414 CLASSIFIED EMPLOYEE VACATIONS AND LEAVES OF ABSENCE

414.1 CLASSIFIED EMPLOYEE VACATIONS - HOLIDAYS - PERSONAL LEAVE

The board shall determine the amount of vacation, holidays and personal leave that will be allowed on an annual basis for classified employees.

 

All employees who are at least half time employees and have contractual work days of 180 days or more shall be entitled to the following holidays: Labor Day, Thanksgiving Day, Christmas, New Year's Day. All employees who are at least half time employees and have contractual work days of 210 days or more shall be entitled to the above holidays and Memorial Day:

 

Employees under a twelve month contract shall be entitled to the above holidays, Memorial Day, Fourth of July,  Christmas Eve and New Year's Eve.

 

Twelve (12) month employees, employed at least six-months, shall be allowed paid vacation as follows:

Years of Service (as of July 1)  Weeks Accumulated
  *
1 to 9    2
10 to 19   3
20 +   4

* In addition to the reference, full-time (12 months/year) classified personnel shall be entitled to pro-rated  paid vacation during the summer months if they started on or before June 30 of that year.

 

 

 

 

Legal Reference:      Iowa Code ßß 1C.1-.2; 4.1(34); 20.9 (1995).

 

 

Cross Reference:

409.1

Licensed Employee Vacations - Holidays -Personal Leave

 

601.1

School Calendar

 

 

 

 

 

 

Approved   12/9/96                    Reviewed   6/2017                  Revised

 

414.1A PERSONAL LEAVE

Each employee who works at least 180 days per year is allowed not to exceed two (2) paid personal leave days per year (the day would be equivalent to the employee's regular day - full time for full-time and part-time for part-time.) The personal leave policy is established for employees to take care of some business or obligation which cannot be cared for when school is not in session.

 

Personal leave is cumulative to a maximum of two year allowance. Any staff member that does not use their Personal Days at the end of the school year may cash them in for the district’s substitute pay scale. All requests for cash in must be submitted in writing on the employees last contract day of the current contract.

 

Applications for personal leave must be requested in advance and the leave approved by the respective principal or supervisor and the superintendent. The leave will be granted on the basis of available qualified substitutes who are to be arranged for by the supervisor prior to granting the release.

 

Personal days may be used in increments of one-half or whole. No other fractional amounts will be allowed.

 

 

 

 

 

Approved  12/9/96               Reviewed     6/2017                 Revised

 

414.2 CLASSIFIED EMPLOYEE PERSONAL ILLNESS LEAVE

A.      SICK LEAVE DEFINED

Unavoidable absence due to personal illness.

 

B.      ACCUMULATION OF SICK LEAVE DAYS

Each employee in the Association shall be credited with sick leave days as follows: First year of employment in Tipton Schools ...............10 days

Second year of employment in Tipton Schools..............11 days

Third and subsequent years of employment in

Tipton Schools....................................................15  days

 

The above amounts shall apply only to consecutive years of employment in the Tipton

Community Schools except as otherwise provided.

 

The unused portion of each year's credit is cumulative to a maximum of one hundred ninety  (190) days.

 

C.      NOTIFICATION OF ACCUMULATION

Each employee shall be informed of the number of sick leave days accumulated as of the beginning of the current school year by November 1st.

 

D.      VERIFICATION OF SICK LEAVE NEED

The Board of Education will not generally require a doctor's statement as evidence of justifiable absence because of illness on a short-time basis. However, if an employee is absent from work for more than five (5) consecutive contract days for sick leave reasons a written statement from the  employee's doctor stating that he/she is physically or mentally unable to perform his/her assigned school task is required by the employer. The Board of Education reserves the right to employ its own physician to review the employee's doctor's opinion as written on the

statement. If the two disagree, a third physician, also employed by the Board, (chosen by

the employee and the Board, or in the event they cannot agree, by the County Medical Society) shall render an opinion on the issue of medical capacity to continue or resume the performance of duties, which opinion shall be binding on the parties.

 

The statement from the physician shall:

1.        State definitely the physician's opinion as to the time in dates between which the employee is unable to perform his/her assigned duties.

2.        Explain the illness or disability which requires the employee to be absent from his/her job.

 

 

E.      A statement from the employee's physician may be required to establish a date for returning to work or for continuing to work when there is question as to whether an employee is able to do so.

 

F.      Sick leave shall not be granted for surgery or for other reasons for which reasonable evidence cannot be shown confirming the necessity of sick leave absence. All sick leave benefits shall terminate upon termination of employment pursuant to Chapter 279, Code of Iowa, or upon resignation, except for those employees on recall.

 

 

 

 

Legal Reference:      

Whitney v. Rural Ind. School District, 232 Iowa 61, 4 N.W.2d 394 (1942).

26 U.S.C. ß 2601 et seq. (Supp. 1993)

29 C.F.R. Pt. 825 (1993).

Iowa Code ßß 20; 85.33, .34, .38(3); 216; 279.40 (1995).

1980 Op. Att'y Gen. 605.

1972 Op. Att'y Gen. 177, 353.

1952 Op. Att'y Gen. 91.

 

 

Cross Reference:

403.2

Employee Injury on the Job

 

409.3

Licensed Employee Family and Medical Leave

 

409.8

Licensed Employee Unpaid Leave

Approved   12/9/96                    Reviewed   6/2017                 Revised

 

414.3 CLASSIFIED EMPLOYEE FAMILY AND MEDICAL LEAVE

Unpaid family and medical leave will be granted up to 12 weeks per year to assist employees in balancing family and work life.  For purposes of this policy,  year is defined as 365 days prior to the start date of the requested leave.  Requests for family and medical leave shall be made to the superintendent.

 

Employees may be allowed to substitute paid leave for unpaid family and medical leave by meeting the requirements set out in the family and medical leave administrative rules. Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave.  It shall be the responsibility of the superintendent to develop administrative rules to implement this policy.

 

 

 

 

Legal Reference:      

Whitney v. Rural Ind. School. District, 232 Iowa 61, 4 N.W.2d 394 (1942).

26 U.S.C. ß 2601 et seq. (Supp. 1993)

29 C.F.R. Pt. 825 (1993).

Iowa Code ßß 20; 85.33, .34, .38(3); 216; 279.40  (1995).

1980 Op. Att'y Gen. 605.

1972 Op. Att'y Gen. 177, 353.

1952 Op. Att'y Gen. 91.

 

 

Cross Reference:

409.3

Licensed Employee Family and Medical Leave

 

414.2

Classified Employee Personal Illness Leave

 

414.8

Classified Employee Unpaid Leave

 

 

 

 

Approved   12/9/96                    Reviewed     6/2017               Revised

 

414.3E1 CLASSIFIED EMPLOYEE FAMILY AND MEDICAL LEAVE REQUEST FORM

Date:                              

 

  • I,                           , request family and medical leave for the following reason:  (check all that apply)

 

                    for the birth of my child;

                    for the placement of a child for adoption or foster care;

                    to care for my child who has a serious health condition;

                    to care for my parent who has a serious health condition;

                    to care for my spouse who has a serious health condition; or

                    because I am seriously ill and unable to perform the essential functions of my position.

 

I acknowledge my obligation to provide medical certification of my serious health condition or that of a family member in order to be eligible for family and medical leave within 15 days of the request for certification.

 

I acknowledge receipt of information regarding my obligations under the family and medical leave policy of the school district.

 

I request that my family and medical leave begin on                               and I request leave as follows: (check one)

 

                    continuous

I anticipate that I will be able to return to work on                          .

 

                   intermittent leave for the:

 

                             birth of my child or adoption or foster care placement subject to agreement by the district

                           serious health condition of myself, parent, or child when medically necessary

 

Details of the needed intermittent leave:

 

 

 

I anticipate returning to work at my regular schedule on                     .

 

                    reduced work schedule for the:

                    birth of my child or adoption or foster care placement subject to agreement by the school district

                    serious health condition of myself, parent, or child when medically necessary

 

Details of needed reduction in work schedule as follows:

 

 

I anticipate returning to work at my regular schedule on                           .

 

I realize I may be moved to an alternative position during the period of the family and medical intermittent or reduced work schedule leave.  I also realize that with foreseeable intermittent or reduced work schedule leave, subject to the requirements of my health care provider, I may be required to schedule the leave to minimize school district operations.

 

While on family and medical leave, I agree to pay my regular contributions to employer sponsored benefit plans.  My contributions shall be deducted from moneys owed me during the leave period.  If no monies are owed me, I shall reimburse the school district by personal check (cash) for my contributions.  I understand that I may be dropped from the employer-sponsored benefit plans for failure to pay my contribution.

 

I agree to reimburse the school district for any payment of my contributions with deductions from future monies owed to me or the school district may seek reimbursement of payments of my contributions in court.

 

 

 

I acknowledge that the above information is true to the best of my knowledge.

 

Signed                                                                                                                                      

 

Date                      

 

Approved   12/9/96                 Reviewed     6/2017  

Revised

414.4 CLASSIFIED EMPLOYEE BEREAVEMENT LEAVE AND CRITICAL ILLNESS

Bereavement Leave

 

The days of leave requested shall be granted up to three (3) days at any one time in the event of death of an employee's spouse, son, daughter, brother, sister, father, mother, grandparent, grandchildren, like in-laws, stepchild, stepparent, stepbrother, stepsister, or any member of the immediate household. An additional two days may be granted upon approval of the immediate supervisor for bereavement leave. An additional one (1) day per year for the bereavement of individuals not covered above shall be available for an employee to use.

 

 

Critical Illness Leave

 

The days of leave requested shall be granted up to two (2) days at any one time in the event of critical illness of an employee's spouse, son, daughter, brother, sister, father, mother, grandparent, grandchild,like in-laws, stepchild, stepparent, stepbrother, stepsister,  or any member of the immediate household. An additional two days may be granted upon approval of the immediate supervisor for critical illness. Critical illness shall be defined as illness requiring inpatient hospitalization and/or emergency room care.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal Reference:  Iowa Code ßß 20.9; 279.8 (1995).

 

 

Cross Reference: 409  Licensed Employee Vacations and Leaves of Absence

 

 

 

 

Approved   12/9/96                    Reviewed  6/2017                         Revised

 

414.5 CLASSIFIED EMPLOYEE POLITICAL LEAVE

The board will provide a leave of absence to classified employees to run for elective public office.  The superintendent shall grant a classified employee a leave of absence to campaign as a candidate for an elective public office as unpaid leave.

 

The classified employee will be entitled to one period of leave to run for the elective public office, and the leave may commence any time within thirty days of a contested primary, special, or general election and continue until the day following the election.

 

The request for leave must be in writing to the superintendent at least thirty days prior to the starting date of the requested leave.

 

 

 

 

 

Legal Reference:      

Iowa Code ch. 55 (1995).

 

 

Cross Reference:      

401.9  Employee Political Activity

414     Classified Employee Vacations and Leaves of Absence

 

 

 

 

Approved   12/9/96                   Reviewed   6/2017                Revised

414.6 CLASSIFIED EMPLOYEE JURY DUTY LEAVE

The board will allow classified employees to be excused for jury duty unless extraordinary circumstances exist.  The superintendent has the discretion to determine when extraordinary circumstances exist.

 

Employees who are called for jury service shall notify the direct supervisor  within twenty-four hours after notice of call to jury duty and suitable proof of jury service pay must be presented to the school district.  The employee will report to work within one hour on any day when the employee is excused from jury duty during regular working hours.

 

Classified employees will receive their regular salary.  Any payment for jury duty shall be deducted from the employee's paycheck.

 

 

 

 

 

 

 

 

Legal Reference:       Iowa Code ßß 20.9; 607A (1995).

 

 

Cross Reference:       414      Classified Employee Vacations and Leaves of  Absence

 

 

 

 

 

Approved   12/9/96                    Reviewed  6/2017                   Revised

 

414.7 CLASSIFIED EMPLOYEE MILITARY SERVICE LEAVE

The board recognizes classified employees may be called to participate in the armed forces, including the national guard.  If a classified employee is called to serve in the armed forces, the employee shall have a leave of absence for military service until the military service is completed.

 

The leave shall be without loss of status or efficiency rating, and without loss of pay during the first thirty calendar days of the leave.

 

 

 

 

 

 

 

Legal Reference:      

Bewley v. Villisca Community School District, 299 N.W. 2d 904 (Iowa 1980).

Iowa Code ßß 20; 29A.28 (1995).

 

 

Cross Reference:      

414       Classified Employee Vacations and Leaves of Absence

 

 

Approved   12/9/96                   Reviewed   6/2017                Revised

414.8 CLASSIFIED EMPLOYEE UNPAID LEAVE

Unpaid leave may be used to excuse an involuntary absence not provided for in other leave policies.  Unpaid leave for classified employees must be authorized by the superintendent. Whenever possible, classified employees shall make a written request for unpaid leave ten days prior to the beginning date of the requested leave.  If the leave is granted, the deductions in salary shall be made unless they are waived specifically by the superintendent.

 

The superintendent shall have complete discretion to grant or deny the requested unpaid leave. In making this determination, the superintendent shall consider the effect of the employee's absence on the education program and school district operations, the financial condition of the school district, length of service, previous record of absence, the reason for the requested absence and other factors the superintendent believes are relevant in making this determination.

 

If unpaid leave is granted, the duration of the leave period shall be coordinated with the scheduling of the education program whenever possible, to minimize the disruption of the education program and school district operations.

 

 

 

 

 

 

Legal Reference:       Iowa Code ßß 20.9; 279.8 (1995).

 

 

Cross Reference:       414   Classified Employee Vacations and Leaves of Absence

 

 

Approved   12/9/96                    Reviewed   6/2017                Revised

 

414.9 CLASSIFIED EMPLOYEE PROFESSIONAL PURPOSES LEAVE

Professional purposes leave may be granted to classified employees for the purpose of attending meetings and conferences directly related to their assignments.  Application for the leave must be presented to the superintendent 10 days prior to the meeting or conference.

 

It shall be within the discretion of the superintendent to grant professional purposes leave.  The leave may be denied on the day before or after a vacation or holiday, on special days when services are needed, when it would cause undue interruption of the education program and school district operations, or for other reasons deemed relevant by the superintendent.

 

 

 

 

 

 

 

 

 

 

 

Legal Reference:      

Iowa Code ß 279.8 (1995).

 

 

Cross Reference:      

408.1  Licensed Employee Professional Development

411     Classified Employees - General

 

 

Approved   12/9/96                    Reviewed     6/2017                Revised