500 STUDENTS

501 STUDENT ATTENDANCE

501.01 RESIDENT STUDENTS

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  A student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

 

Legal Reference:   

Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).

Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924). 

Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

33 D.P.I. Dec. Rule 80 (1984).

Iowa Code §§ 257.6; 282.2, .6, .7; 285.4.

        

Cross Reference:   

    100  Legal Status of the School District

Approved:  2/101997            Reviewed:   02/12/2024                       Revised:  02/12/2024

 

501.02 NONRESIDENT STUDENTS

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition.  The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in their former resident school district will be permitted to attend. Students who plan to open enroll to their former resident district for the next school year may do so without approval of the board.  

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students may be required to identify as an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1 may be allowed to attend without the payment of tuition.

NOTE:  This policy reflects current Iowa law.  Iowa's open enrollment law has not eliminated the need for this policy.  This policy affects nonresident students who do not qualify for open enrollment. 

Legal Reference:               

Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).

Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924). 

Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981). 

Iowa Code §§ 257.6; 282.1, .2, .6, .7, .24.

Approved:  2/10/1997              Reviewed:   02/12/2024                        Revised:  02/12/2024

 

501.03 COMPULSORY ATTENDANCE

Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board.  Students will attend school the number of days or hours school is in session in accordance with the school calendar.  Students of compulsory attendance age will attend school a minimum of 1080 hours.  Students not attending the minimum hours must be exempted by this policy as listed below or, referred to the county attorney.  Exceptions to this policy include children who:

  • have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;

  • are attending religious services or receiving religious instruction;

  • are attending an approved or probationary approved private college preparatory school;

  • are attending an accredited nonpublic school;

  • are receiving independent private instruction; or,

  • are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

The principal will investigate the cause for a student’s truancy.  If the principal is unable to secure the truant student’s attendance the principal should discuss the next step with the school board.  If after school board action, the student is still truant, the principal will refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney.  The superintendent will represent the school district in mediation.  The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney. 

NOTE:  This is a mandatory policy.  The compulsory attendance law does not require school districts to have a truancy officer.

Legal Reference:    

Iowa Code §§ 259A; 279.10-.11; ch 299; 299A. 

Cross Reference:              

         601.1  School Calendar

 

Approved:  2/10/1997              Reviewed: 02/12/2024                   Revised:   02/12/2024

 
 

501.04 ENTRANCE - ADMISSIONS

Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the school district's kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

Before the student may enroll in the district's education program,  The board will require evidence of age and residency in the form of a birth certificate or other evidence of age.  It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion or denying admission to the student.

 NOTE:  This policy reflects current Iowa law.  Only the state registrar has authority to make a copy of a birth certificate.  Districts who utilize online registration platforms should be aware that birth certificates should not be uploaded on the online platform as proof of age, as that creates a copy of the birth certificate.  Districts can either view a birth certificate in person then return it to the child’s guardian; or utilize a variety of documents including but not limited to a certified statement from a treating medical provider, or an immunization record from the child’s treating provider that lists the child’s date of birth as sufficient proof of age.

Legal Reference:               

Iowa Code §§ 139A.8; 144.45(5); 282.1, .3, .6.

 

Cross Reference:              

507.01       Student Health and Immunization Certificates

607.02       Student Health Services

607.02R1  Student Health Services - Regulation 

Approved:  2/10/1997           Reviewed:  02/12/2024             Revised:  02/12/2024

 

501.05 ATTENDANCE CENTER ASSIGNMENT

The board will have complete discretion to determine the boundaries for each attendance center. 

Parents or guardians of siblings in the same grade level academically in grades kindergarten through grade five may request the siblings be placed in the same or different classrooms.  In order to be valid, the request must be made in writing and submitted to the school principal at the time of registration for classes, or within fourteen days after the children’s first day of attendance during the school year.  If a valid request is received by the school principal, the request must be honored.  While a parent or guardian may make a placement request that siblings be placed together or apart, the district administration retains complete discretion to select the classroom teacher(s) to which siblings are assigned.  If after the initial grading period following the placement of siblings in the same or different classrooms the school principal determines the placement is disruptive to the class; the principal may assign one or more of the siblings to different classrooms.

It is be the responsibility of the superintendent to make a recommendation  to the board annually regarding the assigned attendance center for each student.  In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation challenges, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

 

Legal Reference:               

     Iowa Code §§ 279.11; 282.7-.8.

 

 

 

 

 

Approved:  2/10/1997                         Reviewed:   7/10/2023                        Revised:  07/10/2023

501.06 STUDENT TRANSFERS IN

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district shall request the student's cumulative records from the previous school district.  If the student cannot offer proof of grade level, the superintendent will make the grade level determination.  The superintendent may require testing or other information to determine the grade level.  Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent will determine the amount of credits to be transferred.  If the student has not previously attended an accredited school, it is within the superintendent's discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information.

NOTE:  School districts do not need parental permission to request student records from previous school districts.  The school district sending the records must notify the parents that the student's records have been sent.

Legal Reference:               

20 U.S.C. § 1232g (1988).

Iowa Code §§ 139.9A8; 282.1, .3,.4; 299A.

 

Cross Reference:              

501.15    Open Enrollment Transfers - Procedures as a Receiving District

505.3      Student Honors and Awards

507         Student Health and Well-Being

604.1      Private Instruction

604.10    Online Courses

604.11    Appropriate Use of Online Learning Platforms

 Approved: 2/10/1997       Reviewed:  02/12/2024   Revised:  02/12/2024

 

501.07 STUDENT TRANSFERS OUT OR WITHDRAWALS

If the student's parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they should notify the building principal in writing as soon as possible of the decision to withdraw or transfer the student from the education program.  The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc.

The notice should state the student's final day of attendance.  If the student is not enrolling in another school district, the school district will maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents must notify the building principal in writing.  This notice will include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent.  If the new school district requests the student's cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the building principal that the student is receiving competent private instruction and file the necessary competent private instruction reports.

Legal Reference:               

20 U.S.C. § 1232g.

Iowa Code §§ 274.1; 299.1-.1A; 299A.11.

Cross Reference:

501.15    Open Enrollment - Transfers - Procedures as a Receiving District     

604.1.     Competent Private Instruction

Approved:  2/10/1997         Reviewed:   02/12/2024                Revised:  02/12/2024

501.08 STUDENT ATTENDANCE RECORDS

As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.

 

Legal Reference:               

Iowa Code §§ 294.4; 299.

281 I.A.C. 12.2(4). 

 

 

Approved:  2/101997            Reviewed:   02/12/2024               Revised:  02/12/2024 

501.09 STUDENT ABSENCES - EXCUSED

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal or their attendance center.

Student absences approved by the principal are excused absences.  Excused absences will count as days in attendance for purposes of the truancy law.  These absences include, but are not limited to: illness, family emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day and school sponsored or other approved activities.

The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students.  However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school.  In these circumstances, the superintendent will have discretion to make reasonable accommodations for students, on a case-by-case basis, to attend school through remote learning opportunities within the available resources of the district and as permitted by law.  During approved remote learning, attendance will be taken, assessments may be administered, and grades will count towards students’ cumulative grade point average as if they were attending in person.  The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.

Students whose absences are approved will make up the work missed and receive full credit for the missed school work.  It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

Students who wish to participate in school sponsored activities must be in attendance by noon of the day of the activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day. The principal may request evidence or written verification of the student's reason for absence.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:   

34 C.F.R. sec. 300

28 C.F.R. Pt. 35            

Iowa Code §§ 294.4; 299.

281 I.A.C. 12.2(4).

 

 

Approved:  4/14/1997            Reviewed:  02/12/2024                     Revised:  02/12/2024

 

501.09E1 REQUEST FOR REMOTE LEARNING FORM

Date:  ________________

Student Name:  ____________________________  

Attendance Center:  ______________________

Parent/Guardian:  ___________________________

I, _________________________ (Parent/Guardian) am requesting accommodation for my child,__________________________(Student Name) to participate in remote learning opportunities for the duration of the declared public emergency, or until I have determined my child can safely return to traditional in-person learning at his/her designated attendance center, whichever occurs first. 

I have attached to this form documentation from an Iowa Board of Medicine-licensed medical professional confirming that remote learning is medically necessary due to the vulnerable health condition of my child or of a family member residing within the same home as my child.

I understand that the district will do their utmost to accommodate my child’s learning needs, but that some learning opportunities may need to be modified in a remote environment.  The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team. 

I understand that in order for my child to continue to participate in mandatory learning, his/her remote attendance will be taken, assessments administered, and grades will be counted toward my child’s cumulative grade average.  I understand that any devices, technology, or materials given to my child to facilitate remote learning are the property of the district and must be returned at the end of the remote learning period. 

  

I am requesting that remote learning opportunities begin on ______________ (date) and continue until ___________(date) or the declared public emergency is dismissed.

 

(Parent/Guardian) ____________________________________                      (Date) ________

Request approved by: __________________________________  

School official:  _____________________

Date:   ________________

    

Note:  This form is to be utilized by parents/guardians of a student who, during the course of a declared public emergency, believe that further attendance by the student at traditional in person school would be detrimental to the health or safety of the student or the student’s family member residing with the student.  This form is not necessary when the school building is closed to traditional in person learning and remote learning opportunities are already available to students.  It is only to be utilized during a public emergency declared by state or local officials when traditional in person learning continues to be held. 

Approved:  08/10/2020                      Reviewed:  02/12/2024             Revised:  _____________

501.10 TRUANCY - UNEXCUSED ABSENCES

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board.  Truancy is the act of being absent without a reasonable excuse.  Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy including suspension and expulsion. It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy.  Students receiving special education services will not be assigned to supervised study hall or in-school suspension unless the goals and objectives of the student’s Individualized Education Program are capable of being met.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.  The administrative regulations will indicate the disciplinary action to be taken for truancy.

 

 

Legal Reference:  Iowa Code §§ 294.4; 299.

                              281 I.A.C. 12.2(4).

Cross Reference:  

206.3  Secretary                             

410.3  Truancy Officer                             

 

Approved:  4/14/1997           Reviewed:  02/12/2024           Revised:  02/12/2024

 

 

501.10R1 TRUANCY - UNEXCUSED - REGULATION

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the educational program. Parents and students alike are encouraged to make sure that any absence from school is a necessary absence. Students shall attend school unless excused by the principal of their attendance center.

Absences, including tardiness, which are not approved by the administration shall be non-exempt absences. Non-exempt absences are absences that could have been avoided. These absences shall include, but not be limited to: shopping, hunting, parties and other celebrations, and gainful employment. Non-exempt absences will not be tolerated by the board.

Students are subject to disciplinary action for non-exempt absences. It shall be within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of a non-exempt absence.

It shall be within the discretion of the principal to investigate and determine whether disciplinary or special action is necessary for students who are absent repeatedly. It shall be within the discretion of the principal to determine "absent repeatedly" on a cases-by-case basis.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. The administrative regulations shall indicate the disciplinary action to be taken for the non-exempt absence or absences.

 

Cross Reference:

    206.03        Secretary

    

 

Approved:  02/10/1997           Reviewed:  03/18/2024         Revised:  03/18/2024

 

501.11 STUDENT RELEASE DURING SCHOOL HOURS

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student's attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day shall include, but not be limited to: illness, family emergencies, medical appointments, religious instruction, classes outside the student's attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:  

Iowa Code § 294.4.

281 I.A.C. 12.3.(4).

 

Approved:  2/10/1997          Reviewed: 02/12/2024        Revised:  02/12/2024

 

501.12 PREGNANT STUDENTS

The board encourages pregnant students to continue to attend the education program as long as they are physically able to do so.  The pregnant student may notify the principal or the guidance counselor as soon as she is aware of the pregnancy.  The school may require that a pregnant student provide the principal with a written note from her doctor relative to special conditions that might exist and specific suggestions as to how long the student may continue to attend classes.  If the student is unable to attend school because of her physical condition, the student may be excused and arrangements made to continue her studies during her absence.  The student will resume classes upon the recommendation  of her physician.

 

 

Legal Reference:   

Iowa Code §§ 216; 279.8; 280.3.

Cross Reference:   

604.2  Individualized Instruction

 

 

Approved:  2/10/1997              Reviewed:  02/12/2024           Revised:  02/12/2024

 

501.13 STUDENTS OF LEGAL AGE

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes.  In most cases, with the discretion of the principal or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental permission or signature.

 

 

Legal Reference:   20 U.S.C. § 1232g.

                               Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10.

                               281 I.A.C. 12.3(6).3.

 

 

Approved:  2/10/1997       Reviewed:   02/12/2024      Revised:  02/12/2024

 

501.14 OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A SENDING DISTRICT

The school district will participate in open enrollment as a sending district.  As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district in accordance with district practice. The notice is made on forms provided by the Iowa Department of Education.  The forms are available at the central administration office.

Parents of children who will begin kindergarten and prekindergarten children enrolled in special education programs and included in the district’s basic enrollment will file in the same manner set forth above. 

The receiving district will approve open enrollment requests according to the timelines established by law.  The parents may withdraw the open enrollment request prior to the board’s approval of the application.  The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request.

The board will not approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs.  The area education agency director of special education serving the receiving district will determine whether the program is appropriate.  The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms.  It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

NOTE:  This policy reflects Iowa's open enrollment law.  The option addresses the issue of transportation of open enrolled students.  The board needs to establish by policy whether it will or will not allow a receiving district to enter the district to pick up open enrolled students.  This option is on the bottom of the first page of this policy.

NOTE:  Because open enrollment requests can now occur throughout the year, there is no established date by which districts must make or communicate a decision.  Receiving districts should make the decision whether to approve or deny the request as timely as is practical.  Receiving districts should in turn make and communicate any determinations as soon as is practical.

Legal Reference:   

Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1.                                                                    

281 I.A.C. 17.                               

 

Cross Reference:

    501.15    Open Enrollment Transfers - Procedures as a Receiving District

 

Approved:  02/10/1997     Reviewed:  02/12/2024    Revised:  02/12/2024

 

 

501.15 OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A RECEIVING DISTRICT

The school district will participate in open enrollment as a receiving district.  As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district.  The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The board  will take action on the open enrollment request no later than June 1 in the year preceding the first year desired for open enrollment.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request.  The superintendent will also forward a copy of the school district’s action with a copy of the open enrollment request to the Iowa Department of Education.

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.  Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled.  Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety days of open enrollment into the school district.

Parents of students whose open enrollment requests are approved by the (board or superintendent) are responsible for providing transportation to and from the receiving school district without reimbursement. The board will not approve transportation into the sending district.

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district will determine whether the program is appropriate.  The special education student will remain in the sending district until the final determination is made.

OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A RECEIVING DISTRICT The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

NOTE:  This policy reflects Iowa's open enrollment law.  The board needs to determine whether it will delegate authority to the superintendent to approve timely filed open enrollment requests.  This option is the first set of options on page one of the policy.  There are three options available to the board:

board retains all approval authority over timely filed requests.

•board delegates all approval authority over timely filed requests.

•board delegates only some approval authority over timely filed requests.

After the board makes its decision, the policy needs to be edited to reflect the board's decision.

The second option on page two addresses the issue of transportation of the receiving district to pick up open enrolled students.  The board needs to establish by policy whether it will go into the sending district to pick up open enrolled students.

Legal Reference:   Iowa Code §§ 139.9; 274.1; 279.11; 282.1, .3, .8, .18; 299.1 (2005).

                               281 I.A.C. 17.

                               1990 Op. Att'y Gen. 75.

Cross Reference:   501.6     Student Transfers In

                               501.7     Student Transfers Out or Withdrawals

                               501.14  Open Enrollment Transfers - Procedures as a Sending District

                               506        Student Records

                               507        Student Health and Well-Being

                              606.9     Insufficient Classroom Space

Approved                                Reviewed   1/8/2018              Revised      9/22/05

501.16 HOMELESS CHILDREN AND YOUTH

The Tipton CSD believes all students should have access to a free, appropriate public education. The district will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth. 

The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence. The term includes: 

*    Children and youth who are: 

  • Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled up”)

  • Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; 

  • Living in emergency or transitional shelters; or

  • Abandoned in hospitals. 

* Children and youth who have a primary nighttime residence that is a public or private place not  designed for, or ordinarily used as, a regular sleeping accommodation for human beings; 

* Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and

* Migratory children who qualify as homeless because they are living in circumstances described above. 

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the board shall:

  • Designate that Hannah Schulz, Elementary Student Family Advocate as the local homeless children and youth liaison; 

  • Provide training opportunities for staff so staff may help identify and meet the needs of homeless children and youth; 

  • Remove barriers, including those associated with fees, fines, and absences, to the identification, enrollment, retention, attendance and/or success in school for homeless children and youth; 

  • Ensure collaboration and coordination with other service providers; 

  • Ensure transportation is provided in accordance with legal requirements; 

  • Provide school stability in school assignment according to the child’s best interests; 

  • Ensure the privacy of student records, as provided by applicable law, including information about a homeless child or youth’s living situation; 

  • Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and 

  • Prohibit the segregation of a homeless child or youth from other students enrolled in the district

The superintendent may develop an administrative process or procedures to implement this policy. 

Legal Reference:    

20 U.S.C. § 6301.

42 U.S.C. § 11302. 

42 U.S.C. §§ 11431 et seq 

281 I.A.C. 33     

 

Cross Reference:    

503.03           Fines - Fees - Charges

503.03R1       Fines - Fees - Charges - Regulation

503.03E1       Fines - Fees - Charges - Standard Fee Waiver Application

507.1             Student Health and Immunization Certificates

603.3             Special Education

711.01            Student School Transportation Eligibility

 

Approved:  02/10/1997                    Reviewed: 02/12/2024                     Revised: 02/12/2024

 

502 STUDENT RIGHTS AND RESPONSIBILITIES

502.01 STUDENT APPEARANCE

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment.  The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion.  Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed. While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated.  When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

Legal Reference:               

         Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

         Bethal School District  v. Fraser, 478 U.S. 675 (1986).

         Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969). 

Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

         Torvik v. Decorah Community School, 453 F.2d 779 (8th Cir. 1972).

Turley v. Adel Community School District, 322 F.Supp. 402 (S.D. Iowa 1971). 

Sims v. Colfax Comm. School Dist., 307 F.Supp. 485 (Iowa 1970).

Iowa Code § 279.8 (1995).

 

Approved:  2/10/1997         Reviewed:  02/12/2024          Revised:   02/12/2024

 

 

502.02 CARE OF SCHOOL PROPERTY/VANDALISM

Students will treat school district property with the care and the respect they would treat their own property.  Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district.  They may be subject to discipline under board policy and the school district rules and regulations.  They may also be referred to local law enforcement authorities.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding this policy.

 

Legal Reference:               

Iowa Code § 279.8; 282.4, .5; 613.16.

 

Cross Reference:                                            

802.1  Maintenance Schedule

 

 

Approved:  2/10/1997              Reviewed:  02/12/2024               Revised: 02/12/2024

502.03 STUDENT EXPRESSION AND STUDENT PUBLICATIONS

Student Expression

It is the goal of the district to protect the educational environment for all students to help ensure it is free from substantial disruption or infringement upon their rights.  Student expression should be appropriate to help ensure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

While students will generally be allowed to express their viewpoints and opinions, in certain qualifying circumstances, student speech may require administrative regulation to help ensure the safety and welfare of the school community.  The district may regulate speech that:  causes or is reasonably anticipated to cause a material and substantial disruption to the education environment; infringes upon the rights of others; is obscene or lewd; is school sponsored; and/or promotes illegal activity.  The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students' speech furthers an educational purpose.  The expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

The superintendent may develop procedures for safely addressing qualifying types of mass protests by students, including walk-ins and walk-outs.  Walk-ins occur when students leave their learning environments during school hours and gather in a group or groups with the purpose of promoting a belief or beliefs.  Walk-outs occur when students leave their learning environments during school hours and gather in a group or groups off district property with the purpose of promoting a belief or beliefs. 

The superintendent is encouraged to obtain feedback from community stakeholders in the development of these procedures.  The goal of the procedures shall be to address student safety, maintain the education environment and promote communication during demonstrations while remaining viewpoint neutral.

Students who violate this policy may be subject to disciplinary measures.  Employees are responsible for helping to ensure students' expression is in keeping with this policy.  It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal.  Official school publications include material produced in journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.

Any expression made by students, including student expression in official school publications, is not an expression of official school policy.  The school district, the board, and the employees or officials are

not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression.  The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law.  A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.  The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in board policy 213.1.  Students who believe their freedom of expression in a student-produced official school publication has been restricted and will follow the grievance procedure outlined in board policy 502.4 

The superintendent is responsible for developing a student publications code.  This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions.  The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.

Legal Reference:               

         U.S. Const. amend. I.

         Iowa Const. art. I (sec. 7)

        Morse v. Frederick, 551 U.S. 393 (2007)

         Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988). 

         Bethel School District v. Fraser, 478 U.S. 675 (1986).

         New Jersey v. T.L.O., 469 U.S. 325 (1985).

         Tinker v. Des Moines Ind. Comm. School Dist., 393 U.S. 503 (1969). 

         Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

         Iowa Code §§ 279.8; .73; 280.22.

 

Cross Reference: 

102            Equal Educational Opportunity

102-R1      EEO - Annual Grievance Procedure

102.EH1    EEO - Annual Notice of Nondiscrimination

102-EH2    EEO - Continuous Notice of Nondiscrimination

102-EH3    EEO - Notice of Section 504 Student and Parental Rights

102-EH4    EEO - Discrimination Complaint Form

102-EH5    Witness Disclosure Form

102-EH6    Disposition of Complaint Form

401.14       Employee Expression

603.9         Academic Freedom

603.09R1  Academic Freedom - Teaching Controversial Issues

903.05      Distribution of Materials

903.05      Distribution of Materials - Regulation

 

Approved:  2/10/1997                Reviewed:  02/12/2024           Revised:  02/12/2024

 

502.03R1 STUDENT EXPRESSION AND STUDENT PUBLICATIONS CODE

A. Student Expression defined:  Student Expression is speech, action or other forms of expression which convey a student’s beliefs, views or opinions.

B. Official school publications defined:  An "official school publication" is material produced by students in journalism, newspaper, yearbook, or writing classes and distributed to students either free or for a fee.

C. Limitations to Student Expression

         1.  No student will express, publish or distribute publication material which is:

​     ​              a.  obscene;

                   b.  libelous;

                   c.  slanderous; or

                   d.  encourages students to:

                               1) commit unlawful acts;

                               2) violate lawful school regulations;

                               3) cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;

                               4) disrupt or interfere with the education program;

                               5) interrupt the maintenance of a disciplined atmosphere; or

                              6) infringe on the rights of others.

D. Responsibilities of students for official school publications.

  1. Students writing or editing official school publications will assign and edit the news, editorial and feature contents of the official school publications subject to the limitations of the student publications code and the law.

  2. Students will strive to achieve professional standards of accuracy, fairness, objectivity and thoroughness in each and every aspect of official school publications.

  3. Students will strive to achieve professional standards of grammar, usage, punctuation and spelling for clarity and accuracy of official school publications.

E. Responsibilities of faculty advisors for official school publications.

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. Official school publications are produced under the supervision of a faculty advisor.  Faculty advisors to students producing official school publications shall supervise the production of the student staff in order to maintain professional standards of English journalism.  District employees acting within the scope of their professional ethics will not suffer adverse employment action or retaliated against for acting to protect a student for engaging in authorized student expression or for refusing to infringe on protected student expression.

F. District employee rights

Any District employee or official, acting within the scope of that person’s professional ethics, if any, shall not be dismissed, suspended, disciplined, reassigned, transferred, subject to termination or nonrenewal of a teaching contract or extracurricular contract, or otherwise retaliated against for acting to protect a student for engaging in expression protected by law, or refusing to infringe upon student expression that is protected by law.

G. Liability

Student expression, including student expression in an official school publication will not be deemed to be an expression of the school district.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression.  The liability, if any, is only to the extent of interference or alteration of the speech or expression.

H. Appeal procedure

  1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 502.4.

  2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 213.1.

I. Time, place and manner of restrictions on student expression.

  1. Student expression may be conveyed and official student publications may be distributed in a reasonable manner on or off school premises.

  2. Student expression and distribution of official school publications in a reasonable manner will not encourage students to:

​                a.  commit unlawful acts

                b.  violate school rules;

                c.  cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;

                d.  disrupt or interfere with the education program;

                e.  interrupt the maintenance of a disciplined atmosphere; or

                f.  infringe on the rights of others.

 

Cross Reference:

102            Equal Educational Opportunity

102-R1      EEO - Annual Grievance Procedure

102.EH1    EEO - Annual Notice of Nondiscrimination

102-EH2    EEO - Continuous Notice of Nondiscrimination

102-EH3    EEO - Notice of Section 504 Student and Parental Rights

102-EH4    EEO - Discrimination Complaint Form

102-EH5    Witness Disclosure Form

102-EH6    Disposition of Complaint Form

401.14       Employee Expression

603.9         Academic Freedom

603.09R1   Academic Freedom - Teaching Controversial Issues

903.05       Distribution of Materials

903.05      Distribution of Materials - Regulation

                               Approved:  10/11/2021   Reviewed: 02/12/2024   Revised: 02/12/2024

502.04 STUDENT COMPLAINTS AND GRIEVANCES

Creating an environment where students feel comfortable addressing their concerns in a meaningful manner is vital to the learning process. It is the goal of the board to resolve student complaints at the lowest organizational level.  Student complaints and grievances regarding board policy or administrative regulations or other matters should first be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint.  

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal within 5 days of the employee's decision.  If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within 5 days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.  The board retains discretion as to whether to consider or take action on any complaint. 

Legal Reference:               

Iowa Code § 279.8.

Cross Reference:                                            

210.08           Board Meeting Agenda

210.08EH1    Board Meeting Agenda - Example

210.08EH2    Board Meeting Agenda - Example(with closed session)

          

Approved:  2/10/1997           Reviewed:  02/12/2024            Revised:  02/12/2024

 

502.05 STUDENT LOCKERS

Student lockers are the property of the school district.  Students will use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school.  It is the responsibility of each student to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned locker, the principal of the building may periodically inspect all or a random selection of lockers.  Either students or another individual will be present during the inspection of lockers.  Student lockers may be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.

Legal Reference:               

Iowa Code §§ 279.8; 280.14; 808A.

 

Cross Reference:                                            

802.01    Maintenance Schedule

Approved:  2/10/1997         Reviewed:  02/12/2024      Revised:  02/12/2024

 

502.06 WEAPONS

The board believes weapons, other dangerous objects and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, dangerous objects and look-a-likes. Weapons and other dangerous objects and look-a-likes will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects or look-a-likes on school property are notified of the incident.  Possession or confiscation of weapons, dangerous objects or look-a-likes will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year.  The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas, or otherwise defined by applicable law.

Weapons under the control of law enforcement officials or other individuals specifically authorized by the board are exempt from this policy. The superintendent may develop an administrative process or procedures to implement the policy. 

 

Legal Reference:        18 U.S.C. § 921 

                                    Iowa Code §§ 279.8; 280.21B; 483A.27(11), 724 

                                    281 I.A.C. 12.3(6)

 

Approved:  2/10/1997    Reviewed:  02/12/2024    Revised: 02/12/2024

 

502.07 STUDENT SUBSTANCE USE

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of alcohol, tobacco/nicotine products, other controlled substances, or "look alike" substances that appear to be tobacco/nicotine products, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered buses; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  “Controlled substances” in this policy refers to the misuse of both licit and illicit drugs.

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion.  Use, purchase or being in possession of tobacco/nicotine products for those under the age of twenty-one, may be reported to the local law enforcement authorities.  Possession, use or being under the influence of alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance use assistance or rehabilitation program approved by the school board.  If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance use prevention program will include:

  • Age-appropriate, evidence-based substance use prevention curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting social pressure to use tobacco, drugs or alcohol;

  • A statement to students that the use of controlled substances and the unlawful possession and use of tobacco/nicotine products and alcohol is harmful to student well-being;

  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of controlled substances, tobacco/nicotine products and/or  alcohol by students on school premises or as part of any of its activities;

  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;

  • A statement that students may be required to complete a substance use evaluation to determine whether substance use disorder treatment is recommended and, if recommended, successfully complete an appropriate rehabilitation program;

  • Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;

  • A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and

  • Notification to parents and students that compliance with the standards of conduct is mandatory. 

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

NOTE: This policy is mandatory and complies with the federal Drug-Free Schools Act but is expanded to also include tobacco products. This policy reflects Iowa law regarding tobacco products and minors.

Legal Reference:               

34 C.F.R. Pt. 86.

Iowa Code §§ 123.46; 124; 279.8, .9; 453A.

281 I.A.C. 12.3(6); .5(3)(e), .5(4)(e), .5(5)(e).

Cross Reference:             

502  Student Rights and Responsibilities

503  Student Discipline

507  Student Health and Well-Being

Approved:  2/10/1997                Reviewed: 02/12/2024           Revised: 02/12/2024

 

 

502.08 SEARCH AND SEIZURE

School district property is held in public trust by the board.  School district authorities may, without a search warrant, search students, or protected student areas based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated.  The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities.  The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search. Items of contraband may include, but are not limited to, non-prescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco/nicotine, weapons, explosives, poisons and stolen property.  Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials. The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

Legal Reference:               

U.S. Const. amend. IV.

New Jersey v. T.L.O., 469 U.S. 325 (1985).

Cason v. Cook, 810 F.2d 188 (8th Cir. 1987), cert. den., 482 U.S. 930 (1987). 

Iowa Code ch. 808A.

281 I.A.C. 12.3(6).

 

Cross Reference:              

905.02    Nicotine/Tobacco Free Environment

Approved:  2/10/1997           Reviewed: 02/12/2024            Revised: 02/12/2024

 

 

502.08E1 SEARCH AND SEIZURE CHECKLIST

See attached PDF

Approved:  2/10/1997                         Reviewed:  02/12/2024                    Revised:  02/12/2024

 

502.08R1 SEARCH AND SEIZURE REGULATION

I.           Searches, in general.

A.              Reasonable and Articulable Suspicion:  A search of a student will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence that the student has violated or is violating the law or school district policy, rules regulations affecting school order.

Reasonable suspicion may be formed by considering factors such as the following:

(1)            eyewitness observations by employees;

(2)            information received from reliable sources;

(3)            suspicious behavior by the student; or,

(4)            the student's past history and school record although this factor alone is not sufficient to provide the basis for a reasonable suspicion.

B.              Reasonable Scope:  A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search.  Reasonableness of scope or intrusiveness may be determined based on factors such as the following:

(1)  the age of the student;

(2)  the sex of the student;

(3)  the nature of the infraction; and

(4)  the emergency requiring the search without delay.

 

II.  Types of Searches

A.              Personal Searches

(1)  A student's person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the lawaffecting school order.

(2)  Personally intrusive searches will require more compelling circumstances to be considered reasonable.

(a) Pat-Down Search:  If a pat-down search or a search of a student's garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.

(b) A more intrusive search, short of a strip search, of the student's person, handbags, book bags, etc. is permissible in emergency situations when the health and safety of students, employees, or visitors are threatened.  Such a search may only be conducted in private by a school official of the same sex as the student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.

B.              Locker and Desk Inspections

Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times. The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained.  For this reason, lockers and desks are subject to unannounced inspections and students have no legitimate expectations of privacy in the locker or desk.   Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual.   Any contraband discovered during such searches will be confiscated by school officials and may be turned over to law enforcement officials.

The contents of a student's locker or desk (coat, backpack, purse, etc.)  may be searched when a school official has reasonable and articulatble suspicion that the contents contains illegal or contraband items or evidence of a violation of law or school policy or rule.  Such searches should be conducted in the presence of another adult witness when feasible.

C.             Automobile Searches

Students are permitted to park on school premises as a matter of privilege, not of right. The school retains authority to conduct routine patrols of the student parking lots.  The interior of a student's automobile on the school premises may be searched if the school official has reasonable and articulables suspicion to believe that illegal, unauthorized or contraband items are contained inside.

 

Cross Reference:

Nicotine/Tobacco-Free Environment

Approved:  2/10/1997                  Reviewed:   02/12/2024                         Revised:  02/12/2024

502.09 INTERVIEWS OF STUDENTS BY OUTSIDE AGENCIES

Generally, students may be interviewed during the school day by persons other than parents and school district officials and employees. 

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal's office.  Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted.  Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator’s judgement as to whether the student should be interviewed independently from the student’s parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

 

Legal Reference:    

Iowa Code § 232; 280.17.

281 I.A.C. 102.

441 I.A.C. 9.2; 155; 175.

 

Cross Reference:              

402.02       Child Abuse Reporting

502.10       Use of Motor Vehicles

902.02       News Conferences and Interviews

Approved:  2/10/1997            Reviewed:  02/12/2024       Revised:  02/12/2024

502.10 USE OF MOTOR VEHICLES

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center. Driving a motor vehicle to and parking it at the student’s attendance center is a privilege.

Students that drive to and park at their school attendance center shall only drive to and park at their designated attendance center or at either their attendance center or a shared district’s attendance center for the purpose of attending extracurricular activities. Students may not loiter around or be in their vehicle nor leave the school grounds in their vehicle during the school day without permission from the principal.  Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center.  Students who drive shall enter and leave the parking lot by the routes designated by the principal.

Students who live within one mile of school, and would not otherwise be eligible for a student driving permit, may be eligible for a student driving permit, for driving to and from school and school activities and practices, if the student participates in any extra-curricular, fine arts, school sponsored club or program where traveling to one of the district buildings, properties is needed on a weekly basis.

Students that wish to drive to and park at their school attendance center shall comply with the rules and regulations of the building principal. Failure to comply with this policy or the district rules shall be reason for revocation of your school driving and parking privileges as well as other disciplinary action including suspension and expulsion..

 

NOTE: This policy is not mandatory.  

 

Legal Reference:  

Iowa Code §§ 279.8; 321

 

Cross Reference:

502.09        Interviews of Student by Outside Agencies

Approved:  2/10/1997     Reviewed: 02/12/2024      Revised: 02/12/2024

503 STUDENT DISCIPLINE

503.01 STUDENT CONDUCT

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

Removal from the classroom means a student is sent to the building principal's office.  It is within the discretion of the person in charge of the classroom to remove the student.  

Detention means the student's presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal, disciplining the student.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days.  

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten consecutive school days unless due process is provided as required by federal and state law.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

This policy is not intended to address the use of therapeutic classrooms or seclusion rooms for students.

Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws. 

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

NOTE:  This is a mandatory policy and outlines the school district’s basic student conduct.  Details of how this policy will be implemented should be included in the student handbook.

Legal Reference:    

Goss v. Lopez, 419 U.S. 565 (1975).

Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987).

Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970).

Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).

Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147   

 N.W.2d 854 (1967).

Iowa Code §§ 279.8; 282.3, 282.4, 282.5; 708.1.

281 I.A.C. 12.3(6)

 

Cross Reference:    

501            Student Attendance

502            Student Rights and Responsibilities

504            Student Activities

506.03       Physical Restraint and Seclusion of Students

603.03       Special Education

903.05       Distribution of Materials

    Approved:  10/12/2015     Reviewed: 02/12/2024               Revised: 02/12/2024     

503.01R1 STUDENT CONDUCT - REGULATION

Administration Action 

A.          Probation

  1. Probation is conditional suspension of a penalty for a set period of time.  Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.

  2. The principal will conduct an investigation of the allegations against the student prior to imposition of probation.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond. Written notice and reasons for the probation will be sent to the parents.

B.          In-School Suspension

  1. In-school suspensions may be imposed by the principal for infractions of school rules which are serious but which do not warrant the necessity of removal from school.

  2. The principal will conduct an investigation of the allegations against the student prior to imposition of an in-school suspension.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  In-school suspension will not be imposed for more than ten school days.  Written notice and reasons for the in-school suspension will be sent to the student's parents.

C.          Out-of-School Suspension

  1. Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.

  2. A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school.  The principal may suspend students after conducting an investigation of the charges against the student, giving the student 

    • Oral or written notice of the allegations against the student and

    • The opportunity to respond to those charges.

At the principal's discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.

  1. Notice of the out-of-school suspension will be mailed no later than the end of the school day following the suspension to the student's parents and the superintendent.   A reasonable effort is made to personally notify the student's parents and such efforts is documented by the person making or attempting to make the contact.  Written notice to the parents will include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.

D.          Suspensions and Special Education Students

  1. Students who have been identified as special education students may be referred for a review of the student's Individual Education Program (IEP).  The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.

  2. Students who have not been identified as special education students may be referred for evaluation after the student's suspension to determine whether the student has a disability and is in need of special education.

 

Cross Reference:

506.03         Student Photographs

603.03         Special Education

606.05         Student Field Trips and Excursions

903.05         Distribution of Materials

903.05R1    Distribution of Materials - Regulation  

 

Approved:  2/10/1997         Reviewed:   02/12/2024      Revised:  02/12/2024

 

503.02 EXPULSION

Only the board may remove a student from the school environment for more than ten (10) consecutive days of school. 

Students may be expelled for violations of board policy, school rules or the law.  It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes.  Only the board may take action to expel a student and to readmit the student.  The principal will keep records of expulsions in addition to the board's records.

When a student is recommended for expulsion by the board, the student is provided with:

  1. Notice of the reasons for the proposed expulsion;

  2. The names of the witnesses and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the superintendent;

  3. An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student's behalf;

  4. The right to be represented by counsel; and,

  5. The results and finding of the board in writing open to the student's inspection.

In addition to these procedures, a special education student must be provided with additional procedures. A determination should be made of whether the student is actually guilty of the misconduct.  A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement.  Discussions and conclusions of this meeting should be recorded.

If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district's expulsion hearing procedures.  If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

 NOTE:  This is a mandatory policy and is a reflection of Iowa law regarding student expulsion.  It is consistent with the due process requirements of the 14th amendment to the U.S. Constitution.  The last two paragraphs reflect federal special education law.

Legal Reference:               

     Goss v. Lopez, 419 U.S. 565 (1975).

     Wood v. Strickland, 420 U.S. 308 (1975).

     Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).

     Iowa Code §§ 21.5; 282.3, .4, .5.

     281 I.A.C. 12.3(6).

 

Cross Reference:              

     502  Student Rights and Responsibilities

     503  Student Discipline

Approved:  2/10/1997             Reviewed: 02/12/2024            Revised:  02/12/2024

 

503.03 FINES - FEES - CHARGES

The board believes students should respect school district property and assist in its preservation for future use by others.  Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.

The superintendent will inform the board of the dollar amount to be charged to students or others for fines, charges, or fees annually.  Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request and completion of forms by the parent.  It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:               

     Iowa Code §§ 256.7(20); 279.8, 289.10, .11; 282.6; 285.1; 301.1.

     281 I.A.C. 18.2

     

Cross Reference:              

     501.16  Homeless Children & Youth

     

Approved:  2/10/1997                Reviewed: 03/18/2024             Revised:  03/18/2024 

 

503.03E1 Standard Fee Waiver

503.3E1

Standard Fee Waiver Application

Date:  ________________                        School Year:  _____________________

All information provided in connection with this application will be kept confidential.

Name of student:  _____________________________ Grade in school:  _______

Name of student:  _____________________________ Grade in school:  _______

Name of student:  _____________________________ Grade in school:  _______

Name of student:  _____________________________ Grade in school:  _______

Name of student:  _____________________________ Grade in school:  _______     

Attendance Center/School:  ___________________________________________ 

Name of parent, guardian:  _____________________________________________                                                                                   or legal or actual custodian:  

Please check type of waiver desired:  

            _____ Full Waiver            _____ Partial waiver          

Please check if the student or the student's family meets the financial eligibility criteria or is involved in on of the following programs:

Full Waiver:

_____     Free meals offered under the Child Nutrition Program(CNP)

_____     The Family Investment Program(FIP)

_____     Transportation assistance under open enrollment

_____     Foster Care

Partial Waiver:                       

     _____      Reduced priced meals offered under the Child Nutrition Program

 

Name of parent, guardian:  _____________________________________________                                                                                   or legal or actual custodian:  

Cross Reference:

    501.16    Homeless Children and Youth

Approved:  02/10/1997    Reviewed: 03/18/2024    Revised: 03/18/2024

 

503.03R1 STUDENT FEE WAIVER AND PARTIAL WAIVER PROCEDURES

The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees. The school district will grant either full waivers or partial waivers depending upon the circumstances and the student or student’s parents’ ability to meet the financial criteria.

  1. Waivers

    1. Full Waivers -- a student will be granted a full waiver of book fees charged by the school district if the student or student’s parents meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, or transportation assistance under open enrollment. Students in foster care are also eligible for full waivers.

    2. Partial Waivers -- a student will be granted a partial waiver of book fees charged by the school district if the student or the student’s parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program. A partial waiver shall be based on the same percentage as the reduced price meals (40%).

  2. Application -- Parents or students eligible for a fee waiver will make an application on the form provided by the school district. Applications may be made at any time but must be renewed annually.

  3. Confidentiality -- The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.

  4. Appeals -- Denials of a waiver may be appealed to the Superintendent and then to the Board of Education.

  5. Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

  6. Notice -- the school district will annually notify parents and students of the waiver. The following information will be included in registration materials. 

Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), or transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived.  This waiver does not carry over from year to year and must be completed annually.

Legal Reference:               

     Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1 

 

Cross Reference:

501.16    Homeless Children and Youth 

Approved:  1/9/2018         Reviewed: 03/18/2024               Revised:  03/18/2024

 

503.04 GOOD CONDUCT RULE

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school. Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal will keep records of violations of the good conduct rule.

It is the responsibility of the superintendent to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

Legal Reference:

     Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).

     In re Jason Clark, 1 D.P.I. App. Dec. 167 (1978).

     Iowa Code §§ 280.13, .13A (2013).

     281 I.A.C. 12.3(6); 36.15(1).

Cross Reference:

504.04     Student Performances

606.05     Student Field Trips and Excursions

 

Approved:  2/10/2020                               Reviewed:  03/18/2024                                    Revised:  03/18/2024

503.05 CORPORAL PUNISHMENT, MECHANICAL RESTRAINT AND PRONE RESTRAINT

The use of corporal punishment, mechanical restraint and/or prone restraint is prohibited in all schools.  Corporal punishment is defined as the intentional physical punishment of a student.  It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain.  No employee is prohibited from any of the following which are not considered corporal punishment:

  • Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:

    • To quell a disturbance or prevent an act that threatens physical harm to any person.

    • To obtain possession of a weapon or other dangerous object within a pupil's control.

    • For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.

    • For the protection of property as provided for in Iowa Code section 704.4 or 704.5.

    • To remove a disruptive student from class or any area of school premises or from school-sponsored  activities off school premises.

    • To protect a student from the self-infliction of harm.

    • To protect the safety of others.

  • Using incidental, minor, or reasonable physical contact to maintain order and control.

Mechanical restraint means the use of a device as a means of restricting a student’s freedom of movement.  Mechanical restraint does not mean a device used by a trained individual for specific approved therapeutic or safety purposes for which the device was designed and, if applicable, prescribed, including restraints for medical immobilization, adaptive devices or mechanical supports used to allow greater freedom of mobility than would be possible without use of such devices or mechanical supports; and vehicle safety restraints when used as intended during the transport of a student in a moving vehicle. 

Prone restraint means any restraint in which the student is held face down on the floor. 

Reasonable force should be commensurate with the circumstances of the situation.  The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

  1. The size and physical, mental, and psychological condition of the student;

  2. The nature of the student's behavior or misconduct provoking the use of physical force;

  3. The instrumentality used in applying the physical force;

  4. The extent and nature of resulting injury to the student, if any, including mental and psychological injury;

  5. The motivation of the school employee using physical force.

Upon request, the student's parents shall be given an explanation of the reasons for physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

Legal Reference:               

     Ingraham v. Wright, 430 U.S. 651 (1977).

     Goss v. Lopez, 419 U.S. 565 (1975).

     Tinkham v. Kole, 252 Iowa 1303, 110 N.W.2d 258 (1961). 

     Iowa Code §§ 279.8; 280.21.

     281 I.A.C. 12.3( 6); 103.

Cross Reference:              

     402.3  Abuse of Students by School District Employees

     502        Student Rights and Responsibilities

     503        Student Discipline

     503.6  Physical Restraint and Seclusion

Approved:  2/10/1997                        Reviewed: 2/8/2021                       Revised:  2/8/2021

 

503.06 PHYSICAL RESTRAINT AND SECLUSION OF STUDENTS

It is the goal of the district that all students can learn and grow in a safe and peaceful environment that nurtures the student and models respect for oneself and others.  On occasion, trained district employees and others may have to use behavior management interventions, physical restraint and/or seclusion of students.  The goal of these interventions is to promote the dignity, care, safety, welfare and security of each child and the school community.  With this objective in mind, the district will prioritize the use of the least restrictive behavioral interventions appropriate for the situation.

Physical restraint means a personal restriction that immobilizes or reduces the ability of a student to move the student’s arms, legs, body, or head freely.  Physical restraint does not mean a technique used by trained school personnel, or used by a student, for the specific and approved therapeutic or safety purposes for which the technique was designed and, if applicable, prescribed.  Physical restraint does not include instructional strategies, such as physically guiding a student during an educational task, hand-shaking, hugging, or other non-disciplinary physical contact. 

Seclusion means the involuntary confinement of a child in a seclusion room or area from which the child is prevented or prohibited from leaving; however, preventing a child from leaving a classroom or school building are not considered seclusion.  Seclusion does not include instances when a school employee is present within the room and providing services to the child, such as crisis intervention or instruction. 

Physical restraint or seclusion is reasonable or necessary only:

  • To prevent or terminate an imminent threat of bodily injury to the student or others; or

  • To prevent serious damage to property of significant monetary value or significant non monetary value or importance; or

  • When the student’s actions seriously disrupt the learning environment or when physical restraint or seclusion is necessary to ensure the safety of the student or others; and

  • When less restrictive alternatives to seclusion or physical restraint would not be effective, would not be feasible under the circumstances, or have failed in preventing or terminating the imminent threat or behavior; and

  • When the physical restraint or seclusion complies with all applicable laws.

Prior to using physical restraint or seclusion, employees must receive training in accordance with the law.  Any individual who is not employed by the district but whose duties could require the individual to use or be present during the use of physical restraint or seclusion on a student will be invited to participate in the same training offered to employees on this topic. 

When required by law, the superintendent or the superintendent’s designee will ensure a post-occurrence debriefing meeting is held, maintain documentation and fulfill all reporting requirements for each occurrence of physical restraint or seclusion as required by law. 

   

  

Legal Reference:

     Iowa Code §§ 279.8; 280.21.

     281 I.A.C. 103.

Cross Reference:

     402.3 Abuse of Students by School District Employees

     502 Student Rights and Responsibilities

     503 Student Discipline

     503.5  Corporal Punishment

  

Approved:  2/8/2021               Reviewed:   ___________                                  Revised: __________ 

503.6E1 USE OF PHYSICAL RESTRAINT AND/OR SECLUSION DOCUMENTATION FORM

Code No.  503.6E1

Page 1 of 3

 

USE OF PHYSICAL RESTRAINT AND/OR SECLUSION DOCUMENTATION FORM

Student name:

Date of occurrence:

Start time of occurrence:

End time of occurrence:

Start time of use of physical restraint or seclusion:

End time of use of physical restraint or seclusion:

Employee names and titles who observed, were involved with or implemented physical restraint and/or seclusion during occurrence (including administrators who approved extended time if applicable):

Employee’s date of last training on use of physical restraint and seclusion:

   
   
   
   
   

Describe student actions before, during and after occurrence:

 
 
 
 

Describe employee actions before, during and after occurrence, including the reason for any of the following, if applicable:  use of non-approved restraint, use of non-designated seclusion rooms, any restraint or seclusion that lasted longer than necessary:

 
 
 
 
 

 

Describe any less restrictive means attempted as an alternative to physical restraint and seclusion or why those means would not be effective or feasible, or have failed:

 
 
 
 
 
 

Approval from administrator to continue physical restraint or seclusion past 15 minutes:

Approval obtained from administrator to continue physical restraint or seclusion more than 30 minutes past last approval time:

Administrator approving: 

Administrator approving:

Time approved:

Time approved:

Reasons for length of incident:

Reasons for length of incident:

If Administrator approval was not obtained at 15 minutes or every 30 minutes thereafter, or a student was not provided with breaks for bodily needs in incidents lasting longer than 15 minutes, explain why:  

 

Parent/Guardian notification:  Parents/Guardians will be notified as soon as practicable once the occurrence is under control, but no more than one hour after, or the end of the school day, whichever occurs first. Space below for documenting multiple attempts to notify guardians is listed in case the guardian cannot be reached in the first attempt.  

Employee attempting notification:

 

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

Employee attempting notification:

 

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

Employee attempting notification:

Parent/Guardian contacted:

Time and manner of attempted notification:

 

Was notification successful?

If Parent/Guardian notification requirements were not complied with, explain why:

 

Describe injuries sustained or property damaged by students or employees:

 
 
 

 

Describe future approaches to address student behavior including any consequences or disciplinary actions that may be imposed on the student:

 
 
 
 
 

 

This form has been reviewed and completed by the undersigned employee.  A written copy of this form has been sent to the student’s parent or guardian within three school days of the occurrence.  Unless the parent or guardian agrees to receive the report by email, fax, or hand delivery, the report must be sent by mail and postmarked by the third day following the occurrence.  Enclosed with a copy of this form is an invitation for the parents or guardians to participate in the debriefing meeting scheduled in accordance with the law.  

 

____________________________________                                                           ______________________________

Employee                                                                                                                   Date of form delivered to Parent/Guardian

 

                                                                                                                                     _______________________________

                                                                                                                                     Method of Transmittal

 

Approved:   2/8/2021                                        Reviewed:                                                             Revised:  

 

503.6E2 DEBRIEFING LETTER

[This letter and the enclosed report may be transmitted electronically via email or fax, picked up in person, or mailed.  If the district and the guardian do not agree on how to transmit this letter, it must be mailed via postage prepaid, first class mail to the guardian within 3 school days of the occurrence.]

Dear [Guardian],

Recently, your student [name] was involved in an occurrence at school that required the physical restraint and/or seclusion of your student as defined by 281 Iowa Administrative Code Ch. 103.  A report related to this occurrence is enclosed with this letter. 

The law requires debriefing meetings be held for such occurrences in the following circumstances:

  • following the first instance of seclusion or physical restraint during a school year;

  • When any personal injury occurs as a part of the use of seclusion or physical restraint;

  • When a reasonable educator would determine a debriefing session is necessary;

  • When suggested by a student’s IEP team;

  • When agreed to by the guardian and school officials; and

  • After seven instances of seclusion or physical restraint of the student.

This letter is intended to inform you that a debriefing meeting will be held on [date within 5 days of transmission of letter, time, place] because of [reason from bulleted list above].  The following employees will be in attendance at this meeting:  [list names and titles of employees].  We are inviting you to attend this debriefing meeting to engage with us on topics related to this occurrence. 

If you would like to reschedule the debriefing meeting, please contact me as soon as possible via email [email address] or telephone [telephone number], and at least one school day prior to the date and time listed for this debriefing meeting.  Your student is allowed to attend this meeting with your consent, and you are welcome to bring a representative of your choosing if you wish.  If you plan to bring a representative to this meeting, please let us know at least one school day prior to the meeting so that we have an opportunity to make arrangements.

We look forward to working with you to foster the continued health, safety and educational growth of your student.

___________________________________                                          ___________________________

[Administrator name], title                                                                             Date

Enclosure:  Report related to student occurrence

 

Approved:     2/8/2021                                    Reviewed:                                                Revised:

 

503.6E2 DEBRIEFING LETTER

[This letter and the enclosed report may be transmitted electronically via email or fax, picked up in person, or mailed.  If the district and the guardian do not agree on how to transmit this letter, it must be mailed via postage prepaid, first class mail to the guardian within 3 school days of the occurrence.]

Dear [Guardian],

Recently, your student [name] was involved in an occurrence at school that required the physical restraint and/or seclusion of your student as defined by 281 Iowa Administrative Code Ch. 103.  A report related to this occurrence is enclosed with this letter. 

The law requires debriefing meetings be held for such occurrences in the following circumstances:

  • following the first instance of seclusion or physical restraint during a school year;

  • When any personal injury occurs as a part of the use of seclusion or physical restraint;

  • When a reasonable educator would determine a debriefing session is necessary;

  • When suggested by a student’s IEP team;

  • When agreed to by the guardian and school officials; and

  • After seven instances of seclusion or physical restraint of the student.

This letter is intended to inform you that a debriefing meeting will be held on [date within 5 days of transmission of letter, time, place] because of [reason from bulleted list above].  The following employees will be in attendance at this meeting:  [list names and titles of employees].  We are inviting you to attend this debriefing meeting to engage with us on topics related to this occurrence. 

If you would like to reschedule the debriefing meeting, please contact me as soon as possible via email [email address] or telephone [telephone number], and at least one school day prior to the date and time listed for this debriefing meeting.  Your student is allowed to attend this meeting with your consent, and you are welcome to bring a representative of your choosing if you wish.  If you plan to bring a representative to this meeting, please let us know at least one school day prior to the meeting so that we have an opportunity to make arrangements.

We look forward to working with you to foster the continued health, safety and educational growth of your student.

 

___________________________________                             ___________________________

[Administrator name], title                                                                  Date

Enclosure:  Report related to student occurrence

 

Approved:    2/8/2021        Reviewed:            Revised:

 

503.6E3 DEBRIEFING MEETING DOCUMENT

Code No.  503.6E3

Page 1 of 2

DEBRIEFING MEETING DOCUMENT

[The following individuals must attend the debriefing meeting: employees who administered physical restraint or seclusion; an administrator or employee not involved in the occurrence; the administrator or employee who approved continuation of the physical restraint or seclusion; other relevant personnel designated by the school; if indicated by student’s behavior in occurrence, an expert in behavioral/mental health or other discipline.  The following individuals must be invited to attend the debriefing meeting:  the parent or guardian of the student, the student with guardian’s consent.]

 Student name:

Date of occurrence:

Date of debriefing meeting:

Time of debriefing meeting:

Location of debriefing meeting:

 

Names of individuals attending the debriefing meeting (must include the employees involved and at least one employee who was not involved):

Job title of employee and/or relation to student:

   
   
   
   

Documentation reviewed during meeting (must include at least the occurrence report; and BIP, IHP, IEP and/or safety plan if applicable):

 
 
 
 

Identification of patterns of behavior and proportionate response, if any, in the student and employees involved:

 
 
 

Possible alternative responses, if any, to the incident/less restrictive means, if any:

 
 
 
 

 

Additional resources, if any, that could facilitate those alternative responses in the future:

 
 
 
 

Plans for additional follow up actions, if any:

 
 
 
 
 

 

This form has been reviewed and completed by the undersigned employee.  A written copy of this form has been sent to the student’s guardian within three school days of the debriefing meeting.  

 

____________________________________                                                         ______________________________

Employee                                                                                                                 Date of delivered to Parent/Guardian

 

                                                                                                                                 ______________________________

                                                                                                                                 Method of Transmittal

 

Approved:      2/8/2021                                     Reviewed:                                                    Revised:

 

503.6R1 USE OF PHYSICAL RESTRAINT AND SECLUSION WITH STUDENTS

The District will comply with 281 Iowa Administrative Code Ch. 103 for the use of physical restraint and seclusion with students, including, but not limited to:

  • Physical restraint and seclusion will be used only by employees who have been trained in accordance with applicable law unless a trained employee is not immediately available due to the unforeseeable nature of the occurrence.

  • As soon as practical after the situation is under control, but within one hour after either the occurrence or the end of the school day, whichever occurs first, the school will attempt to contact the student’s parent or guardian using the school’s emergency contact system.

  • The seclusion or physical restraint is used only for as long as necessary based on research and evidence to allow the student to regain control of their behavior to the point that the threat or behavior necessitating the use of the seclusion or physical restraint has ended, or when a medical condition occurs that puts the student at risk of harm.  Unless otherwise provided for in the student’s written approved IEP, BIP, IHP or safety plan, if the seclusion or physical restraint continues for more than 15 minutes:

  • The student will be provided with any necessary breaks to attend to personal and bodily needs, unless doing so would endanger the child or others.

  • An employee will obtain approval from an administrator or administrator’s designee to continue seclusion or physical restraint beyond 15 minutes.  After the initial approval, an employee must obtain additional approval every 30 minutes thereafter for the continuation of the seclusion or physical restraint.

  • The student’s parent or guardian and the school may agree to more frequent notifications than is required by law.

  • Schools and district employees must document and explain in writing the reasons why it was not possible for the employees to obtain approval, notify parents, or take action within prescribed time limits.

  • Schools and district employees who begin and then end use of nonapproved restraints will document and explain in writing the reasons why they had no other option but to use this type of behavioral intervention.

  • The area of seclusion will be a designated seclusion room that complies with the seclusion room requirements in accordance with law, unless the nature of the occurrence makes the use of the designated seclusion room impossible, clearly impractical, or clearly contrary to the safety of the student, others, or both; in that event, the school must document and explain in writing the reasons why a designated seclusion room was not used.

  • An employee must continually visually monitor the student for the duration of the seclusion or physical restraint.

  • If an employee restrains a student who uses sign language or an augmentive mode of communication as the student’s primary mode of communication, the student shall be permitted to have the student’s hands free of physical restraint, unless doing so is not feasible in view of the threat posed.

  • Seclusion or physical restraint shall not be used:  as punishment or discipline; to force compliance or to retaliate; as a substitute for appropriate educational or behavioral support; to prevent property damage except as provided in law; as a routine school safety measure; or as a convenience to staff.

  • The Superintendent or the Superintendent’s designee will investigate any complaint or allegation that one or more employees violated any provisions of 281 Iowa Administrative Code Ch. 103.  If the District determines a violation has occurred, corrective action will be taken up to and including termination of the employees involved.  If the allegation or complaint involves a specific student the District will notify the parents or guardian of the involved student about the results of the investigation.  If any allegation or complaint is also defined as abuse in 281 Iowa Administrative Code 102.2, the procedures listed in chapter 102 will apply.

  • The District must comply with and implement Chapter 103 whether or not a parent consents to the use of physical restraint or seclusion.

 

Approved:     2/8/2021                                  Reviewed:                                      Revised:

 

503.07 STUDENT DISCLOSURE OF IDENTITY

It is the goal of the district to provide a safe and supportive educational environment in which all students may learn.  As part of creating that safe educational environment, no employee of the district will provide false or misleading information to the parent/guardian of a student regarding that student’s gender identity or intention to transition to a gender that is different from their birth certificate or certificate issued upon adoption.   

If a student makes a request to a licensed employee to accommodate a gender identity, name, or pronoun that is different than what was assigned to the student in the student’s registration forms or records, the licensed employee is required by Iowa law to report the request to an administrator. The school administrator receiving the report is required by Iowa law to report the request to the student’s parent/guardian.  This requirement also applies to all nicknames.

To maintain compliance with Iowa law and also provide efficiency in the reporting requirements listed above, the Superintendent will provide the opportunity for parents and guardians to list in the student’s registration paperwork any and all nicknames used for students.

 

Approved:  08/14/2023                Reviewed:  ____________                    Revised:  ______________

 

503.07E1 STUDENT DISCLOSURE OF IDENTITY - REPORT OF STUDENT DISCLOSURE OF IDENTITY

TIPTON COMMUNITY SCHOOL DISTRICT

REPORT OF STUDENT DISCLOSURE OF IDENTITY

 

Dear (Parent/Guardian) __________,

This letter is to inform you that your student (student’s name listed on registration)

_______________ has made a request of a licensed employee to (check all that apply)

 

_______ make an accommodation that is intended to affirm the student’s gender 

identity as follows: _______________________________________________________

______________________________________________________________________

 

_______use a name, pronoun or gender identity that is different from the name, pronoun and/or gender identity listed on the student’s school registration forms.  The name, pronoun, or gender identity requested is _______________________________.

 

If you would like to amend the student’s registration paperwork to permit the student’s requested accommodation and/or include the use of the above-referenced name/pronoun/gender identity, please complete the attached form and return it to the district administration office.

 

Sincerely,

 

_______________________________            __________________

Administrator                                                     Date

 

Approved:  08/14/2023                 Reviewed:  ____________                   Revised:  ____________

 

503.07E2 REQUEST TO UPDATE STUDENT IDENTITY

Board Policy:  503.7E2

TIPTON COMMUNITY SCHOOL DISTRICT

REQUEST TO UPDATE STUDENT IDENTITY

 

__________________________________________________            __________________

(Student’s current name on registration)                                                  (Student ID) 

 

Please update my student’s names, pronouns, and/or gender identities on my student’s registration paperwork to include all of the following: 

 

______________________________________________________________________(Names) 

 

______________________________________________________________________(Pronouns) 

 

__________________________________________________________(Gender identities) 

 

__________________________________                             __________________

 Parent/Guardian                                                                      Date

 

Approved:  08/14/2023           Reviewed:  ______________              Revised:  ___________

 

503.08 DISCIPLINE OF STUDENTS WHO MAKE THREATS OF VIOLENCE OR CAUSE INCIDENTS OF VIOLENCE

See attached PDF below

Approved:  02/12/2024   Reviewed:  _____________  Revised:  ___________

503.08R1 DISCIPLINE OF STUDENTS WHO MAKE THREATS OF VIOLENCE OR CAUSE INCIDENTS OF VIOLENCE - STUDENT THREATS OF VIOLENCE AND INCIDENTS OF VIOLENCE - Regulation

Please see attached PDF

Approved:  02/12/2024    Reviewed:  ______________  Revised:  _______________

 

 

504 STUDENT ACTIVITIES

504.01 STUDENT GOVERNMENT

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise.  Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, will set forth the guidelines for the student government's elections, operations, and other elements of the government.

 

Legal Reference:  

     Iowa Code § 279.8.

 

Approved:  2/10/1997                Reviewed: 03/18/2024                                         Revised:  03/18/2024

504.02 STUDENT ORGANIZATIONS

Secondary school student-initiated, noncurriculum-related groups and student curriculum-related  groups, upon receiving permission from the principal, may use school facilities for group meetings during non-instructional time.

With permission of the principal, student organizations may meet during plus period, any time before the first period of the day and after the last period of the day in which any student attends class.  Meetings will not interfere with the orderly conduct of the education program or other school district operations.  It is within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations.  Activities relating to and part of the education program will have priority over the activities of another organization.

Curriculum-Related  Organizations

It will also be the responsibility of the principal to determine whether a student group is curriculum-related.  One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group actually taught in a regularly offered course?

  • Will the subject matter of the group soon be taught in a regularly offered course?

  • Does the subject matter of the group concern the body of courses as a whole?

  • Is participation in the group required for a particular course?

  • Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for meetings and other purposes before and after the instructional school day.  Employees are assigned to monitor approved meetings and may interact with curriculum-related organizations.

Noncurriculum-Related Organizations

Student-initiated, noncurriculum-related organizations  provided access to meeting space and school district facilities.

Only students may attend and participate in meetings of noncurriculum-related groups.  Such attendance is strictly voluntary and student-initiated.   As a means of determining whether a student's attendance is voluntary, the principal may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings.  Employees will not participate in the meeting or assist in planning, criticizing, or encouraging attendance.  Only students may be involved in and attend the noncurriculum group's meetings.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:               

     Westside Community Board of Education v Mergens, 496 U.S. 226 (1990).

     Bender v. Williamsport Area Community School District, 741 F.2d 538 (3d Cir.1984), vacated and remanded on other grounds, 475 U.S. 534 (1986).

     20 U.S.C. §§ 4071-4074.

     Iowa Code  §§ 287; 297.9.

 

 Approved: 2/10/1997         Reviewed: 03/18/2024    Revised:  03/18/2024 

 

504.04 STUDENT PERFORMANCES

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program. Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations.  The events must be approved by the building principal, unless it involves unusual travel and expense, in which case the board must approve of the performance.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

  • Performances by student groups below the high school level should be allowed on a very limited basis;

  • All groups of students should have an opportunity to participate; and,

  • Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students.  Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

Legal Reference:               

      Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

      Iowa Code §§ 280.13-.14.

      281 I.A.C. 12.6.

Cross Reference:              

      503.4     Good Conduct Rule

    Approved: 2/10/1997                Reviewed: 03/18/2024        Revised:  03/18/2024

 

504.05 STUDENT FUND RAISING

Students may raise funds for school-sponsored  events with the permission of the principal.  Fund raising by students for events other than school-sponsored  events is not allowed.  Collection boxes for school fund raising must have prior approval from the principal before being placed on school property.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:               

     Senior Class of Pekin High School v. Tharp, 154 N.W.2d 874 (Iowa 1967).

     Iowa Code ß 279.8 (1995).

Cross Reference:

     502      Student Rights and Responsibilities

     503      Student Discipline

     504      Student Activities

     704.5  Student Activities Fund

     904.5  Advertising and Promotion

 Approved:  2/10/97                                                        Reviewed:  1/9/2018                                                      Revised:

504.5R1 Other School-Based Activities to Promote Student Wellness

Foods Sold Outside the Meal

Foods and beverages sold individually outside the reimbursable meal programs (including a la carte) during the school day should meet the following nutrition and portion-size standards:

Beverages that are encouraged: Water, seltzer, water without added caloric sweeteners, fruit and vegetable juices, fruit drinks containing 100% fruit juice, unflavored or flavored low-fat or fat-free milk.

Beverages that are to be discouraged:  Sports drinks, beverages with caffeine excluding low-fat or fat-free chocolate milk.

Food items should have

  • No more than 35% of its calories from fat (excluding nuts, seeds, peanut butter and other nut butters)
  • No more than 35% of its weight from added sugars

                                                               

Fundraising Activities

To support children’s health and school nutrition-education efforts, school fundraising activities will be encouraged to promote physical activity and healthful eating choices and will comply with the Healthy Kids Act (No bake sales, unless meet HKA and Smart Snacks dietary guidelines from midnight until 30 minutes from the last bell).

Rewards

The school district will encourage staff to not use foods or beverages, especially those that do not meet the nutrition standards for foods and beverages sold individually, as rewards for academic performance or good behavior, and will not withhold food or beverages as a punishment.

Food Marketing in Schools

School-based marketing will be consistent with nutrition education and health promotion. The district will encourage school marketing of brands promoting healthy foods, fruits, vegetables, whole grains and low-fat dairy products and market activities that promote healthful behaviors.

Classroom Snacks/Parties

Snacks served in the classroom should be fresh fruit/vegetables or prepackaged items (Prepackaged:  items that are prepared in a licensed facility).  No home prepared food products.  The School district will encourage non-food items as treats.  Beverages offered in the classroom or as a snack should be water, milk or 100% fruit/vegetable juice.

Communication with Parents

 The school district will:

  • Send home nutrition information and post nutrition tips on school web sites
  • Encourage parents to pack healthy lunches, snacks and beverages and to refrain from foods that do not meet the established nutrition standards for individual foods and beverages
  • Provide a list of foods that meet the school district’s snack standards and ideas for healthy celebrations/parties, rewards and fundraising activities

Sharing of Foods

The school district discourages students from sharing their foods or beverages with one another during meal or snack times, given concerns about allergies and other restrictions on some children’s diets.

Plan for Measuring Implementation

Monitoring

The superintendent or designated staff member will ensure compliance with established school district-wide nutrition and physical activity wellness policies.  The district will

  • Ensure compliance with health and wellness policies in the school
  • Ensure compliance with nutrition policies within food service areas and will report on this matter.
  • Report on the most recent USDA School Meals Initiative (SMI) review findings and any resulting changes. 
  • Report annually to the board of education on the status of the health and wellness of the school and district-wide compliance with the established nutrition and physical activity wellness policies.

In each school:

  • The Principal will ensure compliance with those policies in the school and will report on the school’s compliance to the superintendent; and,
  • Food service staff, at the school district, will ensure compliance with nutrition policies within food service areas and will report on this matter to the superintendent or principal.

 The Wellness Committee shall be appointed each year.  Membership will include:

  • 1 building principal
  • Curriculum director
  • Food service representative
  • 1 PE/Health instructor
  • School nurse
  • Board member
  • Representatives from the Student Council (students)
  • Persons that would give representation of parents

 

Policy Review

Program review will be completed every 4 years. This will include but not limited to review policy compliance, assessing progress toward school goals and determining areas in need of improvement.  As part of that review, the school district will review the nutrition and physical activity policies and practices and the provision of an environment that supports healthy eating and physical activity.  The school district will revise the wellness policies and develop work plans to facilitate their implementation.

 

 

Approved:        9/17/97                                                  Reviewed:      1/9/2018                                                        Revised:     10/12/15

504.06 STUDENT ACTIVITY PROGRAM

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons.  If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action.  The events must not disrupt the education program or other school district operations.

A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season with approval of the superintendent.  

Such outside participation will not conflict with the school sponsored athletic activity.

It is the responsibility of the superintendent to develop administrative regulations for each school activity.  These regulations will include, but not be limited to, when physical examinations will be required, how and when parents will be informed about the risk of the activity, academic requirements, and proof of insurance on the student participating in certain activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

NOTE:  This is a mandatory policy.  Boards must have a policy addressing the issue of nonschool athletic participation.

Legal Reference:    20 U.S.C. §§ 1681-1683; 1685-1686.

34 C.F.R. Pt. 106.41.

Iowa Code §§ 216.9; 280.13-.14.

281 I.A.C. 12.6., 12.6., 36.15(7)

Cross Reference:                           

507.09        Wellness

507.09R1    Wellness - Regulation

Approved:  2/10/1997                         Reviewed: 03/18/2024                    Revised: 03/18/2024

 

504.07 ATTENDANCE AT EVENTS OUTSIDE OF SCHOOL

Events in which students participate during school hours or as representatives of the school but at places outside of the school must be sponsored and supervised by professional school personnel. Rules of behavior shall be the same as at any in-school activity or event.

The Board of Directors has no responsibility or accountability for any school child when the child is in the custody and control of his/her parents or other agencies.

 

Approved  2/10/1997                         Reviewed  03/18/2024                          Revised

 

 

505 STUDENT SCHOLASTIC ACHIEVEMENT

505.01 STUDENT PROGRESS REPORTS AND CONFERENCES

Students will receive a progress report at the end of each grading period.  Students who are doing poorly, and their parents or guardians are notified prior to the end of the semester in order to have an opportunity to improve their grade.  The board encourages the notification of students who have made marked improvement prior to the end of the semester.

Parent-teacher conferences will be held semi-annually at the elementary and middle school to keep parents informed.  High school conferences are not individually scheduled.

Parents, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time.  Parents and students are encouraged to discuss the student's progress or other matters with the student's teacher.

 NOTE:  This is a mandatory policy.  The second paragraph should be written to reflect the school district’s practice.

Legal Reference:               

Iowa Code §§ 256.11, 41; 280, 284.12).

281 I.A.C. 12.3(4), 12.3(6); .5(16).

 

 

Approved:  4/14/1997           Reviewed:  03/18/2024                 Revised:  03/18/2024

 

505.02 STUDENT PROMOTION - RETENTION - ACCELERATION

Code No. 505.2

STUDENT PROMOTION - RETENTION - ACCELERATION

Students will be promoted to the next grade level at the end of each school year based on the student's achievement, age, maturity, emotional stability, and social adjustment.

The district shall adhere to the following: 

  • Retention/Promotion in kindergarten – eighth grade: The retention of a student will be determined based upon the judgment of the district’s professional staff. When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed prior to making the retention decision.  It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.
  •  Retention/Promotion in ninth – twelfth grade: Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year. When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed. It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.
  •  Acceleration in kindergarten – twelfth grade: Students in grades kindergarten through twelve with exceptional talents may, with the permission of the principal and parents, take classes beyond their current grade level. Enrichment opportunities outside the school district may be allowed when they do not conflict with the school district's graduation requirements.
  • Retention or Acceleration in kindergarten – twelfth grade may also occur in additional instances as provided by law. 

Any student or parent who is not satisfied with the decision of the district’s professional staff my seek recourse through policy 502.4 – Student Complaints and Grievances. 

NOTE: School districts that use specific steps or processes for determining retention or acceleration should reference the applicable criteria or where to locate the criteria in the bulleted information above. 

Legal Reference:    Iowa Code §§ 256.11, 279.8.

    281 I.A.C. 12.5(16).

 

Cross Reference:    501    Student Attendance

    505    Student Scholastic Achievement

    603.2    Summer School Instruction 

 

Approved 10/12/2015    Reviewed  1/9/2018     Revised           10/09/2017       

 

505.03 STUDENT HONORS AND AWARDS

The school district will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students to assist students in setting goals. Students are made aware of honors and awards and the action necessary on the part of the student to achieve them. 

It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.

Legal Reference:    Iowa Code § 279.8.

Cross Reference:                                            

501.6      Student Transfers In

 

Approved:  2/10/1997              Reviewed: 03/18/2024           Revised:   03/18/2024

 

505.04 TESTING PROGRAM

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families. 

No student is required, as part of any applicable program, funded by the United State Department of Education, to submit to a survey, analysis or evaluation that reveals information concerning: 

  • political affiliations or beliefs of the student or student’s parent or guardian;: 

  • mental or psychological problems of the student or the student's family; 

  • sex behavior or attitudes; 

  • illegal, anti-social, self-incriminating or demeaning behavior; 

  • critical appraisals of other individuals with whom respondents have close family relationships; 

  • legally recognized, privileged and analogous relationships, such as those of lawyers, physicians and ministers; 

  • religious practices, affiliations or beliefs of the student or student’s parent or guardian; or 

  • income,(other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program); 

without the prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent. 

Prior to an employee or contractor of the district providing information on a student enrolled in the district on any survey related to the social or emotional abilities, competencies or characteristics of the student; the district will provide the parent/guardian of the student detailed information related to the survey and obtain written consent of the parent/guardian of the student. This includes the person who created the survey, the person who sponsors the survey, how the information generated by the survey is used and how information generated by the survey is stored. This requirement will not prohibit a district employee from answering questions related to a student enrolled in the district as part of developing or implementing an individualized education program for the student. 

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. 

It is the responsibility of the board to review and approve the evaluation and testing program. 

 

Legal Reference: 

     20 U.S.C. § 1232h

     Iowa Code §§ 280.3

 

Cross References:

     505    Student Scholastic Achievement

     506    Student Records

     607.02     Student Health Services 

     607.02-R(1) Student Health Services - Regulation

 

Approved:  02/10/1997                  Reviewed: 08/14/023                Revised:  08/14/2023

 

 

505.05 GRADUATION REQUIREMENTS

Students must successfully complete the courses required by the board and Iowa Department of Education in order to graduate.

It is the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete 58 credits prior to graduation.  

The following credits will be required:

English/Language Arts                                  8 credits

Science                                                         6 credits

Mathematics                                                  6 credits

Social Studies                                                6 credits

Physical Education                                         4 credits

Health                                                             1 credit

Electives                                                        27 credits

 

The required courses of study will be reviewed by the board annually.

Prior to graduation, the district will advise students on how to successfully complete the free application for federal student aid.

Graduation requirements for special education students will include successful completion of four years of English, three years of math, three years of social studies and three years of science.

Students transferring to Tipton High School from other accredited high schools or approved high school programs must meet with the guidance counselor for the purpose of documenting transferable credits and determing the number of credits needed for graduation.

All credits for courses which meet the Post-Secondary classes will be accepted toward elective credit totals.

Students who complete a regular session in the Legislative Page Program of the general assembly at the state capitol will be credited 1/2 credit for social studies.  

Students enrolled in a junior officers' training corp will receive 1/8th physical education credit for each semester the student is enrolled in the program.

 

Legal Reference:               

     Iowa Code §§ 256.7, 11; .41; 279.8; 279.81; 280.3, .14.

     281 I.A.C. 12.3(5); 12(5).

Cross Reference:              

     603.3  Special Education

Approved:  2/10/1997                         Reviewed:  07/10/2023                         Revised: 07/10/2023

 

505.06 EARLY GRADUATION

Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve.  Students may graduate prior to this time if they meet the minimum graduation requirements stated in board policy.

A student who graduates early will no longer be considered a student and will become an alumnus of the school district unless an activity or event has been approved by the high school principal or activities director.  However, the student who graduates early may participate in commencement exercises.

 NOTE:  This is a mandatory policy.  School districts do not have the authority to limit when a student may graduate early.  Students can graduate early whenever they meet the school district’s graduation requirements.  It is recommended that when a student graduates early, the student either gets the diploma or a notice from the school district that the student has graduated.  The board should determine in policy how an early graduate will be treated after the student graduates.  The board should determine whether the early graduate will be allowed to participate in activities and, if so, which activities.

 

Legal Reference:    Iowa Code §§ 279.8; 280.3.

                 281 I.A.C. 12.3(5);.5.

 

 

 

Approved:  2/10/1997          Reviewed:  03/18/2024       Revised:  03/18/2024

 

 

505.07 COMMENCEMENT

Students who have met the requirements for graduation will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the school district.  It is the responsibility of the principal to solicit input from each graduating class regarding the proceedings for their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.

 

Legal Reference:    Iowa Code §§ 279.8; 280.3.

                                281 I.A.C. 12.5.

 

 

Approved:  2/10/1997         Reviewed:  03/18/2024                    Revised:  03/18/2024

 

505.08 PARENT AND FAMILY ENGAGEMENT

Parent and family engagement is an important component in a student’s success in school.  The board encourages parents and families to become involved in their child’s education to ensure the child’s academic success.  In order to facilitate parent and family involvement, it is the goal of the district to conduct outreach and implement programs, activities and procedures to further involve parents and families with the academic success of their students.  The board will:

(1)    Involve parents and families in the development of the Title I plan, the process for school review of the plan and the process for improvement; 

  • Jointly developing and agreed-upon written policy that is distributed to parents and family members of participating Title I children through the Elementary Parent/Student Handbook which is made available to every family.  (ESSA Section 1116(a)(2)(A) and (b)(1))

(2)    Provide the coordination, technical assistance and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance by: 

  • Providing technical assistance and support in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance through professional development regarding parent and family engagement.  The district will partner with community groups as a means to engage families more creatively and successfully.  (ESSA section 116(a)(2)(B))

(3)    To the extent feasible, coordinate and integrate parent and family engagement strategies under Title I with parent and family engagement strategies outlined in other relevant Federal, State, and local laws and programs by: 

  • Working to find ways to work cooperatively with other Federal, State and local programs.  The Title I program will work with local public preschool programs, Headstart programs, local library programs, and special education programs (IDEA).  Our homeless education program coordinates with the local backpack program to offer support to students that are food insecure, especially over the weekends.  (ISSA Section 1116(a)(2)(C))

(4)    Conduct with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parent and family engagement policy in improving the academic quality of the school served including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, parents of any racial or ethnic minority, parents with disabilities and parents with limited literacy);  needs of parents and family to assist their children's learning; and strategies to support successful school and family interactions by: 

  • Conducting an annual evaluation of the content and effectiveness for the Parent and Family Engagement Policy.  The evaluation includes parents in a meaningful manner.  In addition to surveys, the district uses advisory groups for this evaluation.  Parents and families have a voice.  The evaluation tools and methods identify the type and frequency of school-home interactions and the needs of parents and families have to better support and assist their children in learning.  The evaluations will target at least three key areas; barriers, ability to assist learning, and successful interactions.  (ESSA Section 1116(a)(2)(D)(iiii))

(5)    Use the findings of the annual evaluation to design strategies for more effective parent and family involvement and to revise, as necessary, the parent and family involvement policies by: 

  • Using the findings for the annual evaluation to design evidence-based strategies for more effective parent and family engagement.  The evaluation results will help uncover best practices thar are working and adapt those ideas to the district and individual school needs.  (ESSA Section 1116(a)(2)(E))

(6)    Involve parents and families in Title I activities by: 

  • Involving parents and family members in the activities of the school.  The district has established a school improvement advisory committee composed of a sufficient number and representative group of parents or family members to adequately represent the needs of the population, revised, and reviewed the Parent and Family Engagement Policy.  (ESSA Section 1116(a)(2)(F))

The district shall involve parents in determining how to allocate reserved Title I funds in accordance with applicable laws

The board will review this policy annually.  The superintendent is responsible for notifying parents and families of this policy annually or within a reasonable time after it has been amended during the school year.  The superintendent may develop an administrative process or procedures to implement this policy. 

Legal References:        

     20 U.S.C. §6318

Cross References:        

     903.2   Community Resource Persons and Volunteers

 

Approved:  01/09/2018                        Reviewed:  07/10/2023                              Revised:  06/14/2021

505.8R1 PARENT AND FAMILY ENGAGEMENT BUILDING-LEVEL REGULATION

 

To further the interests of student achievement, the superintendent will create necessary rules to engage parents and family members within the district in the following ways on a building-level basis:

  1.  Policy Involvement:  The district will host an annual meeting and invite all parents to attend; and inform parents of their rights and the district’s requirements under Title I.  This meeting will also invite parents to become involved in the planning, review and improvement of a building policy and in developing the district plan.  The district will inform parents of:  

  • programs under this policy, 

  • curriculum and assessment used for students, 

  • the opportunity to meet with administration to participate in decisions related to their children’s education, 

  • a description and explanation of curriculum used in the school forms of academic assessment used to measure student progress, and 

  • achievement levels of the challenging State academic standards.  

 

  1.  Accessibility:  Provide opportunities for informed participation of parents and family members in understandable formats and languages.  This includes participation by parents and family members who may have disabilities, limited English proficiency, and migratory children. Offer a flexible number of meetings during the day, evening and weekends to facilitate parent involvement.  The superintendent has discretion to allow schools to provide childcare for families of students during these meetings through Title I funds.

 

  1.  High Student Academic Achievement:  Each school in the district will jointly develop with parents and family members a school-parent compact that outlines how parents, staff and students share responsibility for improving student academic achievement; and how a partnership will be built to achieve this.  The compact will describe the responsibility of the school to provide high quality curriculum and instruction, and the parents’ responsibility to support their children’s learning.  This will also address the importance of communication between schools and parents through parent teacher conferences, regular reports to parents on their children’s progress, and ensuring regular meaningful communication between family and school staff.  

 

  1.  Building Capacity for Involvement: Each school within the district will include in their plan ways to achieve the following:

  • Assist parents and families to understand topics including academic standards and assessments and how to monitor student progress; 

  • Provide materials and training to help parents work with students to improve achievement; 

  • Educate teachers and staff in how to communicate with parents and build ties to foster academic success; 

  • Coordinate and integrate other federal, state and local programs to support parents in more fully participating in students’ education; 

  • Ensure information related to programs is sent to parents and families in understandable formats; and 

  • Provide other reasonable support to encourage parental involvement

 

  1.  Schools Operating a Schoolwide Program:  Each school operating a schoolwide program under this policy shall:

  • Involve parents on a timely and ongoing basis in the planning, review and improvement of programs, including the parent and family engagement school policy drafting and review, and the joint development of the schoolwide program.  

  • If the schoolwide program plan is not satisfactory to the parents of the participating children, parent comments will be requested and submitted with the plan to the district.

Approved:  1/9/2018                         Reviewed: 03/18/2024                                   Revised:  11/12/2019     

 

506 STUDENT RECORDS

506.01 EDUCATION RECORDS ACCESS

The board recognizes the importance of maintaining education records and preserving their confidentiality as provided by law.  Education records are kept confidential at collection, storage, disclosure and destruction stages.  The High School Administrative Assistant is the custodian of education records.  Education records may be maintained in the administrative office of the student's attendance center.  

Definitions

For the purposes of this policy, the defined words have the following meaning: 

  • “Education Record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. 

  • “Eligible Student” means a student who has reached eighteen years or attends a postsecondary institution. Parents of an eligible student are provided access to education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student.  

An education record may contain information on more than one student.  Parents will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents, eligible students, and other individuals authorized in accordance with law will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parents, other than parents of an eligible student, may be denied access to a student's records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records.  Parents, an eligible student or an authorized representative of the parents will have the right to access the student's education records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of education records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the education records.  Fees for copies of the records are waived if it would prevent the parents or student from accessing the records.  A fee may not be charged to search or retrieve information from education records.  

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents or an eligible student believes the information in the education records is inaccurate, misleading or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education records.  

Education records may be disclosed in limited circumstances without parental or eligible student's written permission.  This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parents or the eligible student.  This disclosure may be: 

  • To school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;

  • To officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the education records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;

  • To the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;

  • In connection with a student’s application for, or receipt of, financial aid; 

  • To organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted; 

  • To accrediting organizations;

  • To parents of a dependent student as defined in the Internal Revenue Code;

  • To comply with a court order or judicially issued subpoena;

  • Consistent with an interagency agreement between the school district and juvenile justice system

  • In connection with a health or safety emergency; 

  • As directory information; or

  • In additional instances as provided by law. 

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's education records without the permission of the parents or the eligible student.  Individuals not listed are not allowed access without parental or an eligible student's written permission.  This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student's education records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records.  The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the school district who have accessed the student’s education records.  This list for an education record may be accessed by the parents, the eligible student and the custodian of education records.  

Permanent education records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation.  Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parents or eligible student are notified.  This notice is normally given after a student graduates or otherwise leaves the school district.  If the parents or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records, except for permanent records.  Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes.  For purposes of policy, “no longer needed to provide educational services'' means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after completion of the activity for which funds were used. 

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The school district will enter into an interagency agreement with the juvenile justice agency (agencies) involved.

The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order.  Information contained in a student's permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.  

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.  The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement. 

Agencies will contact the principal of the attendance center where the student is currently or was enrolled.  The principal will then forward copies of the records within a reasonable time following receipt of the request.

The school district will provide training or instruction to employees about parents' and eligible students' rights under this policy.  Employees will also be informed about the procedures for carrying out this policy.  

It is the responsibility of the superintendent to annually notify parents and eligible students that they have the right to:

  1. Inspect and review the student's education records; 

  2. Seek amendment of the student’s education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights; 

  3. Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the law authorizes disclosure without consent; and 

  4. File a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the law.

The notice is given in a parents' or eligible student's native language.  Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy.  Complaints are forwarded to Student Privacy Policy Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-8520.

NOTE:  This is a mandatory policy.

NOTE: For districts that include the option language regarding the interagency agreement, please ensure that the policy is included in the student handbook in accordance with law. 

 

Legal Reference:      

20 U.S.C. § 1232g, 1415, 

34 C.F.R. Pt. 99, 300, .610 et seq., 

Iowa Code §§ 22; 279.9B, 280.24, .25, 622.10. 

281 I.A.C. 12.3(4); 41 

                

Cross Reference:   

102          Equal Education Opportunity 

102-R1    Equal Educational Opportunity - Grievance Procedure

102-E1    Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E3    Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4    Equal Educational Opportunity - Discrimination Complaint Form

102-E5    Equal Educational Opportunity - Witness Disclosure Form

102-E6    Equal Educational Opportunity - Disposition of Complaint Form

603.3         Special Education

604.11        Appropriate Use of Online Learning Platforms

708            Care, Maintenance and Disposal of School District Records

712             Technology and Data Security

712R1        Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06        Use of Recording Devices on School Property

804.06R1    Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901             Public Examination of School District Records

Approved: 2/10/1997              Reviewed: 03/18/2024           Revised: 03/18/2024

 

506.01E1 REQUEST FOR NONPARENT FOR EXAMINATION OR COPIES OF EDUCATION RECORDS

REQUEST FOR NONPARENT FOR EXAMINATION OR COPIES OF EDUCATION RECORDS

Please see attached document below.

Cross Reference:

102        Equal Education Opportunity 

102-R1    Equal Educational Opportunity - Grievance Procedure

102-E1    Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E3    Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4    Equal Educational Opportunity - Discrimination Complaint Form

102-E5    Equal Educational Opportunity - Witness Disclosure Form

102-E6    Equal Educational Opportunity - Disposition of Complaint Form

604.11        Appropriate Use of Online Learning Platforms

712        Technology and Data Security

712R1        Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06    Use of Recording Devices on School Property

804.06R1    Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901        Public Examination of School District Records

 

Approved:  08/14/2017    Reviewed:  03/18/2024        Revised: 03/18/2024

 

506.01E2 AUTHORIZATION FOR RELEASE OF EDUCATION RECORDS

AUTHORIZATION FOR RELEASE OF EDUCATION RECORDS

 Please see attached document below.

Cross Reference:

102              Equal Education Opportunity 

102-R1        Equal Educational Opportunity - Grievance Procedure

102-E1        Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2        Equal Educational Opportunity - Continuous Notice of Nondiscrimination

102-E3        Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4        Equal Educational Opportunity - Discrimination Complaint Form

102-E5        Equal Educational Opportunity - Witness Disclosure Form

102-E6        Equal Educational Opportunity - Disposition of Complaint Form

603.03         Special Education

604.11         Appropriate Use of Online Learning Platforms

708             Care, Maintenance and Disposal of School District Records

712             Technology and Data Security

712R1        Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06        Use of Recording Devices on School Property

804.06R1   Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901             Public Examination of School District Records

 

Approved:  08/14/2017    Reviewed:  03/18/2024        Revised:  03/18/2024

 

 

506.01E3 REQUEST FOR HEARING ON CORRECTION OF EDUCATION RECORDS

REQUEST FOR HEARING ON CORRECTION OF EDUCATION RECORDS 

 

Please see attached document below. 

Cross Reference:

102              Equal Education Opportunity 

102-R1        Equal Educational Opportunity - Grievance Procedure

102-E1        Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2        Equal Educational Opportunity - Continuous Notice of Nondiscrimination

102-E3        Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4        Equal Educational Opportunity - Discrimination Complaint Form

102-E5        Equal Educational Opportunity - Witness Disclosure Form

102-E6        Equal Educational Opportunity - Disposition of Complaint Form

 603.03        Special Education

604.11         Appropriate Use of Online Learning Platforms

708             Care, Maintenance and Disposal of School District Records

712             Technology and Data Security

712R1        Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06        Use of Recording Devices on School Property

804.06R1    Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901            Public Examination of School District Records

 

Approved:  08/14/2017    Reviewed: 03/18/2024        Revised:  03/18/2024

 

506.01E4 REQUEST FOR EXAMINATION OF EDUCATION RECORDS

REQUEST FOR EXAMINATION OF EDUCATION RECORDS

Please see attached document below.

Cross Reference:

102        Equal Education Opportunity 

102-R1    Equal Educational Opportunity - Grievance Procedure

102-E1        Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2        Equal Educational Opportunity - Continuous Notice of Nondiscrimination

102-E3        Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4        Equal Educational Opportunity - Discrimination Complaint Form

102-E5        Equal Educational Opportunity - Witness Disclosure Form

102-E6        Equal Educational Opportunity - Disposition of Complaint Form

603.03        Special Education

604.11        Appropriate Use of Online Learning Platforms

708            Care, Maintenance and Disposal of School District Records

712            Technology and Data Security

712R1       Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06       Use of Recording Devices on School Property

804.06R1  Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901            Public Examination of School District Records

 

Approved:  08/14/2017    Reviewed: 03/18/2024        Revised: 03/18/2024

506.01E5 NOTIFICATION OF TRANSFER OF EDUCATION RECORDS

NOTIFICATION OF TRANSFER OF EDUCATION RECORDS

Please see attached document below.

Cross Reference:

102              Equal Education Opportunity 

102-R1        Equal Educational Opportunity - Grievance Procedure

102-E1        Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2        Equal Educational Opportunity - Continuous Notice of Nondiscrimination

102-E3        Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4        Equal Educational Opportunity - Discrimination Complaint Form

102-E5        Equal Educational Opportunity - Witness Disclosure Form

102-E6        Equal Educational Opportunity - Disposition of Complaint Form

603.03        Special Education

604.11        Appropriate Use of Online Learning Platforms

708            Care, Maintenance and Disposal of School District Records

712            Technology and Data Security

712R1        Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06        Use of Recording Devices on School Property

804.06R1    Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901            Public Examination of School District Records

 

 

Approved:  08/14/2017    Reviewed: 03/18/2024        Revised:   03/18/2024

 

 

506.01E6 LETTER TO PARENT REGARDING RECEIPT OF A SUBPOENA

LETTER TO PARENT REGARDING RECEIPT OF A SUBPOENA

Please see the attached document below.  

 

Cross Reference:

102              Equal Education Opportunity 

102-R1        Equal Educational Opportunity - Grievance Procedure

102-E1        Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2        Equal Educational Opportunity - Continuous Notice of Nondiscrimination

102-E3        Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4        Equal Educational Opportunity - Discrimination Complaint Form

102-E5        Equal Educational Opportunity - Witness Disclosure Form

102-E6        Equal Educational Opportunity - Disposition of Complaint Form

603.03        Special Education

604.11        Appropriate Use of Online Learning Platforms

708            Care, Maintenance and Disposal of School District Records

712            Technology and Data Security

712R1        Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06        Use of Recording Devices on School Property

804.06R1    Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901             Public Examination of School District Records

 

Approved:  08/14/2017    Reviewed:  03/18/2024        Revised:  03/18/2024

 

506.01E7 JUVENILE JUSTICE AGENCY INFORMATION

JUVENILE JUSTICE AGENCY INFORMATION SHARING AGREEMENT

Please see the attached document below.

 

Cross Reference:

102        Equal Education Opportunity 

102-R1    Equal Educational Opportunity - Grievance Procedure

102-E1    Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2    Equal Educational Opportunity - Continuous Notice of Nondiscrimination

102-E3    Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4    Equal Educational Opportunity - Discrimination Complaint Form

102-E5    Equal Educational Opportunity - Witness Disclosure Form

102-E6    Equal Educational Opportunity - Disposition of Complaint Form

604.11     Appropriate Use of Online Learning Platforms

712        Technology and Data Security

712R1    Technology and Data Security - Security Requirements of Third-Party Vendors Regulation    

804.06    Use of Recording Devices on School Property

804.06R1    Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901         Public Examination of School District Records

 

Approved:  08/14/2017    Reviewed: 03/18/2024        Revised:  03/18/2024

 

506.01E8 ANNUAL NOTICE

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records.  They are:

(1) The right to inspect and review the student's education records within 45 days of the day the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The principal or appropriate school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2)  The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student's privacy rights under FERPA.

Parents or eligible students who wish to ask the school district to amend a record should write to the school principal, clearly identifying the part of the record they want changed, and specify why it is inaccurate by utilizing form 506.01E3.

If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3)  The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board;. A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of of PII from education records, such as an attorney, auditor, medical consultant, or therapist, or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.  (Note:  FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.)

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

Family Policy Compliance Office, U.S. Department of Education, 

400 Maryland Ave., SW, Washington, DC, 20202-4605. 

NOTE:  If the board decides to eliminate name, address or telephone listing from their directory information, military recruiters and postsecondary institutions still have the right, under federal law, to access the three items.  If the board eliminates name, address or telephone listing, the district needs to give parents a second notice allowing them to withhold this information from military recruiters or postsecondary institutions.

Cross Reference:   

102        Equal Education Opportunity 

102-R1    Equal Educational Opportunity - Grievance Procedure

102-E1    Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2    Equal Educational Opportunity - Continuous Notice of Nondiscrimination

102-E3    Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4    Equal Educational Opportunity - Discrimination Complaint Form

102-E5    Equal Educational Opportunity - Witness Disclosure Form

102-E6    Equal Educational Opportunity - Disposition of Complaint Form

603.3      Special Education

604.11    Appropriate Use of Online Learning Platforms

708        Care, Maintenance and Disposal of School District Records

712        Technology and Data Security

712R1   Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06    Use of Recording Devices on School Property

804.06R1    Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901        Public Examination of School District Records

 

Approved: 09/01/2017       Reviewed:    03/18/2024                Revised:  03/18/2024  

 

506.01R1 USE OF STUDENT RECORDS REGULATION

Parents and eligible students will have a right to access a student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. The intent of this regulation is to establish procedures for granting requests from eligible students and parents to access a student’s education records.  

Education records mean those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. These may include, but are not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

A.   Access to Records

  1. Parents, eligible students, and other individuals authorized in accordance with law will have access to the student's education records during the regular business hours of the school district. Parents and eligible students will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. An eligible student or parent, upon written request to the board secretary, shall receive an explanation and interpretation of the education records. A student, eighteen years or older, has the right to determine who, outside the school system, has access to the records.  Parents of students who are 18 years or older but still dependents for income tax purposes may access the student's records without prior permission of the student.
  2. School officials having access to student records are defined as having a legitimate educational interest. A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.  

B.   Release of Information Outside the School – Information from education records may be disclosed to outside parties as outlined in board policy and           otherwise provided by law. 

C.   Procedures for Requesting a Record Amendment 

  1.  If the eligible student, parent, or legal guardian believe the information in the education records is inaccurate, misleading, or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education student records.  
  2. The school district will decide whether to amend the education student records within a reasonable time after receipt of the request.
  3. If the school district determines an amendment is made to the education student record, the school district will make the amendment and inform the parents or the eligible student of the decision in writing.
  4. If the school district determines that amendment of the student's education record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district. The hearing officer may be an employee of the school district, so long as the employee does not have a direct interest in the outcome of the hearing.
  5. Upon parental request, the school district will hold a hearing regarding the content of a student’s education records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.
  6. The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request. The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.
  7. The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues. The parent or eligible student may be represented by an individual at their choice at their own expense.
  8. The hearing officer will render a written decision within a reasonable period after the hearing.  The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.
  9. The parents may appeal the hearing officer’s decision to the superintendent within 5 days if the superintendent does not have a direct interest in the outcome of the hearing.
  10. The parents may appeal the superintendent’s decision or the hearing officer’s decision if the superintendent was unable to hear the appeal, to the board within 5 days.  It is within the discretion of the board to hear the appeal.
  11. If the parents' and the eligible student's request to amend the education student record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the education student record commenting on the school district's decision or setting forth the reasoning for disagreeing with the school district. Additions to the student's education records will become a part of the education student record and be maintained like other education student records. If the school district discloses the education student records, the explanation by the parents will also be disclosed or the eligible student of the decision in writing.

 

Cross Reference:

102        Equal Educational Opportunity

102-R1    Equal Educational Opportunity - Grievance Procedure

102-E1        Equal Educational Opportunity - Annual Notice of Nondiscrimination

102-E2        Equal Educational Opportunity - Continuous Annual Notice of Nondiscrimination

102-E3        Equal Educational Opportunity - Notice of Section 504 Student and Parental Rights

102-E4        Equal Educational Opportunity - Discrimination Complaint Form

102-E5        Equal Educational Opportunity - Witness Complaint Form

102-E6        Equal Educational Opportunity - Disposition of Complaint Form

603.03        Special Education

604.11         Appropriate Use of Online Learning Platforms

708             Care, Maintenance and Disposal of School District Records

712             Technology and Data Security

712-R1       Technology and Data Security - Security Requirements of Third-Party Vendors Regulation

804.06       Use of Recording Devices on School Property

804.06R1   Use of Recording Devices on School Property - Use of District Owned Recording Devices Regulation

901            Public Examination of School District Records

Approved: 09/01/2017          Reviewed:      03/18/2024          Revised:  03/18/2024

 

506.02 STUDENT DIRECTORY INFORMATION

Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information."  The district has designated the following as “directory information”:

  • Student’s name

  • Address 

  • Telephone listing 

  • Electronic mail address

  • Photograph

  • Date and place of birth

  •  Major field of study

  • Dates of attendance 

  • Grade level 

  • Participation in officially recognized activities and sports

  • Weight and height of members of athletic teams

  • Degrees, honors, and awards received

  • The most recent educational agency or institution attended

  • Student ID number  

Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.  

Prior to developing a student directory or to giving general information to the public, parents (including parents of students open enrolled out of the school district and parents of children homeschooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

NOTE:  This is a mandatory policy.  A school district may limit what it considers to be directory information.  If the school district limits the information, it must also make those changes in the school district's annual notice.  

Legal Reference:    

20 U.S.C. § 1232g.

34 C.F.R. Pt. 99.

Iowa Code § 22; 622.10.

281 I.A.C. 12.3(4); 41.

                

Cross Reference:    

901        Public Examination of School District Records

902.4     Live Broadcast or videotaping 

 

Approved:   2/10/1997         Reviewed:  03/18/2024               Revised:  03/18/2024

 

506.02R1 USE OF DIRECTORY INFORMATION

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Tipton Community School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Tipton Community School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the Tipton Community School District to include this type of information from your child’s education records in certain school publications.  Examples include: 

  • A playbill, showing your student’s role in a drama production;

  • The annual yearbook;

  • Honor roll or other recognition lists;

  • Graduation programs; and,

  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.   

If you do not want the Tipton Community School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by the Monday prior to the first day of school, of this school year.  Tipton Community School District has designated the following information as directory information:  

  • Student’s name

  • Address 

  • Telephone listing 

  • Electronic mail address

  • Photograph

  • Date and place of birth

  • Major field of study

  • Dates of attendance 

  • Grade level 

  • Participation in officially recognized activities and sports

  • Weight and height of members of athletic teams

  • Degrees, honors, and awards received

  • The most recent educational agency or institution attended

  • Student ID number

 

Cross Reference:

    901        Public Examination of School District Records

    902.04    Live Broadcast or Recording

 

Approved:  02/10/1997         Reviewed:  03/18/2024         Revised:   03/18/2024 

 

506.2E1 AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION

The Tipton Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).  A copy of the school district's policy is available for review on the district's website.

This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.

The school district has designated the following information as directory information:  

  • Student’s name

  • Address 

  • Telephone listing 

  • Electronic mail address

  • Photograph

  • Date and place of birth

  • Major field of study

  • Dates of attendance 

  • Grade level 

  • Participation in officially recognized activities and sports

  • Weight and height of members of athletic teams

  • Degrees, honors, and awards received

  • The most recent educational agency or institution attendance

  • Student ID number

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than the Monday prior to the first day of school, of this school year.  If you desire to make such a refusal, please complete and return the slip attached to this notice. 

If you have no objection to the use of student information, you do not need to take any action. 

NOTE: If the board decides to eliminate name, address or telephone listing from their directory information, military recruiters and postsecondary institutions still have the right, under federal law, to access the three items. If the board eliminates name, address or telephone listing, the district needs to give parents a second notice allowing them to withhold this information from military recruiters or postsecondary institutions.  

AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION.                                                                                                                                   RETURN THIS FORM:

Tipton Community School District Parental Directions to Withhold Student/Directory Information for Education Purposes, for 2024-2025 school year.

Student Name: _____________________________  Date of Birth:  _________

School:  __________________________________  Grade:  __________________

 

___________________________________________             ____________________    

(Signature of Parent/Legal Guardian/Custodian of Child)          (Date)

This form must be returned to your child’s school no later than the Monday prior to the first day of school.  Additional forms are available at your child’s school.

 

 

Cross Reference:

    901            Public Examination of School District Records

    902.04       Live Broadcast or Recording

 

Approved:  02/10/1997         Reviewed: 03/18/2024         Revised:  03/18/2024

 

506.03 STUDENT PHOTOGRAPHS

The board will permit student "portrait" photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student "portraits."  In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding student photographs.

 

Legal Reference:               

Iowa Code § 279.8.

 

 

Approved:  2/10/1997               Reviewed: 03/18/2024             Revised:  03/18/2024

 

 

506.04 STUDENT LIBRARY CIRCULATION RECORDS

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student's parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.  Appropriate authorities in a health or safety emergency may access the student's library circulation records without the approval or the notification of the student's parents.  Parents may not access records, without the student's permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It is the school teacher-librarian's responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records.  Students' library circulation records may be accessed during the regular business hours of the school district.  If copies of documents are requested, a fee for such copying may be charged.

It is the responsibility of the superintendent, in conjunction with the teacher or  teacher-librarian, to develop administrative regulations regarding this policy.  

Legal Reference:               

20 U.S.C. § 1232g.

34 C.F.R. Pt. 99.

Iowa Code §§ 22.

281 I.A.C. 12.3(4).

 

Cross Reference:                                            

506  Student Records

Approved:  2/10/1997             Reviewed: 03/18/2024          Revised: 03/18/2024

 

 

507 STUDENT HEALTH AND WELL-BEING

507.01 STUDENT HEALTH AND IMMUNIZATION CERTIFICATES

Students desiring to participate in athletic activities or enrolling in pre-k or kindergarten  in the school district will have a physical examination by a licensed healthcare provider and provide proof of such an examination to the school district.  A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the physician is on file at the attendance center.  Each student will submit an up-to-date certificate of health upon the request of the superintendent.   Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, hepatitis B, varicella, and other immunizations required by law.  The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so.  Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission.  Upon recommendation  of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission.  The district may conduct TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law.  The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy. 

NOTE:  Physical examinations are not required by law but are strongly recommended.  Immunizations and the certificate of immunization are legal requirements.

Legal Reference:               

Iowa Code §§ 139.9; 280.13.

281 I.A.C. 33.5.

641 I.A.C. 7.

 

Cross Reference:              

402.02      Child Abuse Reporting

501.04    Entrance - Admissions

501.16    Homeless Children and Youth

604.01    Private Instruction

604.08    Foreign Students

Approved:  2/10/1997           Reviewed:  03/18/2024        Revised: 03/18/2024

 

507.02 ADMINISTRATION OF MEDICATION TO STUDENTS

The board is committed to the inclusion of all students in the education program and recognizes that some students may need prescription and nonprescription medication to participate in their educational program.

Medication shall be administered when the student's parent or guardian (hereafter "parent") provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or in the manufacturer's container.  Administration of medication may also occur consistent with board policy 507.4R1 - Stock Epinephrine Auto-Injector Supply.

When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by the licensed health personnel working under the auspice of the school with collaboration the parent or guardian, individual’s health care provider or education pursuant to 050.14.2(256). Students who have demonstrated competence in administering their own medications may self-administer their medication. A written statement by the student's parent shall be on file requesting co-administration of medication, when competence has been demonstrated.    By law, students with asthma, or other airway constricting diseases, respiratory distress or students at risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon approval of their parents and prescribing licensed health care professional physician regardless of competency.

Persons administering medication shall include authorized practitioners, such as the licensed registered nurses, physician, and persons to whom authorized practitioners have delegated the administration of medication (who have successfully completed a medication administration course conducted by a registered nurse or pharmacist that is provided by the department of education).  The medication administration course is completed every five years with an annual procedural skills check completed with a registered nurse or a pharmacist.  A record of course completion shall be maintained by the school.

A written medication administration record shall be on file including:

  • date;
  • student’s name;
  • prescriber or person authorizing administration;
  • medication;
  • medication dosage;
  • administration time;
  • administration method;
  • signature and title of the person administering medication; and
  • any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented.  The development of  emergency protocols for medication-related  reactions is required.   Medication information shall be confidential information as provided by law.

Disposal of unused, discontinued/recalled or expired abandoned medication shall be in compliance with federal and state law.  Prior to disposal school personnel shall make a reasonable attempt to return medication by providing written notification that expired, discontinued, or unused medications need to be picked up.  If medication is not picked up by the date specified disposal shall be in accordance with the disposal procedures for the specific category of medication.

NOTE: School districts may stock over-the-counter, nonprescription medications that are not for life-threatening incidents. The policy for medication administration covers prescription and nonprescription medication. 

Legal Reference:        

     Disposing on Behalf of Ultimate Users, 79 Fed. Reg. 53520, 53546 (Sept. 9, 2014)     

     Iowa Code §§124.101(1), 147.107, 152.1, 155A.4(2); 280.16,  280.23.                                                                                                                 

     281 IAC §14.1,2

 

Cross Reference:       

     507.4R1  Stock Epinephrine Auto-Injector Supply

     603.3 Special Education

     607.2  Student Health Services

     607.2-R1  Student Health Services - Regulation  

 

Approved:  2/10/1997               Reviewed:  08/14/2023         Revised:  08/14/2023

 

507.02E1 TIPTON COMMUNITY SCHOOL DISTRICT AUTHORIZATION-ASTHMA, AIRWAY CONSTRICTING, OR RESPIRATORY DISTRESS MEDICATION SELF-ADMINISTRATION CONSENT FORM

Student's Full Name:__________________________________________________                   Date of Birth:_________________________               

School:____________________________________________________________                     Date:  _____________________

 

In accordance with applicable laws, students with asthma, airway constricting diseases, respiratory distress or student at risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written approval of the student’s parents and prescribing licensed health care professional regardless of competency.  The following must occur for a student to self-administer asthma medication, bronchodilator canisters or pacers, other airway constrict disease medication or to self-administer an epinephrine auto-injector:

  • Parent/guardian provides signed, dated authorization for student medication self-administration.

  • Parent/guardian provides a written statement from the student’s licensed health care professional (A person licensed under chapter 148 to practice medicine and surgery or osteopathic medicine and surgery, an advanced registered nurse practitioner licensed under chapter 152 or 152E and registered with the board of nursing, or a physician assistant licensed to practice under the supervision of a physician as authorized in Chapters 147 or 148C) containing the following:,

  • Name and purpose of the medication,

  • prescribed dosage, and

  • times or special circumstances under which the prescribed medication is to be administered.

  • The medication is in the original, labeled container as dispensed or the manufacturer's labeled container containing the student name, name of the medication, directions for use, and date.

  • Authorization shall be renewed annually.  In addition if any changes occur in the medication, dosage or time of administration, the parent is to notify school officials immediately. The authorization shall be reviewed as soon as practical.

Provided the above requirements are fulfilled, the school shall permit the self administration of the prescribed medication by a student while in school, at school-sponsored activities, under the supervision of school personnel, and before or after normal school activities, such as while in before- school or after-school care on school-operated property. If the student abuses the self-administration policy, the ability to self-administer may be withdrawn by the school or discipline may be imposed, after notification is provided to the student’s parent.

Pursuant to state law, the school district or/and its employees are to incur no liability, except for gross negligence, as a result of any injury arising from self-administration of medication or use of an epinephrine auto-injector by the student. The parent or guardian of the student shall sign a statement acknowledging that the school district or nonpublic school is to incur no liability, except for gross negligence, as a result of self-administration of medication or an epinephrine auto-injector by the student as provided by law.

 

 

 

 

 

 

 

 

 

 

 

AUTHORIZATION-ASTHMA, AIRWAY CONSTRICTING, OR RESPIRATORY

DISTRESS MEDICATION SELF-ADMINISTRATION CONSENT FORM

______________         __________     _____________________    _________                                                     

Medication                   Dosage             Route                                     Time 

 

______________________________________________________________________                                           

Purpose of Medication & Administration /Instructions

 

__________________________________    _________/__________/___________                                                   

Special Circumstances                                   Discontinue/Re-Evaluate/ Follow-up date

 

________________________________       _____/_____/_____                                                                           

Prescriber’s Signature                                    Date

 

_________________________________     ______________________________                                               

Prescriber’s Address                                     Emergency Phone

  • I request the above named student possess and self-administer asthma medication, bronchodilators canisters or spacer or other airway constricting disease medication(s) and/or an epinephrine auto injector at school and in school activities according to the authorization and instructions.

  • I understand the school district and its employees acting reasonably and in good faith shall incur no liability for any improper use of medication or an epinephrine auto-injector or for supervising, monitoring, or interfering with a student's self-administration of medication or use of an epinephrine auto injector.  I acknowledge that the school district is to incur no liability, except for gross negligence, as a result of self-administration of medication or use of epinephrine auto-injector by the student.

  • I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions change.

  • I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.

  • I agree the information is shared with school personnel in accordance with the Family Education Rights and Privacy Act (FERPA) and any other applicable laws.

  • I agree to provide the school with back-up medication approved in this form.

  • (Student maintains self-administration record.) 

Parent/Guardian Signature:____________________________   Date: _____/____/___  (agreed to above statement)

Parent/Guardian Address:_____________________________________________                                                   

Home/Cell Phone:______________________Business Phone:____________________ Self-Administration Authorization Additional Information:

 

 

Cross Reference:

     603.3    Special Education

     607.2    Student Health Services

     607.2R1  Student Health Services - Regulation

 

Approved: 2/10/1997                Reviewed:  08/14/2023                   Revised: 08/14/2023

 

507.02E2 Tipton Community School District Parental Authorization and Release Form for the Administration of Medication to Students

TIPTON COMMUNITY SCHOOL DISTRICT PARENTAL AUTHORIZATION AND 

RELEASE FORM FOR THE ADMINISTRATION OF MEDICATION TO STUDENTS

Student's Full Name: _____________________     Date of Birth: _________________                 

School: ___________________________________________________________

School medications and health services are administered following these guidelines:

  • Parent has provided a signed, dated authorization to administer prescription medication and/or provide the health service.  Electronic signatures meet the requirement of written signatures.

  • The prescribed medication is in the original, labeled container as dispensed. 

  • The prescription medication label contains the student’s name, name of the medication, the medication dosage, time(s) to administer, route to administer and date.

  • Authorization is renewed annually and as soon as practical when the parent notifies the school that changes are necessary.

 

___________________        _______        _______    ____________

Prescribed Medication          Dosage           Route         Time at School

 

Special Health Services and instructions, if indicted:

____________________________________________________________________________

____________________________________________________________________________ 

Administration instructions

 

____________________________________________________________________________

____________________________________________________________________________  

Special Directives, Signs to Observe and Side Effects

 

_____/_____/_____ 

Discontinue/Re-Evaluate/Follow-up Date

 

 

__________________________                _____/_____/_____ 

Prescriber’s Signature                                     Date

And credentials (when indicated for health service delivery)

 

 

______________________________                ____________ 

Parent's/Guardian Signature                                 Date

 

 

______________________________                ____________

Parent/Guardian address                                    Home/Cell Phone

 

 

______________________________                _____________

Additional Information                                          Business Phone

 

Cross References:

    603.3        Special Education

    607.2        Student Health Services

    607.2R1    Student Health Services - Regulation

 

Approve:  2/10/1997        Reviewed: 08/14/2023        Revised:  08/14/2023

 

 

507.02E3 ADMINISTRATION OF MEDICATION TO STUDENTS - PARENTAL AUTHORIZATION

Code No. 507.2E3 

TIPTON COMMUNITY SCHOOL DISTRICT

PARENTAL AUTHORIZATION AND RELEASE FORM FOR INDEPENDENT 

SELF CARRY AND ADMINISTRATION OF PRESCRIBED MEDICATION OR

INDEPENDENT DELIVERY OF HEALTH SERVICES BY THE STUDENT 

 

_________________________________            ___/___/___ _________________ ___/___/___

Student's Name (Last), (First), (Middle)                Birthday         School                          Date 

 

I request the above-named student (Parent/Guardian initial all that apply)

 

 ______ Carry and complete co-administration of prescribed medication, when competency has been demonstrated to licensed health personnel working under the auspices of the school. In accordance with applicable laws, students with asthma, airway constricting diseases, respiratory distress or students at risk of anaphylaxis who use epinephrine auto-injectors may self-administer their medication upon the written approval of the student’s parents and prescribing licensed health care professional regardless of competency. The information provided by the parent for medication administration is confidential as provided by the Family Education Rights and Privacy Act (FERPA) and any other applicable laws. I agree to provide safe delivery of the medication to and from school and to pick up remaining medication at the end of the school year or when medication is expired. If the students abuses the self-administration policy, the ability to self-administer may be withdrawn by the school or discipline may be imposed, after notification is provided to the student’s parent. 

 

____________________________________________________________________________Prescribed Medication                Dosage                   Route                    Time at School 

 

______ Co-administer, participate in planning, management and implementation of special health services at school and school activities after demonstration of proficiency to licensed health personnel working under the auspices of the school. The information provided by the parent for health service delivery is confidential as provided by the Family Education Rights and Privacy Act (FERPA) and any other applicable laws. I agree to coordinate and work with school personnel and the prescriber (if indicated) when questions arise. I agree to provide safe delivery of the student’s equipment necessary for health service delivery to and from school and to pick up remaining equipment at the end of the school year. 

 

Special Health Services Delivery: 

 

___________________________________________________________________________

 

___________________________________________________________________________

 

Procedures for abandoned medication disposal shall be in accordance with applicable laws. 

 

____________________________                  ___________________

Prescriber’s Signature                                       Date 

and credentials (when indicated for health service delivery) 

 

 ____________________________                  ___________________ 

Parent/Guardian Signature                                Date

 

__________________________                       _____________________

Parent/Guardian address                                   Home phone

 

Cross Reference:

    603.3      Special Education

    607.2    Student Health Services

    607.2R1  Student Health Services - Regulation

 

Approved: 08/14/2023         Reviewed:  _____________   Revised:  _______________

 

507.02E4 PARENTAL AUTHORIZATION AND RELEASE FORM FOR THE ADINISTRATION OF VOLUNTARY SCHOOL STOCK OF OVER-THE-COUNTER MEDICATION TO STUDENTS

Code No. 507.2E4

Page 1 of 2

TIPTON COMMUNITY SCHOOL DISTRICT

PARENTAL AUTHORIZATION AND RELEASE FORM FOR THE ADMINISTRATION

OF VOLUNTARY SCHOOL STOCK OF OVER-THE-COUNTER MEDICATION TO STUDENTS

 

___________________________       ___/___/___   _________________  ___/___/___

Student's Name (Last), (First), (Middle) Birthday         School                         Date

 

The district supplies the following nonprescription, over-the-counter medications that are listed below. Generic brands may be substituted, (select all that apply):

  • Acetaminophen administered per manufacturer label

  • Throat Lozenges administered per manufacturer label

  • Other: ____________________ administered per manufacturer label (Please Specify)

  • Other: ____________________ administered per manufacturer label (Please Specify)

  • Other:____________________ administered per manufacturer label (Please Specify)

  • Other:____________________ administered per manufacturer label (Please Specify)

 

Voluntary school stock of nonprescription, over-the-counter medications are

administered following these guidelines:

  • Parent has provided a signed, dated annual authorization to administer of the

nonprescription, over-the-counter medication(s) listed according to the manufacturer instructions. Electronic signature meets the requirement of written signature.

  • The nonprescription, over-the-counter medication is in the original, labeled container and dispensed per the manufacturing label.

  • All other nonprescription, over-the-counter medication not listed will require a written parent authorization and supply for the over-the counter medication.

  • Supplements are not nonprescription, over-the-counter medications approved by the Federal Drug Administration and are NOT applicable.

  • Nonprescription, over-the-counter medications approved by the Federal Drug

Administration that require emergency medical service (EMS) notification after

administration are NOT applicable.

  • Persons administering nonprescription, over-the-counter medication include licensed health personnel working under the auspices of the school and individuals, whom licensed health personnel have delegated the administration of medication with valid certification who have successfully completed a medication administration course approved by the department and annual medication administration procedural skills check.

 

O Districts stocking the administration of a voluntary stock of nonprescription, over-the-counter medications, collaborate with licensed health personnel to develop and adopt a protocol shared with the parent to define at a minimum:

  • when to contact the parent when a nonprescription medication, over the counter medication is administered
  • documentation of the administration of the nonprescription, over-the-counter medication and parent contact;
  • a limit to the administration of a school’s stock nonprescription, over-the-counter medications that would require a prescriber signature for further administration of a school’s nonprescription, over-the-counter medications for the remaining school year;
  • the development of an individual health plan for ongoing medication administration or health service delivery at school.

 

I request that the above-named student receive the voluntary stock nonprescription, over-the-counter medications supplied by the school in accordance with the district guidelines and protocol.

 

 

__________________________________________ _________________________

Parent Signature                                                           Date

 

 

__________________________________________ _________________________

Parent/Guardian Address                                              Home Phone

 

 

 

Approved:  08/14/2023               Reviewed:  ______________                 Revised:  ____________

507.03 COMMUNICABLE DISEASES - STUDENTS

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees.  The term "communicable disease" shall mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

Prevention and control of communicable diseases  is included in the school district's bloodborne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan is reviewed annually by the superintendent and school nurse.

The health risk to immunosuppressed  students is determined by their personal physician.  The health risk to others in the school district environment from the presence of a student with a communicable disease  is determined on a case-by-case basis by the student's personal physician, a physician chosen by the school district or public health officials.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with students with a communicable disease. 

For more information on communicable disease charts, and reporting forms, go to the Iowa Department of Public Health Web site: https://idph.iowa.gov/CADE/reportable-diseases

 

Legal Reference:              

School Board of Nassau County v. Arline, 480 U.S. 273 (1987).

29 U.S.C. §§ 701 et seq.

45 C.F.R. Pt. 84.3. 

Iowa Code ch. 139A.8.

641 I.A.C. 1.2-.5, 7.

 

Cross Reference:              

403.3         Communicable Diseases - Employees

403.03R1    Communicable Diseases - Employees - Regulation

403.03E1    Communicable Diseases - Employees - Hepatitis B Vaccnine Information and Record

 

Approved:  2/10/1997           Reviewed:  03/18/2024                 Revised:  03/18/2024

 

507.04 STUDENT ILLNESS OR INJURY AT SCHOOL

When a student becomes ill or is injured at school, the school district shall attempt to notify the student's parents as soon as possible.

The school district, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible.  An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.

It is the responsibility of the principal or designee to file an accident report with the superintendent within twenty-four hours after the student is injured.

Annually, parents are required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child.  The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

The superintendent is responsible, in conjunction with the school nurse, to develop rules and regulations governing the procedure in the event a student should become ill or be injured at school.

 

Legal Reference:                         

Iowa Code § 613.17.

 

Approved  2/10/1997             Reviewed  03/18/2024                Revised:  03/18/2024

 

507.04R1. STOCK EPINEPHRINE AUTO-INJECTOR SUPPLY

The Tipton Community School District seeks to provide a safe environment for students, staff, and visitors who are at risk of potentially life-threatening incidents that include severe allergic reactions and respiratory distress. Therefore, it is the policy of the district to annually obtain a prescription for epinephrine auto-injectors from a licensed healthcare professional, in the name of the school district, for administration by a school nurse or personnel trained and authorized to administer to a student or individual who may be experiencing an anaphylactic reaction. 

Procurement and maintenance of supply: The district shall stock a minimum of the following for each attendance center:  

  • Two child doses and two adult doses epinephrine auto-injector 

The supply of such medication shall be maintained in a secure, dark, temperature-controlled location in each school building. 

The school nurse shall routinely check stock of medication and document in a log monthly:  

  • The expiration date 

The employee shall be responsible for ensuring the district replaces, as soon as reasonably possible, any logged epinephrine auto-injector that is used, close to expiration, or discolored or has particles visible in the liquid. 

Training: A school nurse or personnel trained and authorized may provide or administer any of the medication listed in this policy from a school supply to a student or individual if the authorized personnel or school nurse reasonably and in good faith believes the student or individual is having an anaphylactic reaction. Training to obtain a signed certificate to become personnel authorized to administer an epinephrine auto-injector shall consist of the requirements established by law. 

Authorized personnel will be required to provide a procedural skills demonstration to the school nurse demonstrating competency in the administration of stock epinephrine autoinjectors if the following occur:  

  • Failure to administer an epinephrine auto to a student or individual by proper route, failure to administer the correct dosage, or failure to administer an epinephrine auto injector according to generally accepted standards of practice (“medication error”); or  

  • Accidental injection of an epinephrine auto-injector into a digit of the authorized personnel administering the medication (“medication incident”). 

Reporting: The district will contact emergency medical services (911) immediately after a stock epinephrine auto-injector is administered to a student or individual. The school nurse or authorized personnel will remain with the student or individual until emergency medical services arrive. 

Within 48 hours, the district will report to the Iowa Department of Education:  

  • Each medication incident with the administration of stock epinephrine  

  • Each medication error with the administration of stock epinephrine; or  

  • The administration of a stock epinephrine auto-injector 

As provided by law, the district, board, authorized personnel or school nurse, and the prescriber shall not be liable for any injury arising from the provision, administration, failure to administer, or assistance in the administration of an epinephrine auto-injector provided they acted reasonably and in good faith. 

The superintendent may develop an administrative process to implement this policy. 

 

Legal Reference:     Iowa Code §§ 135.185; 190; 279.8. 

                                 281 I.A.C. 14.3. 

 

Cross References:

    507.2.    Administration of Medication to Students

    507.2E1    Tipton Community School District Authorization Asthma or Airway Constricting Medication Self-Administration Consent Form(s)

    507.2E2    Tipton Community School District Parental Authorization and Release Form for the Administration of Prescription Medication To Students

 

Approved:  9/12/2022                                 Reviewed:  _____________                             Revised:  ___________

 

507.05 EMERGENCY PLANS AND DRILLS

Students will be informed of the action to take in an emergency.  Emergency drills for fire, weather, and other disasters shall be conducted each school year.  Fire and tornado drills are each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures.  The plan will be communicated to and reviewed with employees.  Employees will participate in emergency drills.  Licensed employees are responsible for instructing the proper techniques to be followed in the drill.

 NOTE:  The last sentence of the first paragraph is a legal requirement.

 

Legal Reference:               

     Iowa Code § 100.31

 

Cross Reference:              

     711.7  School Bus Safety Instruction

      

Approved:  2/10/1997         Reviewed:  03/18/2024       Revised:  03/18/2024

 

507.07 CUSTODY AND PARENTAL RIGHTS

Disagreements between family members are not the responsibility of the school district.  The school district will not take the "side" of one family member over another in a disagreement about custody or parental rights.  Court orders that have been issued are followed by the school district.  It is the responsibility of the person requesting an action by the school district to inform and provide the school district the court order allowing such action.

This policy does not prohibit an employee from listening to a student's problems and concerns.

It is the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights. 

 

Legal Reference:               

Iowa Code §§ 232.67, .70, .73, .75; 235A; 279.8; 710.6.

441 I.A.C. 9.2; 155; 175.

 

 

 

Approved:  2/10/1997             Reviewed:  03/18/2024           Revised:  03/18/2024 

 

507.08 STUDENT SPECIAL HEALTH SERVICES

The board recognizes that some special education students need special health services during the school day.  These students will receive special health services in conjunction with their individualized health plan.

The superintendent, in conjunction with licensed health personnel, will establish administrative regulations for the implementation of this policy.

 

Legal Reference:          

Board of Education v. Rowley, 458 U.S. 176 (1982).

          Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982).  

Southeast Warren Comm. School District v. Dept. of Public Instruction, 285    

N.W.2d 173 (Iowa 1979).

          20 U.S.C. §§ 1400 et seq.

         34 C.F.R. Pt. 300 et seq.

          Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8.

          281 I.A.C. 14.2

Cross Reference:

603.3  Special Education

711.01    Student School Transportation Eligibility

Approved:  2/10/1997           Reviewed:  03/18/2024                    Revised: 03/18/2024

 

507.09 WELLNESS

The Tipton Community Board of Education is committed to the optimal development of every student. The board believes for students to have the opportunity to achieve personal, academic, developmental, and social success, there needs to be a positive, safe, and health-promoting learning environment at every level, in every setting.    

The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition and regular physical activity. In accordance with law and this belief, the board commits to the following: 

 

The school district will identify at least one goal in each of the following areas: 

  • Nutrition Education and Promotion:  Schools will provide nutrition education and engage in nutrition promotion that helps students develop lifelong healthy eating behaviors.
  • Physical Activity: Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meet the Iowa Healthy Kids Act.
  • Other School Based Activities that Promote Wellness: As appropriate, schools will support students, staff, and parents’ efforts to maintain a healthy lifestyle.  

 

The following nutritional guidelines for food available on school campuses will be adhered to

  • Meals served through the National School Lunch and School Breakfast Program will be appealing and meet, at a minimum, nutrition requirements established by state and federal law;
  • Schools providing access to healthy foods outside the reimbursable meal programs before school, during school and thirty minutes after school shall meet the United States Department of Agriculture (“USDA”) Smart Snacks in Schools nutrition standards, at a minimum.  This includes such items as those sold through a la carte lines, vending machines, student run stores, and fundraising activities; 
  • Snacks provided to students during the school day without charge (e.g., class parties) will meet standards set by the district in accordance with law. The district will provide parents a list of foods and beverages that meet nutrition standards for classroom snacks and celebrations; and
  • Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks in school nutrition standards on campus during the school day. 

 

The superintendent or superintendent’s designee shall implement and ensure compliance with the policy by:

  • Reviewing the policy at least every three years and recommending updates as appropriate for board approval;
  • Implementing a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy; 
  • Making the policy and updated assessment of the implementation available to the public (e.g., posting on the website, newsletters, etc). This information shall include the extent to which the schools are in compliance with policy and a description of the progress being made in attaining the goals of the policy; and
  • Developing administrative regulations, which shall include specific wellness goals and indicators for measurement of progress consistent with law and district policy.  Code No. 507.9

 

 

Legal Reference:      

    42 U.S.C. §§ 1751 et seq. 

     42 U.S.C. §§ 1771 et seq.  

     Iowa Code §§ 256.7(29); 256.11(6).

     281 I.A.C. 12.5; 58.11.

 

Cross Reference:    

     504.5    Student Fund Raising

     504.6    Student Activity Program

      710     School Food Services

 

Approved:  1/9/2018                                                  Reviewed:     5/10/2021                                   Revised:

507.9R1 WELLNESS REGULATION

To implement the Wellness Policy, the following district specific goals have been established: 

Goal 1 – Nutrition Education and Promotion:  Schools will provide nutrition education and engage in nutrition promotion that help students develop lifelong healthy eating behaviors. The goal(s) for addressing nutrition education and nutrition promotion include the following:

  • Provide students with the knowledge and skills necessary to promote and protect their health
  • Include enjoyable, developmentally-appropriate, culturally-relevant, and participatory activities, such as cooking demonstrations or lessons, promotions, taste-testing, farm visits, and school gardens
  • Promote fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, and healthy foods
  • Emphasize caloric balance between food intake and energy expenditure (promotes physical activity/exercise)
  • Link with school meal programs, cafeteria nutrition promotion activities, school gardens, Farm to School programs, other school foods, and nutrition-related community services
  • Implement evidence-based healthy food promotion techniques through the school meal programs using Smarter Lunchroom techniques

Goal 2 – Physical Activity: Schools will provide students and staff with age and grade appropriate opportunities to engage in physical activity that meet federal and state guidelines, including the Iowa Healthy Kids Act. The goal(s) for addressing physical activity include the following:

  • Develop a comprehensive, school-based physical activity program (CSPAP), that includes the following components: 
    • Physical education, recess
    • Classroom-based physical activity
    • Walk to school 
    • Out of school time activities
  • Promote the benefits of a physically active lifestyle and help students develop skills to engage in lifelong healthy habits
  • Engage students in moderate to vigorous activity during at least 50 percent of physical education class time
  • Encourage classroom teachers to provide short physical activity breaks (3-5 minutes), as appropriate
  • Encourage teachers to incorporate movement and kinesthetic learning approaches into core subject instructions when possible
  • Offer classroom health education that complements physical education by reinforcing the knowledge and self-management skills needed to maintain a physically active lifestyle
  • Ensure physical activity is not used for or withheld as a punishment
  • Afford elementary students with recess according to the following: 
    • At least 20 minutes a day
    • Outdoors as weather and time permits. 
    • Encourages moderate to vigorous physical activity.
  • Scheduled to avoid extended periods of inactivity (i.e., periods of two or more hours).

Goal 3 – Other School-Based Activities that Promote Student Wellness: Schools will support student, staff, and parents’ efforts to maintain a healthy lifestyle, as appropriate. The goal(s) for addressing other school-based activities that promote student wellness include the following:

  • Provide parents a list of foods and beverages that meet  nutrition standards for classroom snacks and celebrations.
  • Provide school staff a list of alternative ways to reward children. Foods and beverages will not be used as a reward, or withheld as punishment.
  • Develop a plan to promote staff health and wellness.
  • Engage students and parents, through taste-tests of new school meal items and surveys to identify new, healthful, and appealing food choices.
  • Share information about the nutritional content of meals with parents and students.
  • Support the consumption of breakfast at school by implementing alternative breakfast options to the extent possible (e.g., grab n’ go, breakfast in the classroom, breakfast after 1st period, etc.).
  • Permit students to bring and carry water bottles filled with water throughout the day.
  • Make drinking water available where school meals are served during mealtimes.
  • Encourage fundraising efforts held outside school hours to sell only non-food items, promote physical activity, or include foods and beverages that meet or exceed the Smart Snacks nutrition standards.
  • Strive to provide students with at least 10 minutes to eat after sitting down for breakfast and 20 minutes after sitting down for lunch.

Public Involvement: There is a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy.

  • The district has a local wellness policy committee to advise the district on the development, implementation, and improvement of the school wellness policy. 
  • The superintendent or superintendent’s designee invites suggestions or comments concerning the development, implementation, and improvement of the school wellness policy. As such, interested persons are encouraged to contact the superintendent or superintendent’s designee.

 

 

Approved:  1/9/2018                                               Reviewed:    5/10/2021                                         Revised:

 

508 MISCELLANEOUS STUDENT-RELATED MATTERS

508.01 CLASS OR STUDENT GROUP GIFTS

The board welcomes gifts to the school district from a class or student group.  While class gifts to the school district do not require the approval of the superintendent, the board encourages students to consult with the superintendent or other licensed employees prior to selecting a gift for the school district. 

 

Legal Reference:               

     Iowa Code §§ 68B; 722.1, .2.

 

Cross Reference:                                            

704.04  Gifts - Grants - Bequests

704.06  Online Fundraising Campaigns/Crowdfunding

 

Approved:  2/10/1997                        Reviewed:  03/18/2024           Revised: 03/18/2024

508.02 OPEN NIGHT

In keeping with good community relations, student school activities will not be scheduled on Wednesday* night beyond 6:00 p.m. whenever possible.  It is the responsibility of the principal to oversee the scheduling of school activities for compliance with this policy.  This will be in effect from September 1 through May 1 of each school year.

 

Legal Reference:               

     Iowa Code § 279.8.

 

Cross Reference:              

     900  Principles and Objectives for Community Relations

 

Approved:  02/10/1997                        Reviewed: 03/18/2024                     Revised:       07/10/2023