213 PUBLIC PARTICIPATION IN BOARD MEETINGS

The board recognizes  the importance  of citizen participation  in school district matters.   In order to assure citizens  are heard and board meetings  are conducted  efficiently  and in an organized  manner,  the board shall set time aside for citizen participation,  either at a specific  time during the meeting  or during the discussion  of agenda  items.  Citizens  wishing  to address  the board on a certain agenda item must notify the superintendent  prior to the board meeting.   Citizens  wishing  to present  petitions  to the board may do so at this time.  However,  the board will only receive  the petitions  and not act upon them or their contents. The board has the discretion  to limit the amount of time set aside for public participation.

If the pressure  of business  or other circumstances  dictate, the board president  may decide to eliminate  this practice.   The board president  will recognize  these individuals  to make their comments  at the appropriate time.  The orderly process  of the board meeting  shall not be interfered  with or disrupted.   Only those speakers  recognized  by the board president  shall be allowed  to speak.  Comments  by others are out of order.  If disruptive,  the individual  making  the comments  or another  individual  causing  disruption may be asked to leave the board meeting.

Individuals  who have a complaint  about employees  may bring their complaint  to the board only after they have followed  board policy addressing  citizens'  complaints.   Students  who have a complaint  may only bring their complaint  to the board after they have followed  board policy addressing  students'  complaints.

 

 

 

Legal Reference:           

     Iowa Code ßß 21; 22; 279.8 (1995).

 

Cross Reference:                       

     205      Board Member  Liability

     210.8   Board Meeting  Agenda

     214      Public Hearings

     402.5   Public Complaints  About Employees

 

Approved:  10/14/96                                          Reviewed:       9/18/2017                                           Revised:

213.1R1 GENERAL COMPLAINTS BY CITIZENS

The board recognizes  that concerns  regarding  the operation  of the school district will arise.  The board further believes  that constructive  criticism  can assist in improving  the quality of the education  program and in meeting  individual  student needs more effectively.   The board also places trust in its employees and desires  to support  their actions  in a manner which frees them from unnecessary  or unwarranted criticism  and complaints.

Procedures  for dealing  with complaints  concerning  programs  or practices  should be governed  by the following  principles:

  • where action/investigation  is desired by the complainant,  or where it seems appropriate,  the matter should be handled  as near the source as possible;
  • complaints  should both be investigated  and, if possible,  resolved  expeditiously;
  • complaints  should be dealt with courteously  and in a constructive  manner;  and,
  • individuals  directly affected  by the complaint  should have an opportunity  to respond.

Specific  procedures  for handling  complaints  may be established  in policies.   The board, consistent  with its board policy-making  role, will deal with complaints  concerning  specific  schools,  programs  or procedures only after the usual channels  have been exhausted.   Complaints  regarding  employees  or complaints  by students  will follow the more specific  policies  on those issues.

When a complaint  requiring  attention  is received  by the board or a board member  it will be referred  to the superintendent.    After all of the channels  have been exhausted,  the complainant  may appeal to the board by requesting  a place on the board agenda  or during  the public audience  portion  of the board meeting.   If the complainant  appeals  to the board, the appeal shall be in writing, signed and explain  the process followed  by the complainant  prior to the appeal to the board.

 

 

Approved:  10/14/96                                              Reviewed:       9/18/2017                                            Revised:

213.1R2 HANDLING OF GRIEVANCES

A.         PERSONNEL  GRIEVANCES

Communications,   grievances,  and complaints  from personnel  other than those in the bargaining  unit (association)  shall first be brought  before the Board of Directors.  An employee  or group of employees may appeal a decision  of the Superintendent  to the Board. Grievance  procedure  for those in the association  shall be regulated  as per master contract.

Personnel  desiring  to address  the Board on any matter shall direct their communication  to the Superintendent  of Schools  and not to the individual  members  of the Board, except that copies of any communication   to the Superintendent  may be sent to all member  of the Board.

Complaints  against any employee  which arise from within the membership  of the Board, or which come to the attention  of the Board, except through  the Superintendent,  shall be referred  to the Superintendent  of Schools  for decision.  In case either the employee  or the complainant  is not satisfied  with the decision  of the Superintendent,  appeal may be take to the Board. No complaint shall be considered  by the Board in other manner.

B.         CITIZENS'  GRIEVANCES

Whenever  a citizen is aggrieved  at the action of any employee,  such citizen may give information  to the employee's  immediate  supervisor.  In the event the the matter is not satisfactorily  resolved,  the appeal process will follow this order:

  1. Other supervisory  or administrative  personnel  in the line of responsibility.
  2. The Superintendent  of Schools.
  3. The Board of Directors:  (Note: If the situation  can end in consideration  of termination  of a contract,  the board can become  the jury in a hearing  and as such must be an impartial decision  maker. *"The Board  must not be involved  in the investigation,  recommendations, or prosecution  of the case and no member  can be biased or have a personal  interest in terminating  the teacher."  To consider  grievances  in other than a hearing situation  can seriously  jeopardize  a termination  procedure.  This points out the imperativeness  of grievances  being processed  as outlined  above.)

No appeal will be heard by the Board of Directors  and no charges  against the employees  will be investigated  or acted upon by the Board unless reduced  to writing, signed by the party bringing  the same, and presented  to the Board through  the Superintendent  of Schools.

 

 

Approved:  10/14/96                                                Reviewed:        9/18/2017                                             Revised: