the principal;
  • To maintain the necessary liquidity to match expected liabilities; and
  • To obtain a reasonable rate of return.

In making investments, the school district shall exercise the care, skill, prudence and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use to meet the goals of the investment program.

School district funds are monies of the school district, including operating funds. "Operating funds" of the school district which are reasonably expected to be used during a current budget year or within fifteen months of receipt. When investing operating funds, the investments must mature within three hundred and ninety-seven days or less. If, during the current budget year an amount of public funds will exceed operating funds by at least thirty-three percent, the amount of public funds that exceeed operating funds by greater than thirty-three percent may be invested in certificates of deposit at federally insured depository institutions which mature within sixty-three months or less, in accordance with state and federal laws.  When investing funds other than opeating funds, the investments must mature according to the need for the funds.

The board authorizes the treasurer to invest funds in excess of current needs in the following investments.

  • Interest bearing savings, money market, and checking accounts at the school district's authorized depositories;
  • Iowa Schools Joint Investment Trust Program (ISJIT);
  • Obligations of the United States government, its agencies and instrumentalities; and,
  • Certificates of deposit and other evidences of deposit at federally insured Iowa depository institutions.
  • Repurchase agreements in which underlying collateral consists of investments in government securities.  The school district must take delivery of the collateral either directly or through an authorized custodian.  Repurchase agreements do not include reverse repurchase agreements;
  • An open-end management investment company registered with the federal securities exchange commission and commonly referred to as a money market mutual fund.  The money market mutual fund will use only the investments individually authorized by law for school districts.

It is the responsibility of the treasurer to oversee the investment portfolio in compliance with this policy and the law.

The treasurer is responsible for reporting to and reviewing with the board at its regular meetings the investment portfolio's performance, transaction activity and current investments. 

It is the responsibility of the superintendent to deliver a copy of this policy to the school district's depositories, auditor, and outside persons doing investment business with the school district.

It will be the responsibility of the superintendent, in conjunction with the treasurer, to develop a system of investment practices and internal controls over the investment practices. The investment practices are designed to prevent losses, to document the officers' and employees' responsibility for elements of the investment process and address the capability of the management.

Legal Reference:  Iowa Code 11.2,.6: 12.62: 12B.10; 10A; 12C; 22.1; .14; 28E.2; 257; 279.29; 283.A; 285; 502.701; 633.123

Cross Reference:     206.4  Treasurer

                                 704     Revenue

 

Date of Approval:  8/17/1991                           Review:  11/12/19                        Revised:  11/12/19

 

704.4 GIFTS - GRANTS - BEQUESTS

The board believes gifts, grants, and bequests to the school district may be accepted when they will further the interests of the school district. The board shall have sole authority to determine whether the gift furthers the interests of the school district.

Gifts to the District are defined as capital outlay items, services, money scholarships/grants,  or any other such items. Proposed gifts must meet District approved criteria and guidelines; equipment must meet the Districtʼs technical specifications.

The District may refuse any gifts that are not within the mission of the District or may become disadvantageous to the Districtʼs operation.

The Board shall approve gifts, grants, and bequests over $2500. Once the Board has approved it, a board member or the superintendent or designee may accept the gift on behalf of the school district.

Gifts, grants, and bequests once accepted on behalf of the school district shall become the property of the school district. Gifts, grants, and bequests shall be administered in accordance with terms, if any, agreed to by the Board.

  1. If approved by the Board of Directors, gifts, grants or bequests involving money, equipment, and furnishings valued over $2500 will be accepted by the school district.
  2. All gifts, grants or bequests below $2500 may be accepted by the superintendent and/or building principals.
  3. The donor will be responsible for submitting the appraised value of the equipment or furnishings.
  4. All gifts, grants, or bequests shall be administered in pursuance of the terms agreed upon at the time of the gift or bequest. Such gifts shall become the property of the school district and shall be under the control of the Board of Directors.
  5. Anyone providing the District with a gift shall be provided a receipt stating the financial value of the gift.

 

Legal Reference:        

     (Code of Iowa) Iowa Code 279.42; 565.6 (1995)

Cross Reference:

     217 Gifts of Board of Directors

     402.4   Gifts to Employees

     508.1  Class of Student Gifts

Approved:  11/9/81                                    Reviewed: 7/11/11                                                     Revised:

 

704.5 VOLUNTEER CONTRIBUTION FOR FACILITIES, EQUIPMENT OR MATERIALS

The goal of the district is to increase resources available for education. An equitable distribution of facilities and equipment should be maintained throughout the district to ensure that each elementary and secondary school is able to provide comparable programs and activities with comparable facilities and equipment. The receipt of contributions of or for equipment, materials, or services should be monitored to maintain this standard of equity.

The Board of Directors shall first approve planning for the construction of any structure or improvements to any building site.

Consideration shall be given to the following criteria:

  1. Will not add unreasonable maintenance or operation costs.
  2. Will conform to present site use and future development.
  3. Planned fundraising consistent with Board Policy.
  4. Will not result in an inequitable distribution of supplies, facilities, or equipment.
  5. No monies for personnel.

 

Legal Reference:  (Code of Iowa)

Cross Reference:

     504.5  Student Fundraising

     704.4  Gifts-Grants-Bequests

     704.5  Volunteer Contribution for Facilities, Equipment or Materials

 

Approved:      12/9/2002                                         Reviewed: 7/11/11                                             Revised:                                    

 

704.5R1 VOLUNTEER CONTRIBUTION FOR FACILITIES, EQUIPMENT OR MATERIALS REGULATIONS

Voluntary support for schools in the form of contributions and services is an important facet of a schoolʼs operation and one that is to be encouraged and supported. The district has a responsibility, as well as a legal obligation, to assure that equitable educational opportunities occur for all students; regardless of what school they attend.

The Tipton Community School District and the Tipton Foundation will work cooperatively to encourage and coordinate fund raising and volunteer support in the district.

A Volunteer Contribution Committee will be formed to review all fund raising activities in the district. The Volunteer Contribution Committee shall consist of building principals, president of the Board of Education, president of the Tipton Foundation, president of the District Parent Teacher Association, president of the Tipton Athletic Boosters, president of the Tipton Education Boosters, president of Fine Arts Council of Tipton and the Superintendent as ad hoc member. The Volunteer Contribution committee will meet on an “on call” basis to review and consider volunteer contributions and projects.

Fundraising activities carried on by school related groups, such as booster clubs and parent organizations that include student involvement in these fundraising activities are subject to the provisions outlined in Board Policy 504.5 Student Fundraising.

The following procedures will be followed for fund raising in the district: Fund raising non-school groups with a project goal of $15,000 or more:

  1. Advise building principal(s) including documentation on a feasibility study that will approximate the degree of success for the campaign based upon competing campaigns in the community that will coincide with the proposed campaign timeline, funding goal, uses of funds, donor interest, and other relevant factors.
  2. Building principal and project chair submit plans to Volunteer Contribution Committee.
  3. The committee will review and forward a recommendation to the Superintendent.
  4. The Superintendent will submit the projectʼs campaign plan to the School Board for approval.
  5. Upon School Board approval; the building principal(s) will work closely with the campaign to monitor progress in the execution of the plan. The building principal(s) will serve as project liaison to the Superintendent and School Board. In addition, the organization conducting the fund raising will be the repository of funds responsible for gift receipting, accounting and acknowledgement of gifts until such time when fundraising has been completed. The funds will then at this time be presented to the building principal(s).

 

Fund raising non-school groups with a project goal of $5,000 - $14,999:

 

  1. Advise building principal(s) including documentation on a feasibility study that will approximate the degree of success for the campaign       based upon competing campaigns in the community that will coincide with the proposed campaign timeline, funding goal, uses of funds,   donor interest, and other relevant factors.
  2. Building principal and project chair submit plans to Volunteer Contribution Committee.
  3. The committee will review and forward a recommendation to the Superintendent.
  4. Upon the Superintendentʼs  approval, the building principal(s) will work closely with the campaign to monitor progress in the execution of the plan. The building principal(s) will serve as project liaison to the Superintendent. In addition, the organization conducting the fund raising will be the repository of funds responsible for gift receipting, accounting and acknowledgement of gifts until such time when fundraising has been completed. The funds will then at this time be presented to the building principal(s).

 

Legal Reference: (Code of Iowa)

 

Cross References:     

     504.5     Student Fundraising

     704.4     Gifts – Grants - Bequests

 

Date of Approval:  12/9/2002                Date of Review: 7/11/2011                          Date of Revision:         

704.6 STUDENT ACTIVITIES FUND

Revenue raised by students or from student activities shall be deposited and accounted for in the student activities fund. This revenue is the property of and shall be under the financial control of the board. Students may use this revenue for purposes approved by the principal.

Whether such revenue is collected from student contributions, club dues, and special activities or result from admissions to special events or from other fund-raising activities, all funds will be under the jurisdiction of the board and under the specific control of the principal. They will be deposited in a designated depository and will be disbursed and accounted for in accordance with instructions issued by the superintendent.

It shall be the responsibility of the board secretary to keep student activity accounts up-to-date and complete.

Any unencumbered class or activity account balances will automatically revert to the "Special Projects" fund under the Student Activity Funds when a class graduates or an activity is discontinued.

 

Legal Reference:

     (Code of Iowa)Iowa Code 11.23;279.8 (1995)

Cross Reference:       

     504  Student Activities

     701  Financial Accounting System

 

Date of Approval:  August 14, 1995                               Date of Review:  7/11/11                       Date of Revision:  7/11/11

705 EXPENDITURES

705.1 PURCHASING – BIDDING

The board supports economic development in Iowa. Purchases by the school district will be made in Iowa for Iowa goods and services from Iowa-based companies if the bids submitted are comparable in price to those submitted by  other bidders and meet the required specifications.

It shall be the responsibility of the superintendent to approve purchases, except those authorized by or requiring direct board action. The superintendent may coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks. Joint purchases with other political subdivisions will be considered in the purchase of equipment or accessories or attachments with an estimated cost of $50,000 or more.

The superintendent shall have the authority to authorize purchases without cooperative bids for goods and services costing under $5,000 without prior board approval. For goods and services costing more than $5000 and less than $25,000 the superintendent shall compare prices of the goods and services to be purchased prior to making a recommendation to the board. Competitive sealed bids are required for purchases, other than emergency purchases, for goods and services that cost $25,000 or more, and for textbooks from a source other than the publisher.

The purchase will be made from the lowest responsible bidder based upon total cost considerations, including, but not limited to the cost of the goods and services being purchased, availability of service and/or repair, and delivery date. The board, and the superintendent, shall have the right to reject any or all bids, or any part thereof, and to re-advertise. The board will enter into such contract or contracts as the board deems in the best interest of the district.

It shall be the responsibility of the superintendent to make a recommendation and the purpose for it to the board for purchases exceeding $5,000. The board upon the recommendation of the superintendent may cancel a contract, which has been awarded.

The purchase will be made from the lowest responsible bidder based upon total cost considerations including, but not limited to, the cost of the goods and services being purchased, availability of service and/or repair, delivery date, the targeted small business procurement goal and other factors deemed relevant by the board.

The board and the superintendent shall have the right to reject any or all bids, or any part thereof, and to re-advertise. If it is determined that a targeted small business which bid on the project may be unable to perform the contract, the superintendent shall notify the Department of Economic Development. The board will enter into such contract or contracts as the board deems in the best interests of the school district.

 

Legal Reference:        

     Iowa Code ßß 18.6(9); 23A; 28E.20; 72.3; 73; 73A; 285.10(3), .10(7); 301 (1995). 261 I.A.C. 54. 281 I.A.C. 43.25.481 I.A.C. 25.1984

     Op. Att'y Gen. 115. 1974 Op. Att'y Gen. 171.

Date of Adoption:      November 9, 1981                 Date of Review:          7/11/11                        Date of Revision:        8/14/95

705.2 PURCHASING ON BEHALF OF EMPLOYEES

Generally, the school district shall not purchase items on behalf of employees. The school district may in unusual and unique circumstances do so. It shall be within the discretion of the board to determine when unique and unusual circumstances exist.

No purchase shall be made unless the employee has paid the school district prior to the order being placed and the employee has agreed to be responsible for any taxes or other expenses due.

 

Legal Reference:            

     Iowa Code ß 279.8 (1995

 

Related Administrative Rules and Regulations:  

     703  Budget

 

Date of Approval:       August 14, 1995                      Date of Review:  7/11/11                             Date of Revision:  8/14/00

705.3 PAYMENT FOR GOODS AND SERVICES

The board authorizes the issuance of payment of claims against the school district for goods and services. The board will allow the payment after the goods and services have been received and accepted in compliance with board policy.

The board authorizes the board secretary, upon approval  of the superintendent, to issue payment for verified bills, for reasonable and necessary expenses, when the board is not in session. The board secretary will examine the claims and verify bills. The board will approve the bills at its next regular meeting.

The secretary will determine to the secretary's satisfaction that the claims presented to the board are in order and are legitimate expenses of the school district. It is the responsibility of the secretary to bring claims to the board.

The board president and board secretary may sign warrants by use of a signature plate or rubber stamp. If the board president is unavailable to personally sign warrants, the vice president may sign warrants on behalf of the president.

It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.

 

Legal Reference:   

     Iowa Constitution, Art. #31. Love v. City of Des Moines 210 Ia 90, 230 N.W. 373).Ia

     Code 279.8, .29, .30 .36; 291.12; 721.2(5) (1995) 281 I.A.C. 12.3(1). 1980 Op. Att'y Gen'l 102, 160

     720.1976 Op. Att'y Gen. 69. 1972 Op. Att'y Gen. 130, 180, 392, 456, 651.36 Op. Att'y Gen 375. Cross

     Ref. 705 Expenditures.

 

Date of Approval: November 9, 1981                     Date of Review:  7/11/11                        Date of Revision: January 15, 2007

 

705.4 REQUISITIONS/PURCHASE ORDERS

Requisitions for equipment, supplies, and services shall be made on properly authorized forms. Officially designated personnel must sign forms before being processed.

The procurement of all supplies, equipment and services shall begin with the issuance of an official purchase order signed by the superintendent of schools, or by an authorized member of the staff.

Only the following shall be exempt:

1.          Utilities

2.          Formal contracts

3.          Freight

4.          Drayage

5.          Express

6.          Postage

7.          Printing

 

Legal Reference:     (Code of Iowa)

 

Related Administrative Rules and Regulations:

 

Date of Approval:  March 3, 1991           Date of Review:  7/11/11            Date of Revision:  August 14, 1995

705.5 RECEIVING GOODS AND SERVICES

Whenever possible, all supplies, equipment, and services purchased in the name of the school district shall be cleared through the purchasing department. Whenever this procedure is impossible or impractical, the school personnel who receive goods or services that these have been delivered directly shall notify the purchasing department.

It shall be the duty of the purchasing department to certify to the accounting department the receipt of all goods and services.

 

Legal Reference:

     (Code of Iowa) 803.1 Purchasing and Bidding, 803.2/803.3 Requisitions/ Purchase Orders

 

Related Administrative Rules and Regulations:

 

Date of Adoption: November 9, 1981             Date of Review: 7/11/11             Date of Revision: August 14, 1995

706 PAYROLL PROCEDURES

706.1 PAYROLL PERIODS

The payroll period for the school district shall be monthly. Employees shall be paid on the  20th day of each month. If this day is a holiday, recess, or weekend, the payroll shall be paid on the last working day prior to the holiday, recess, or weekend.

It shall be the responsibility of the board secretary to issue payroll to employees in compliance with this policy.

The requirements stated in the Master Contract between employees in a certified collective bargaining unit and the board regarding payroll periods of such employees shall be followed.

 

Legal Reference:

     (Code of Iowa) Iowa Code 20.9; 91A.2(4),.3 (1995) Related Administrative Rules and Regulations:

 

Date Approved:  November 9, 1981             Date of Review: 7/11/11                        Date of Revision: August 14, 1995

706.2 PAYROLL DEDUCTIONS

Ease of administration is the primary consideration for payroll deductions, other than those required by law.  Payroll deductions are made for federal income tax withholdings, Iowa income tax withholdings, social security, and the Iowa Public Employees' Retirement System (IPERS).

Employees may elect to have amounts withheld from their pay for items authorized by law, subject to agreement of the district.  Requests for these deductions will be made in writing to the superintendent.

It is the responsibility of the superintendent to determine which additional payroll deductions will be allowed.

 

 

Note: Boards should adopt IASB sample policies to meet the needs of the local district. Please ensure that the language contained in local policy is consistent with language contained in other district documents (e.g., handbooks, master contracts, etc.). 

 

For more detailed discussion of this issue, see IASB’s Policy Primer, Vol. 25 #4 – May 1, 2017. 

 

Legal Reference:          

    Iowa Code §§ 91A.2(4), .3; 294.8-.9, .16.

 

Cross Reference:          

     406.6   Licensed Employee Tax Shelter Programs

     412.4   Classified Employee Tax Shelter Programs

     706.1   Payroll Periods

 

Approved:   11/9/81                          Reviewed:  7/11/11                       Revised:        4/10/18

 

 

706.3 PAY DEDUCTIONS

706.3 PAY DEDUCTIONS

The district provides leaves of absence to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee's pay will be reduced or the employee will be placed on leave without pay if:

  • the employee has not sought permission to use paid leave for this partial-day absence,

  • the employee has sought permission to use paid leave for this partial-day absence and permission has been denied,

  • the employee's accrued paid leave has been exhausted, or,

  • the employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time which is equal to the employee's absence from the employee's regularly scheduled hours of work on that day.   

Legal Reference:

     29 U.S.C. Sec. 213(a) (2012)

     29 C.F.R. Part 541 (2012)

Cross References:

     409.8 Licensed Employee Unpaid Leave

     414.8 Classified Employee Unpaid Leave

 

Approved:    1/14/20                       Received: _______________                              Revised: __________

 

707 FISCAL REPORTS

707.1 SECRETARY'S REPORTS

The board secretary shall report to the board each month about the receipts, disbursements, and balances of the various funds. This report shall be in written form and sent to the board with the agenda for the board meeting.

 

 

Legal Reference:

     (Code of Iowa) Ia. Code 279.8; 291.7   (1995)

 

Related Administrative Rules and Regulations:

     206.3  Secretary

     210.1  Annual Meeting

     707     Fiscal Reports

 

 

Date of Approval: November 9, 1981              Date of Review: 7/11/11                     Date of Revision: August 14, 1995

 

707.2 TREASURER'S ANNUAL REPORT

At the annual meeting, the treasurer shall give the annual report stating the amount held over, received, paid out, and on hand in the general and schoolhouse funds. This report shall be in written form and sent to the board with the agenda for the board meeting. The treasurer shall also furnish the board with a sworn statement from each depository showing the balance then on deposit.

It shall be the responsibility of the treasurer to submit this report to the board annually.

 

 

Legal Reference:   

     (Code of Iowa) Ia Code. 279.31, .33 (1995)

 

Related Administrative Rules and Regulations:   

     206.4  Treasurer

     210.1 Annual Meeting 

     707   Fiscal Reports

 

Date approved:  March 11, 1991              Date of Review:  7/11/11                    Date of Revision: August 14, 1995

707.3 PUBLICATION OF FINANCIAL REPORTS

Each month the schedule of bills allowed by the board shall be published in a newspaper designated as a newspaper for official publication. The list of bills allowed shall include the name of the person or firm making the claim, the purpose of the claim, and the amount of the claim. Annually, the total salaries paid to school district personnel regularly employed by the school district shall also be published in a newspaper designated as a newspaper for official publication.

 

It shall be the responsibility of the board secretary to publish in concert with this policy.

 

 

Legal Reference:

     (Code of Iowa) Ia Code. 279.35, .36; 618 (1995) 1952 Op. Att'y Gen. 133.

 

Cross Reference:                 

     206.3  Secretary

 

Date of Approval:   March 11, 1991                   Date of Review:      7/11/11                        Date of Revision:

707.4 AUDIT

To review the funds and accounts of the school district, the board shall employ an auditor to perform an annual audit of the financial affairs of the school district. The superintendent shall use a request for proposal procedure in selecting an auditor. The administration shall cooperate with the auditors.

 

 

Legal Reference:

     (Code of Iowa) Ia Code 11.6   (1995)

 

Cross Reference:

     701  Financial Accounting System

     707  Fiscal Reports

 

 

Date of Approval:   November 9, 1981                 Date of Review: 7/11/11                Date of Revision:  August 14, 1995

707.7 POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT OBLIGATIONS

  1. Compliance Coordinator:
  1. The Treasurer (Coordinator) shall be responsible for monitoring post issuance compliance.
  2. The Coordinator will maintain a copy of the transcript of proceedings in connection with the issuance of any tax-exempt obligations.  The Coordinator will obtain such records as are necessary to meet the requirements of this policy.
  3. The Coordinator shall consult with bond counsel, a rebate consultant, financial advisor, IRS publications and such other resources as are necessary to understand and meet the requirements of this policy.
  4. Training and education of the Coordinator will be sought and implemented upon the occurrence of new developments and upon the hiring of new personnel to implement this policy.

 

  1. Financing Transcripts:  The Coordinator shall confirm the proper filing of an 8038 Series return, and maintain a transcript of proceedings for all tax-exempt obligations issued by the District, including but not limited to all tax-exempt bonds, notes and lease-purchase contracts.  Each transcript shall be maintained until eleven (11) years after the tax-exempt obligation it documents has been retired.  Said transcript shall include, at a minimum:
  1. Form 8038s
  2. Minutes, resolutions, and certificates
  3. Certifications of issue price from the underwriter
  4. Formal elections required by the IRS
  5. Trustee statements
  6. Records of refunded bonds, if applicable
  7. Correspondence relating to bond financings
  8. Reports of any IRS examinations for bond financings

 

  1. Proper Use of Proceeds.  The Coordinator shall review the resolution authorizing issuance for each tax-exempt obligation issued by the District, and that the District shall:
  1. Obtain a computation of the yield on such issue from the District’s financial advisor.
  2. Create a separate Project Fund (with as many sub-funds as shall be necessary to allocate proceeds among the projects being funded by the issue) into which the proceeds of issue shall be deposited.
  3. Review all requisitions, draw schedules, draw requests, invoices and bills requesting payment from the Project Fund.
  4. Determine whether payment from the Project Fund is appropriate, and if so, make payment from the Project Fund (and appropriate sub-fund if applicable).
  5. Maintain records of the payment requests and corresponding records showing payment.   
  6. Maintain records showing the earnings on, and investment of, the Project Fund.
  7. Ensure that all investments acquired with proceeds are purchased at fair market value.
  8. Identify bond proceeds or applicable debt service allocations that must be invested with a yield-restriction and monitor the investments of any yield-restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted.
  9. Maintain records related to any investment contracts, credit enhancement transactions, and the bidding of financial products related to the proceeds.

 

  1. Timely Expenditure and Arbitrage/Rebate Compliance.  The Coordinator shall review the Tax-Exemption Certificate (or equivalent) for each tax-exempt obligation issued by the District and the expenditure records provided in Section 2 of this policy, above, and shall:
    1. Monitor and ensure that proceeds of each such issue are spent within the temporary period set forth in such certificate.
    2. If the District does not meet the “small issuer” exception for said obligation, monitor and ensure that the proceeds are spent in accordance with one or more of the applicable exceptions to rebate as set forth in such certificate.
    3. Not less than 60 days prior to a required expenditure date confer with bond counsel and a rebate consultant if the District will fail to meet the applicable temporary period or rebate exception expenditure requirements of the Tax-Exemption Certificate.
    4. In the event the District fails to meet a temporary period or rebate exception:
      1. Procure a timely computation of any rebate liability and if rebate is due, file a Form 8038-T and arrange for payment of such rebate liability.
      2. Arrange for timely computation and payment of “yield reduction payments” (as such term is defined in the Code and Treasury Regulations), if applicable.

 

  1. Proper Use of Bond Financed Assets.  The Coordinator Shall:
  1. Maintain appropriate records and a list of all bond financed assets.  Such records shall include the actual amount of proceeds (including investment earnings) spent on each of the bond financed assets.
  2. With respect to each bond financed asset, the Coordinator will monitor and confer with bond counsel with respect to all proposed:
  1. Management Contracts.
  2. Service Agreements.
  3. Research Contracts.
  4. Naming rights contracts.
  5. Leases or sub-leases.
  6. Joint venture, limited liability or partnership arrangements.
  7. Sale of property.
  8. Any other change in use of such asset.
  1. Maintain a copy of the proposed agreement, contract, lease or arrangement, together with the response by bond counsel with respect to said proposal for at least three (3) years after retirement of all tax-exempt obligations issued to fund all or any portion of bond financed assets.
  2. In the event the District takes an action with respect to a bond financed asset, which causes the private business tests or private loan financing test to be met, the Coordinator shall contact bond counsel and ensure timely remedial action under IRS Regulation Sections 1.141-12.

 

  1. General Project Records.  For each project financed with tax-exempt obligations, the Coordinator shall maintain, until three (3) years after retirement of the tax-exempt obligations or obligations issued to refund those obligations, the following:
  1. Appraisals, demand surveys or feasibility studies.
  2. Applications, approvals and other documentation of grants.
  3. Depreciation schedules.
  4. Contracts respecting the project.

 

  1. Advance Refundings.  The Coordinator, shall be responsible for the following current, post issuance and record retention procedures with respect to advance refunding bonds:
  1. Identify and select bonds to be advance refunded with advice from internal financial personnel, and a financial advisor.
  2. The Coordinator shall identify, with advice from the financial advisor and bond counsel, any possible federal tax compliance issues prior to structuring any advance refunding.
  3. The Coordinator shall review the structure with the input of the financial advisor and bond counsel, of advance refunding issues prior to the issuance to ensure that the proposed refunding is permitted pursuant to applicable federal tax requirements if there has been a prior refunding of the original bond issue.  That the proposed issuance complies with federal income tax requirements which might impose restrictions on the redemption date of the refunded bonds.  That the proposed issuance complies with federal income tax requirements which allow for the proceeds and replacement proceeds of an issue to be invested temporarily in higher yielding investments without causing the advance refunding bonds to become “arbitrage bonds.”  That the proposed issuance will not result in the issuer’s exploitation of the difference between tax exempt and taxable interest rates to obtain a financial advantage nor overburden the tax exempt market in a way that might be considered an abusive transaction for federal tax purposes.
  4. The Coordinator shall collect and review data related to arbitrage yield restriction and rebate requirements for advance refunding bonds.  To ensure such compliance, the Coordinator shall engage a rebate consultant to prepare a verification report in connection with the advance refunding issuance.  Said report shall ensure said requirements are satisfied.
  5. The Coordinator shall, whenever possible, purchase State and Local Government Series (SLGS) to size each advance refunding escrow.  The financial advisor shall be included in the process of subscribing SLGS.  To the extent SLGS are not available for purchase, the Coordinator shall, in consultation with bond counsel and the financial advisor, comply with IRS regulations.
  6. To the extent as issuer elects to the purchase a guaranteed investment contract, the Coordinator shall ensure, after input from bond counsel, compliance with any bidding requirements set forth by the IRS regulations.
  7. In determining the issue price for any advance refunding issuance, the Coordinator shall obtain and retain issue price certification by the purchasing underwriter at closing.
  8. After the issuance of an advance refunding issue, the Coordinator shall ensure timely identification of violations of any federal tax requirements and engage bond counsel in attempt to remediate same in accordance with IRS regulations.

 

  1. Continuing Disclosure.  The Coordinator shall assure compliance with each continuing disclosure certificate and annually, per continuing disclosure agreements, file audited annual financial statements and other information required by each continuing disclosure agreement.  The Coordinator will monitor material events as described in each continuing disclosure agreement and assure compliance with material event disclosure.  Events to be reported shall be reported promptly, but in no event not later than ten (10) Business Days after the day of the occurrence of the event.  Currently, such notice shall be given in the event of:
  1. Principal and interest payment delinquencies.
  2. Non-payment related defaults, if material.
  3. Unscheduled draws on debt service reserves reflecting financial difficulties.
  4. Unscheduled draws on credit enhancements relating to the bonds reflecting financial difficulties.
  5. Substitution of credit or liquidity providers, or their failure to perform.
  6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TED) or other material notices or determinations with respect to the tax-exempt status of the bonds, or material events affecting the tax-exempt status of the bonds.
  7. Modifications to rights of Holders of the Bonds, if material.
  8. Bond calls (excluding sinking fund mandatory redemptions), if material, and tender offers.
  9. Defeasances of the bonds.
  10. Release, substitution, or sale of property securing repayment of the bonds, if material.
  11. Rating changes on the bonds.
  12. Bankruptcy, insolvency, receivership or similar event of the Issuer.
  13. The consummation of a merger, consolidation, or acquisition involving the Issuer or the sale of all or substantially all of the assets of the Issuer, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material.
  14. Appointment of a successor or additional trustee or the change of name of a trustee, if material.

 

 

 

Approved:  8/13/12                                                Reviewed:                                                          Revised:

708 CARE, MAINTENANCE AND DISPOSAL OF SCHOOL DISTRICT RECORDS

School district records are housed in the central administration office of the school district. It is the responsibility of the superintendent and board secretary to oversee the maintenance and accuracy of the records. The following records are kept and preserved according to the schedule below:

 

  • Secretary's financial records

Permanently

  • Treasurer's financial records

Permanently

  • Open meeting minutes of the Board of Directors

Permanently

  • Annual audit reports

Permanently

  • Annual budget

Permanently

  • Permanent record of individual pupil

Permanently

  • School election results

Permanently

  • Real property records (e.g., deeds, abstracts)

Permanently

  • Records of payment of judgments against the school district

20 years

  • Bonds and bond coupons

11 years after maturity, cancellation, transfer, redemption, and/or replacement

  • Written contracts

10 years

  • Cancelled warrants, check stubs, bank
  • statements, bills, invoices, and related record

5 years

  • Recordings and minutes of closed meetings

1 year

  • Program grants

As determined by the grant

  • Nonpayroll personnel records

10 years after leaving district

  • Employment applications

2 years

  • Payroll records

3 years

  • School meal programs accounts/records

3 years after submission of the final claim for reimbursement

 

In the event that any federal or state agency requires a record be retained for a period of time longer than that listed above for audit purposes or otherwise, the record shall be retained beyond the listed period as long as is required for the resolution of the issue by the federal or state agency.

Employees' records are housed in the central administration office of the school district. The employees' records are maintained by the superintendent, the building administrator, the employee's immediate supervisor, and the board secretary.

An inventory of the furniture, equipment, and other nonconsumable items other than real property of the school district is conducted annually under the supervision of the superintendent. This report is filed with the board secretary.

The permanent and cumulative records of students currently enrolled in the school district are housed in the central administration office of the attendance center where the student attends. Permanent records shall be housed in a fire resistant safe or vault or electronically with a secure backup file.  The building administrator is responsible for keeping these records current. Permanent records of students who have graduated or are no longer enrolled in the school district are housed in the central office and will be retained permanently. These records will be maintained by the superintendent.Special education records shall be maintained in accordance with law.

The superintendent may digitize or otherwise electronically retain school district records and may destroy paper copies of the records.  An electronic record which accurately reflects the information set forth in the paper record after it was first generated in its final form as an electronic record, and which remains accessible for later reference meets the same legal requirements for retention as the original paper record.

 

 

NOTE:  Most of the time limits listed in this policy are based on legal requirements.  Where the law is silent, best practice time limits have been developed.  Prior to changing any of the time limits listed, it is recommended that local counsel be contacted.

 

 

Legal Reference:         

     7 C.F.R. § 210.23(c).

     Iowa Code §§ 22.3; 22.7; 91A.6; 279.8; 291.6; 554D.114; 554D.119; 614.1(13).

      281 I.A.C. 12.3(4); 41.624.

      City of Sioux City v. Greater Sioux City Press Club, 421 N.W.2d 895 (Iowa 1988).

      City of Dubuque v. Telegraph Herald, Inc., 297 N.W.2d 523 (Iowa 1980).

 

Cross Reference:         

     206.3   Secretary [or Secretary/Treasurer]

     215      Board of Directors' Records

     401.5   Employee Records

      506      Student Records

      901      Public Examination of School District Records

 

Approved: 5/10/1993                                                          Reviewed:  June 2016                                               Revised: 

709 INSURANCE PROGRAM

709.1 INSURANCE PROGRAM

The board will maintain a comprehensive insurance program to provide adequate coverage against major types of risk, loss, or damage, as well as legal liability. The board will purchase insurance for the replacement values, when possible, after reviewing the costs and availability of such insurance. The comprehensive insurance program shall be reviewed once every three years.

The school district will assume the risk of property damage, legal liability, and dishonesty in cases in which the exposure is so small or dispersed that a loss would not significantly affect the operation of the education program or financial condition of the school district.

Insurance of buildings, structures, or property in the open will not generally be purchased to cover loss exposures below $500 unless such insurance is required by statute or contract.

The board may retain a private appraisal agency for inventory and appraisal value services. An itemized statement of the appraised value of school district facilities shall be kept. The appraisal shall be updated at least once every five years. Insurance will only be purchased through legally licensed Iowa insurance agents.

Administration of the insurance program, placing the insurance coverage and loss prevention activities shall be the responsibility of the superintendent. The board secretary shall be responsible for maintaining property appraisals and inventories, processing claims and maintaining loss records.

It shall be the responsibility of the superintendent to recommend, when necessary, the use of a private appraisal agency and make recommendations to the board for the purchase of additional insurance coverage.

 

 

Legal Reference:

     (Code of Iowa) Ia Code  20.9; 85.2; 279.12; .28; 285.5(6), .10(6);296.7; 517A.1; 670.7 (1995) 74 Op. Att'y Gen. 171, 1972 Op. Att'y Gen. 676.

 

Cross Reference:

     205 Board Member Liability

     709 Insurance Program

     804 Safety Program

 

 

Date of Approval:  November 9, 1981                Date of Review:  7/11/11                       Date of Revision:  August 14, 1995

709.1R1 Nutrition Standards (School Food Program)

All students shall possess the knowledge and skills necessary to make nutritious and enjoyable food choices for a lifetime.  The District will encourage healthy eating that includes:

  • Food service program that employs well-prepared staff whom efficiently serve appealing choices of nutritious foods
  • Pleasant eating areas for students and staff, with adequate time for unhurried eating.
  • An overall school environment that encourages students to make healthy food choices
  • Opportunities and encouragement for staff to model healthy eating habits
  • Services to ensure that students and staff with nutrition-related health problems are referred to appropriate services for counseling or medical treatment.

 

The school district will provide nutrition education, which will:

  • Promote fruits, vegetables, whole-grain products, low-fat and fat-free dairy products
  • Promote food preparation methods and health-enhancing nutrition practices
  • Emphasize caloric balance between food intake and physical activity
  • Increase collaboration between Food Service Staff and teachers

 

The school nutrition program shall make effective use of school and community resources and equitably serve the needs and interests of all students and staff, taking into consideration differences in cultural norms.

I.  The Food Service Operation           

    A.  Financial Management

  1. The school district will operate a school lunch and breakfast program in each attendance center.  The school shall operate a food service program to ensure that all students have affordable access to the varied and nutritious foods they need to stay healthy and learn well.

 

  1. The school food program will be operated on a nonprofit basis.  The revenues of the school food program will be used only for paying the regular operating costs of the school food program.  Supplies of the school food program shall only be used for the school food program. The program will maintain budget neutrality and profit generation must not take precedence over the nutritional needs of the students.

 

    B.  Program Requirements

  1. During each school day the food service program shall offer breakfast and lunch under the nutritional guidelines of the USDA’s National School Lunch and Breakfast Program.  The School food program will include hot lunches and supplementary foods for students during the school day.  Students may bring their lunches from home and purchase milk or juice and other incidental items.   Additionally, the food service program shall offer snacks (a la carte) based on the nutrient guidelines provided by the USDA and Healthy Kids Act.   The school shall make efforts to ensure that families are aware of need-based programs for free or reduced-price meals and encourage eligible families to apply.  The program shall maintain the confidentiality of students and families applying for or receiving free or reduced-price meals. The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of students, who are eligible for free and reduced-priced meals.
  2. The school food service program shall operate in accordance with the National School Lunch Act and the Child Nutrition Act as amended in the Healthy Hunger Free Kids Act.  Schools shall offer varied and nutritious food choices that are consistent with the federal government’s dietary Guidelines for American.  For the purpose of this policy, “Dietary Guidelines for American” refers to the current set of recommendations of the federal government that are designed to help people choose diets that will meet nutrient requirements, promote health, support active lives, and reduce chronic disease risks.  Menus should be planned and take into account students’ cultural norms and preferences.  Food pricing strategies shall be designed to encourage students to purchase nutritious items.  Procedures shall be in place for providing to families, on request, information about the ingredients and nutritional value of the foods served.
  3. The school food service program shall have in place a procedure for food emergencies.  Staff shall cooperate with efforts in the community to provide food for stated emergencies.
  4. School food service facilities are provided to serve students and employees when school is in session and during school-related activities.  They may also be used under the supervision of the Food Service Director for food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with board policy.
  5. The board will set, and periodically review, the prices for school lunches and breakfast..  It shall be the responsibility of the superintendent to make a recommendation regarding the prices of school lunch/breakfast and milk.
  6. It shall be the responsibility of the Food Service Director to administer the program and to cooperate with the superintendent and kitchen manager for the proper functioning of the school food program.

 

Foods served outside of the School Food Program During School Hours

  • Foods made available on campus, during the school day, will comply with the current USDA Dietary Guidelines for Americans and Healthy Kids Act.
  • Nutritional information for products offered is readily available near the point of purchase

 

 

 

Approved        9/17/97                        Reviewed         8/12/06                        Revised                        10/12/15

710 SCHOOL FOOD SERVICES

710.1 SCHOOL NUTRITION PROGRAM

The school district will operate a school nutrition program in each attendance center. The school nutrition program will include meals through participation in the National School Lunch Program. Students may bring their lunches from home and purchase milk and other incidental items.

School nutrition program facilities are provided to serve students and employees when school is in session and during school-related activities. They may also be used under the supervision of the Director of Food Service for food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with law and board policy.

The school nutrition program is operated on a nonprofit basis. The revenues of the school nutrition program will be used only for the operation or improvement of such programs. Supplies of the school nutrition program will only be used for the school nutrition program.

The board will set, and annually review, the prices for school nutrition programs. It is the responsibility of the superintendent to make a recommendation regarding the prices of the school nutrition programs, in accordance with federal and state law.

It is the responsibility of Director of Food Service to administer the program and to cooperate with the superintendent and appropriate personnel for the proper functioning of the school nutrition program.

The district shall comply with all federal and state laws and regulations required for procurement, including the selection and evaluation of contractors. The superintendent or designee is responsible for developing an administrative process to implement this policy, including, but not limited to, procedures related to suspension and debarment for transactions subject to those requirements.

   

Legal Reference:

     42 U.S.C. §§ 1751 et seq.

     7 C.F.R. Pt. 210 et seq.

Iowa Code ch. 283A.

     281 I.A.C. 58.

Cross Reference:

     710.2 Free or Reduced Cost Meals Eligibility

     710.3 Vending Machines

     710.4 Meal Charge Policy

     905 Use of School District Facilities and Equipment

  

Approved: 12/10/1990                      

             Reviewed: 1/14/20                                 Revised: 1/14/20

710.1R1 Nutrition Standards (School Food Program)

All students shall possess the knowledge and skills necessary to make nutritious and enjoyable food choices for a lifetime. The District will encourage healthy eating that includes:

  • Food service program that employs well-prepared staff whom efficiently serve appealing choices of nutritious foods
  • Pleasant eating areas for students and staff, with adequate time for unhurried eating.
  • An overall school environment that encourages students to make healthy food choices
  • Opportunities and encouragement for staff to model healthy eating habits
  • Services to ensure that students and staff with nutrition-related health problems are referred to appropriate services for counseling or medical treatment.

 

The school district will provide nutrition education, which will:

  • Promote fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, healthy
  • Promote food preparation methods and health-enhancing nutrition practices
  • Emphasize caloric balance between food intake and physical activity
  • Link with meal programs, other foods and nutrition-related community services
  • Increase collaboration between Food Service Staff and teachers

 

The school nutrition program shall make effective use of school and community resources and equitably serve the needs and interests of all students and staff, taking into consideration differences in cultural norms.

 

I.  The Food Service Operation

 

A.  Financial Management

  1. The school district will operate a school lunch (and breakfast) program in each attendance center. The school shall operate a food service program to ensure that all students have affordable access to the varied and nutritious foods they need to stay healthy and learn well.
  2. The school food program will be operated on a nonprofit basis. The revenues of the school food program will be used only for paying the regular operating costs of the school food program. Supplies of the school food program shall only be used for the school food program. However, the program is essential educational and support activity and budget neutrality or profit generation must not take precedence over the nutritional needs of the students.

 

B.  Program Requirements

  1. During each school day the food service program shall offer breakfast and lunch under the nutritional guidelines of the USDAʼs National School Lunch and Breakfast Program. The School food program will include hot lunches and supplementary foods for students during he school day. Students may bring their lunches from home and purchase milk or juice and other incidental items. Additionally, the food service program shall offer snacks (ala cart) based on the nutrient guidelines provided by the USDA. The school shall make efforts to ensure that families are aware of need-based programs for free or reduced-price meals and those eligible families are encouraged to apply. The program shall maintain the confidentiality of students and families applying for or receiving free or reduced-price meals.
  2. The school food service program shall operate in accordance with the National School Lunch Act and the Child Nutrition Act  as amended and applicable laws and regulations of the State of Iowa. Schools shall offer varied and nutritious food choices that are consistent with the federal governmentʼs dietary Guidelines for American. For the purpose of this policy, “Dietary Guidelines for American” refers to the current set of recommendations of the federal government that are designed to help people choose diets that will meet nutrient requirements, promote health, support active lives, and reduce chronic disease risks. Menus should be planned and take into account studentsʼ cultural norms and preferences. Food pricing strategies shall be designed to encourage students to purchase nutritious items. Procedures shall be in place for providing to families, on request, information about the ingredients and nutritional value of the foods served.
  3. The school food service program shall have in place a procedure for food emergencies. Staff shall cooperate with efforts in the community to provide food for stated emergencies.
  4. School food service facilities are provided to serve students and employees when school is in session and during school-related activities. They may also be used under the supervision of the Food Service Director for food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with board policy.
  5. The board will set, and periodically review, the prices for school lunches and breakfast and special milk program. It shall be the responsibility of the superintendent to make a recommendation regarding the prices of school lunch/breakfast and milk.
  6. It shall be the responsibility of the Food Service Director to administer the program and to cooperate with the superintendent and head cook for the proper functioning of the school food program.

 

Foods served outside of the School Food Program During School Hours

  • Foods made available on campus will be encouraged to comply with the current USDA Dietary Guidelines for Americans.
  • The district will encourage that all snacks that are served during the day will offer healthy choices.
  • Nutritional information for products offered is readily available near the point of purchase
  • Food items available will offer, but are not limited to, fresh fruits and vegetables, 100% fruit or vegetable juice; fruit-based drinks (50% fruit juice), cooked, dried or canned fruits, and cooked, dried or canned vegetables.

Approved          6/12/06              Reviewed 7/11/11                      Revised

 

710.2 FREE OR REDUCED COST MEALS ELIGIBILITY

Students enrolled and attending school in the school district, who are unable to afford the special milk program, the cost, or a portion of the cost of the school lunch and supplemental foods, will be provided the school food program services at no cost or at a reduced cost.

It shall be the responsibility of the Food Service Director to determine if a student qualifies for free or reduced cost school food services. Students, whom the Food Service director believes are improperly nourished, will not be denied the school food program services simply because the paperwork has not been completed.

Employees, students, and others will be required to purchase tickets for meals consumed.

It shall be the responsibility of the superintendent to develop administrative regulations for implementing this policy.

The criteria and procedures for determining a student's needs and the steps to secure free or reduced price meals will be outlined and made known to the general public by the food service director. These criteria and procedures are established at the state/federal level.

Students who participate in free or reduced price meal programs will not be distinguished in any way from students who pay the regular price; great care shall be taken to protect the anonymity of these students. Their names will not be made known to any person except such staff member or members as needed to make the special arrangements for them.

Legal Reference:        

     (Code of Iowa) 42 U.S.C. ßß 1751 et seq. (1988). 7 C.F.R. Pt. 210 et seq. (1993).

     Iowa Code ch. 283A (1995).281 I.A.C. 58.

 

Cross Reference:       

     710 School Food Services

 

Date of Approval: December 10, 1990                      Date of Review:  7/11/11                 Date of Revision:  August 14, 1995

710.3 VENDING MACHINES

Food served or purchased by students during the school day and food served or purchased for other than special circumstances is to be approved by the superintendent.  Vending machines in the school building shall be the responsibility of the building principal. Purchases from the vending machines, other than juice machines, shall not be made during the lunch periods.

It shall be the responsibility of the superintendent or designated person to develop administrative regulations for the use of vending machines and other sales of food to students.

 

Legal Reference:        

     42 U.S.C. ßß 1751 et seq. (1988).

     7 C.F.R. Pt. 210 et seq. (1993).

     Iowa Code ch. 283A (1995).  281 I.A.C. 58.

 

Cross Reference:       

     504.5 Student Fund Raising

     710    School Food Services

 

Date of Approval: August 14, 1995          Date of Review:  7/11/11                     Date of Revision:

710.4 Meal Charges

In accordance with state and federal law, the Tipton Community School District adopts the following policy to ensure school district employees, families, and students have a shared understanding of expectations regarding meal charges.  The policy seeks to allow students to receive the nutrition they need to stay focused during the school day, prevent the overt identification of students with insufficient funds to pay for school meals, and maintain the financial integrity of the nonprofit school nutrition program. 

Payment of Meals

For those students in grades PreK-6, when a balance reaches $0.00 students may charge 1 breakfast and 1 lunch per day.  Ala Carte charges are not allowed.  This includes the purchase of milk or juice individually.

For those students in grades 7-12, meal purchases are to be prepaid before meal service begins.  Deposits can be made online at a designated website, https://www.payforit.net  or money can be brought to any building office, for deposit.  Students who do not have sufficient funds shall not be allowed to charge meals or Ala Carte items until additional money is deposited in the student account.  Students may access an emergency principal account for up to 2 meals total.  Once a student has a positive fund balance, that account will reimburse the principal account.

Students who qualify for free meals shall never be denied a reimbursable meal, even if they have accrued a negative account balance from previous purchases.  

Students with negative account balances shall be allowed to purchase a meal if the student pays for the meal when it is received.

Employees who have a negative account balances shall not be allowed to charge meals or Ala Carte items.

 

Negative Account Balances

The school district will make reasonable efforts to notify families when meal account balances are low.  Access to automated reminders will be provided to families to set up a low balance dollar amount alert of their choice.  Additionally, the school district will make reasonable efforts to collect unpaid meal charges classified as delinquent debt.  The school district will coordinate communications with families to resolve the matter of negative account balances.  Families will be notified of outstanding negative account balances on Tuesday each week during the school year via e-mail, phone, or letter mailed home.  Once the negative balance reaches $20.00 families will receive a letter mailed home and a phone call.  Negative balances of more than $50.00 will be turned over to the superintendent or superintendent’s designee for collection.  Options may include: collection agencies, small claims court, or any other legal method permitted by law.

 

Communication of the Policy

The policy and supporting information regarding meal charges shall be provided in writing to:

  • All households at or before the start of each school year;
  • Students and families who transfer into the district, at time of transfer; and
  • All staff responsible for enforcing any aspect of the policy.

 

The superintendent may develop an administrative process to implement this policy.

 

Approved:   May 14, 2018                                             Reveiwed:                                                             Revised:

711 TRANSPORTATION

711.1 STUDENT SCHOOL TRANSPORTATION ELIGIBILITY

Students living outside of the City Limits of Tipton will be furnished transportation.

Enrolled students requiring special education shall meet the distance requirements stated above for transportation to and from their designated attendance center at the expense of the school district. Costs associated with required specialized transportation or other required transportation in the student's individual education plan, other than to and from the child's home, and transportation to and from a special education instructional program shall be borne by the special education program. Required unique transportation according to the student's individualized education plan to and from the student's home to the special education program shall be the expense of the school district whether provided by the school district or by the parent.

 

Parents of students who live where transportation by bus is impracticable or unavailable may be required to furnish transportation to and from the designated attendance center at the expense of the school district. The board may require the parent to transport their children up to two miles to connect with school bus vehicles at the expense of the school district when conditions deem it advisable. It shall be within the discretion of the board to determine such conditions. Parents, who transport their children at the expense of the school district, shall be reimbursed at the rate per mile set by the state. A student may be required at the board's discretion to meet a school bus vehicle without reimbursement up to three-fourths of a mile.

 

Transportation arrangements made with a neighboring school district shall follow the terms of the agreement. Students, who choose to attend a school in a school district other than their resident school district, shall provide transportation to and from the school at their own expense.

 

Reference:     

     20 U.S.C. ßß 1401, 1701 et seq. (1988).

     34 C.F.R. Pt. 300 et seq. (1993).

     Iowa Code ßß 256B.4; 285; 321 (1995).

    281 I.A.C. 41.8; 43.

Cross Reference:

     501.16  Homeless Children and Youth

     603.3    Special Education

     711       Transportation

 

Date of Adoption: October 12, 1981                        Date of Review:  7/11/11                Date of Revision:  August 15, 1995

711.2 STUDENT CONDUCT ON SCHOOL TRANSPORTATION

Students utilizing school transportation shall conduct themselves in an orderly manner fitting to their age level and maturity with mutual respect and consideration for the rights of the school vehicle driver and the other passengers. Students who fail to behave in an orderly manner will be subject to disciplinary measures.

The driver shall have the authority to maintain order on the school vehicle. It shall be the responsibility of the driver to report misconduct to the building administrator, who shall discipline the student in accordance with procedures developed by the superintendent and approved by the Board.

The board supports the use of video cameras on school buses used for transportation to and from school as well as for field trips, curricular or extracurricular events. The video cameras will be used to monitor student behavior and may be used as evidence in a student disciplinary proceeding. The videotapes are student records subject to school district confidentiality, board policy, and administrative regulations.

Those students guilty of flagrant, repeated, or gross disobedience or misconduct on school buses are subject to suspension, within the guidelines of the district's Student Suspension Policy, Code No. 502.2. Continued violation of bus rules will be considered sufficient cause for refusing to transport the student(s) involved, and may lead to suspension from school, depending upon the seriousness of the matter.

After one warning (pending the seriousness of the misconduct) for bad conduct, the building principal shall have the authority to suspend transportation privileges of the student or impose other appropriate discipline.

It shall be the responsibility of the superintendent, in conjunction with the building principal, to develop administrative regulations regarding student conduct and discipline when utilizing school district transportation.

 

Legal Reference :  

     (Code of Iowa)Iowa Code ßß 279.8; 285; 321 (1995).

Cross Reference: 

     503 Student Discipline

     506 Student Records

 

Date of Approval:  December 10, 1990            Date of Review:  7/11/11                      Date of Revision:  August 14, 1995

711.2R1 REGULATIONS for STUDENT CONDUCT on SCHOOL TRANSPORTATION

All persons riding in school district vehicles shall adhere to the following rules. The drivers, sponsors, or chaperones are to follow the school bus discipline procedure for student violations of this policy. Video cameras may be in operation on the school buses.

 

1.  The driver is in charge of the students and the vehicle, and the driver is to be obeyed promptly.

2.  Bus riders shall be at the designated loading point before the bus arrival time. CONTRARY TO POPULAR BELIEF, THERE IS NO REQUIRED TIME FOR A BUS TO WAIT. THE BUS CANNOT BLOCK THE ROADWAY FOR AN INDEFINITE PERIOD OF TIME.

3.  Bus riders shall wait until the bus comes to a complete stop before attempting to enter. Students should never stand in the road while waiting for the bus. Excess mud and snow should be cleaned from shoes before entering the bus.

4.  All bus riders shall load and unload through the right front door. The emergency door is for emergencies only.

5.  Bus riders who must cross the roadway to board or depart from the bus shall pass in front of the bus (no closer than 10 feet), look in both directions and proceed to cross the road or highway only on signal from the driver. Mailboxes are being checked only after the bus has departed.

6.  Bus riders may be assigned a seat by the driver.

7.  Bus riders will depart from the bus at the designated point unless written permission to get off at a different location is given to the principal for approval and then given to the driver.

8.  Bus riders are not permitted to leave their seats while the vehicle is in motion. All riders shall remain seated until the bus comes to a complete stop at home and at school.

9.  Older students shall assist in looking after the safety and comfort of younger students.

10.  Aisles must be kept cleared at all times.

11.  Permission to open windows must be obtained from the driver. Bus riders must not extend arms or heads out of the windows at any time.

12.  Waste containers are provided on all buses for bus riders' use.

13.  Bus riders will display proper classroom conduct at all times while riding the bus except for ordinary conversation. Students must not be rude or abusive to persons whom they pass on the route. Nor shall students use profane or obscene language on the school bus, either to other students or the driver.

14.  Students shall not throw objects about the bus nor out through the windows. Roughhousing is prohibited, and students shall refrain from crowding or pushing. Students shall keep feet off the seats. Squirt guns, shooting paper wads or other material in the bus is not permitted.

15.  Pop or other beverages are not to be consumed on the bus during regular bus routes.

16.  Music devices with headphones, will be allowed on school buses for student use. Individual students may be denied this privilege if it leads to a distraction to the driver.

17.  Damage to seats and the students causing the damage shall pay for other equipment. The district will be reimbursed for the cost of repair or replacement.

18.  The use or possession of alcohol, tobacco, or look-alike substances is prohibited on the bus as per the Good Conduct Rule.

 

 

 

 

Date of Adoption:      8/14/95       Date of Review:    7/11/11           Date of Revision: 10/13/97

 

 

711.2R2 USE OF VIDEO CAMERAS ON SCHOOL BUSES REGULATION

The board supports the use of video cameras on school buses as a means to monitor and maintain a safe environment for students and employees. The video cameras may be used on buses used for transportation to and from school, field trips, curricular events, and extracurricular events. The contents of the videotapes may be used as evidence in a student disciplinary proceeding.

 

Student Records

The content of the videotapes is a student record subject to board policy and administrative regulations regarding confidential student records. Only those persons with a legitimate educational purpose may view the videotapes. In most instances, those individuals with a legitimate educational purpose may be the superintendent, building principal, transportation director, bus driver, and special education staffing team. Videotape recorded during a school-sponsored trip, such as an athletic event, may also be

accessible to the sponsor or coach of the activity. If the content of the videotape becomes the subject of a student disciplinary proceeding, it may be treated like other evidence in the proceeding.

 

Notice

The school district will annually provide the following notice to students and parents:

The Tipton Community School District Board of Directors has authorized the use of video cameras on school district buses. The video cameras will be used to monitor student behavior to maintain order on the school buses to promote and maintain a safe environment. Students and parents are hereby notified that the content of the videotapes may be used in a student disciplinary proceeding. The content of the videotapes are confidential student records and will be retained with other student records. Videotapes will only be retained if necessary for use in a student disciplinary proceeding or other matter as determined necessary by the administration. Parents may request to view videotapes of their child if the videotapes are used in a disciplinary proceeding involving their child.

 

Note:  If a school board makes the determination that students will be notified when the video cameras are in use, it should also state it in the annual notice.

 

The following notice will also be placed on all school buses equipped with a video camera:

This bus is equipped with a video/audio monitoring system.

Review of Videotapes

The school district shall review videotapes when necessary as a result of an incident reported by a bus driver or student. The videotapes may be recirculated for erasure after 21 days.

 

Video Monitoring System

Video cameras will be rotated randomly on school district buses. The superintendent in consultation with the building principals and transportation director will make determination of how video cameras will be used and which school buses will be equipped with video equipment.

 

Student Conduct

Students are prohibited from tampering with the video cameras on the school buses. Students found in violation of this regulation shall be disciplined in accordance with the school district discipline policy and Good Conduct Rule and shall reimburse the school district for any repairs or replacement necessary as a result of the tampering.

 

Legal Reference: (Code of Iowa)

 

Related Administrative Rules and Regulations:

 

Date of Adoption:10/10/94                               Date of Review:  7/11/11                                   Date of Revision:8/14/95

711.3 STUDENT TRANSPORTATION FOR EXTRACURRICULAR ACTIVITIES

The board in its discretion may provide school district transportation for extracurricular activities including, but not limited to, transporting student participants and other students to and from extracurricular events.

Students participating in extracurricular events, other than those held at the school district facilities may be transported to the extracurricular event by school district transportation vehicles or by another means approved by the superintendent. Students attending extracurricular events, other than those held at the school district facilities may be transported to the extracurricular event by school district transportation vehicles.

Students, who are provided transportation in school district transportation vehicles for extracurricular events, shall ride both to and from the event in the school vehicle unless arrangements have been made with the building principal prior to the event. A student's parent may personally appear and request to transport the student home from a school-sponsored event in which the student traveled to the event on a school district transportation vehicle.

It shall be the responsibility of the superintendent to make a recommendation to the board annually as to whether the school district shall provide the transportation authorized in this policy. In making the recommendation to the board, the superintendent shall consider the financial condition of the school district, the number of students who would qualify for such transportation, and other factors the board or superintendent deem relevant.

When 15 or more students are to be transported, a school bus with a driver qualified as a bus driver shall be used.

Students are never to be transported in a vehicle that is overloaded. (overloaded defined as more people in the vehicle than the vehicle was designed to hold as described in the manufacturer's literature.)

 

 

 

Legal Reference:

     (Code of Iowa) ßß 256B.4;285.1-.4; 321 (1995).281 I.A.C. 41.8; 43.

Cross Reference:

     504  Student Activities

     711 Transportation

Date of Approval:  10/12/1981                            Date of Review:  7/11/11                         Date of Revision:  8/14/1995

711.4 SUMMER SCHOOL PROGRAM TRANSPORTATION SERVICE

The school district may use school vehicles for transportation to and from summer extracurricular activities. The superintendent shall make a recommendation to the board annually regarding their use.

Transportation to and from the student's attendance center for summer school instructional programs shall be within the discretion of the board. It shall be the responsibility of the superintendent to make a recommendation regarding transportation of students in summer school instructional programs at the expense of the school district. In making the recommendation to the board, the superintendent shall consider the financial condition of the school district, the number of students involved in summer school programs, and other factors deemed relevant by the board or the superintendent.

 

Legal Reference:  

     (Code of Iowa)Ia Code285.10 (1995)  281 I.A.C. 43.10

Cross Reference:       

     603.2  Summer School Instruction

     711     Transportation

 

Date of Approval:  October 12, 1981                         Date of Review:  7/11/11                         Date of Revision:  August 14, 1995

711.5 TRANSPORTATION OF NONRESIDENT AND NONPUBLIC SCHOOL STUDENTS

The board has sole discretion to determine the method to be utilized for transporting nonresident and nonpublic students. Nonresident students paying tuition may be, and resident students attending a nonpublic school accredited by the State Department of Education will be, transported on an established public school vehicle route as long as such transportation does not interfere with resident public students' transportation. Nonresident and nonpublic school students shall obtain the permission of the superintendent prior to being transported by the school district.

 

Parents of resident students who provide transportation for their children attending a nonpublic school accredited by the Iowa Department of Education will be reimbursed at the established state rate. This reimbursement shall be paid only if the school district receives the funds from the state. If less than the amount of funds necessary to fully reimburse parents of the nonpublic students is received by the school district, the funds shall be prorated.

 

The charge to the nonresident students shall be determined based on the students' pro rata share of the actual costs for transportation. The parents of these students shall be billed for the student's share of the actual costs of transportation. The billing shall be according to the schedule developed by the superintendent. It shall be the responsibility of the superintendent to determine the amount to be charged and report it to the board secretary for billing.

 

Continued transportation of nonresident and nonpublic school students on a public school vehicle route will be subject to resident public school students' transportation needs. The superintendent shall make a recommendation annually to the board regarding the method to be used. In making a recommendation to the board, the superintendent shall consider the number of students to be transported, the capacity of the school vehicles, the financial condition of the school district and other factors deemed relevant by the board or the superintendent.

 

Nonresident and nonpublic school students shall be subject to the same conduct regulations as resident public students as prescribed by board policy, and to other policies, rules, or regulations developed by the school district regarding transportation of students by the school district.

 

 

 

 

 

 

 

Date of Approval:

October 12, 1990

Legal Reference: (Code of Iowa)

Date of Review:

7/11/11

Ia. Code 285.1-2,10,16 1995

Date of Revision:

August 14, 1995

 

 

Cross reference:        711        Transportation

711.6 TRANSPORTATION OF NONSCHOOL GROUPS

School district vehicles may be available to local nonprofit entities that promote cultural, educational, civic, community, or recreational activities for transporting to and from nonschool-sponsored  activities within the state as long as the transportation does not interfere with or disrupt the education program of the school district and does not interfere with or delay the transportation of students. The local nonprofit entity must pay the cost of using the school district vehicle as determined by the superintendent. Prior to making the school district transportation vehicle available to the local nonprofit entity, the "school bus" signs shall be covered and the flashing warning lamps and the stop arm made inoperable.

 

It shall be the responsibility of the superintendent to develop administrative regulations for use of school district transportation vehicles to transport students and others to school-sponsored events within the state and for application for, use of, and payment for using the school district transportation vehicles by local nonprofit entities for a nonschool-sponsored  activity.

 

 

 

Date of Approval:  May 10, 1993           

Legal Reference: (Code of Iowa)  Ia. Code #285.1(21), 10(9), (10) (1995). 281 I.A.C. 43.10

Date of Review:     7/11/11

 

Date of Revision:   August 14, 1995

 

 

 

 

 

 

Cross Reference:

711

Transportation

 

900

Principles and Objectives for Community Relations

 

711.7 SCHOOL BUS SAFETY INSTRUCTION

The school district shall conduct school bus safe riding practices instruction and emergency safety drills once a year for students who utilize school district transportation.

 

Each school bus vehicle shall have, in addition to the regular emergency safety drill, a plan for helping those students who require special assistance to safety during an emergency. This shall include, but not be limited to, students with disabilities.

 

School district vehicle drivers are required to attend each safety drill.

 

Employees shall be responsible for instructing the proper techniques to be followed during an emergency, as well as safe riding practices. It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

 

 

 

Date of Approval:   August 14, 1995            

 

Legal Reference:  Code of Iowa (Ia. Code SS 279.8; 321 (1995) 281 I.A.C. 43.40.

 

Date of Review:       7/11/11

 

Date of Revision:

 

Cross Reference:       

503     Student Discipline

507     Student Health and Well-Being

804.2  Warning System and Emergency Plans

711.8 TRANSPORTATION IN INCLEMENT WEATHER

School district buses will not operate when weather conditions due to fog, rain, snow, or other natural elements make it unsafe to do so. Because weather conditions may vary around the school district and may change quickly, the best judgment possible will be used with the information available.

The superintendent will make the final judgment as to when conditions are unsafe to operate. The superintendent will be assisted by the actual "on location" decisions and reports of the transportation director and drivers.

Driver may be asked to report weather and road conditions by bus radio when requested to do so. All drivers and students will be notified by commercial radio, TV, phone, text and email when school is cancelled or temporarily delayed. When school is cancelled because of weather anywhere in the school district, all schools will be closed.

When weather conditions deteriorate during the day after school has begun, cancellation notices will be announced by commercial radio, TV, phone, text and email. Students will be returned to their regular drop-off sites unless weather conditions prevent it. In that case, students will be kept at or returned to school until the parents pick them up.

 

Legal Reference:          

     Iowa Code ß 279.8 (2013).

Cross Reference:                    

     601.2     School Day

 

Approved  5/12/97                     Reviewed   1/14/20                    Revised :  1/14/20

 

711.8A Auxiliary Services - School Bus Stop When Visibility is Reduced:

When the visibility is reduced because of fog, snow or other weather conditions the bus driver has the following alternatives:

  1. If the driver believes that there is adequate visibility to assure a safe stop, the stop is to be made in a normal manner with strobe light turned on.
  2. If the driver believes that there is inadequate visibility to assure a safe stop at a particular place the driver will drive on without stopping.
    1. If it is a "pick up" the students by-passed are to go back to their home and telephone the school where they will be excused for the day, or they may be brought in later.
    2. If it is unloading time, the students may get off at a subsequent stop and call their parents who can come after them when the situation improves, or may return to school where arrangements can be made by telephone for getting them home and/or staying until the conditions are safe for travel.
  3. If the driver believes that there is generally inadequate visibility and that it is unsafe to continue the route the driver will pull into a farm driveway and stay there until such time that it is safe to re-enter the roadway. If possible, the bus garage or the superintendent's office is to be informed.

 

 

 

 

Date of Approval:       November 14, 1983                              

Legal Reference: (Code of Iowa) Date of Review:                       7/11/11

Date of Revision:       May 12, 1997

 

Related Administrative Rules and Regulations

 

711.9 SPECIAL CONVENIENCE BUS STOPS

No bus shall leave the public highway to receive or discharge students unless their safety is ensured or the private road is maintained in the same manner as the public highway.

 

A bus shall not stop to load or unload students unless the driver has an unobstructed view of at least 300 feet in each direction, except to the extent that visibility is reduced by fog, snow, or other weather conditions. In such circumstances, the driver is expected to use his best judgment to ensure the safety of the children and the bus.

 

For activity trips - passengers are always to be returned to the pick-up point.

 

 

 

Date of Adoption:

December 10, 1990

Legal Reference: (Code of Iowa)

 

Date of Review:

 

7/11/11

 

 

Date of Revision:

 

August 14, 1995

 

 

 

 

Related Administrative Rules and Regulations

 

711.10 TRANSPORTATION INSURANCE PROGRAM

The Board of Directors shall carry insurance on all school-owned buses and see that all contractors hired by the Board to transport pupils carry insurance.

 

The following types and minimum amounts of insurance should be carried.

  1. Liability - minimum amount of $1,000,000/$500,000  per bus.
  2. Property Damage - Minimum amount of $100,000 per bus.
  3. Medical Payments - Minimum amount of $5,000 per pupil.
  4. Underinsured and Insured Motorist - $1,000,000-$5,000,000
  5. Physical damage insurance is to be carried on vehicles deemed worthy of such coverage with $250 deductible coverage.

 

 

Date of Adoption:

October 12, 1990

Legal Reference: (Code of Iowa)

Date of Review:

7/11/11

 

Date of Revision:

December 10, 1990

 

 

Related Administrative Rules and Regulations: