900 SCHOOL DISTRICT - COMMUNITY RELATIONS

900 PRINCIPLES AND OBJECTIVES FOR COMMUNITY

Successful  education  programs  require the support  of the school district community.   The board addresses  the importance  of the role of the school district community  in the school district in this series of the policy manual.   The board recognizes  this support is dependent  on the school district community's  understanding  of participation  in the efforts, goals, problems  and programs  of the school district.

 

In this section,  the board sets out its policies  defining  its relationship  with the school district community.   In striving  to obtain the support  of the school district community,  the board will:

 

  • Provide access to school district records;
  • Inform the school district community of the school district's goals, objectives, achievements, and needs;
  • Invite the input of the school district community;  and,
  • Encourage  cooperation  between  the school district and the school district community.

 

 

 

Legal Reference:  (Code of Iowa)

 

Related  Administrative  Rules and Regulations:

 

Approved:   12/11/95                                            Reviewed: 11/11/13                               Revised:

901 PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS

Public records of the school district may be viewed by the public during the regular business hours of the administration  offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

Persons wishing to view the school district's public records will contact the board secretary and make arrangements  for the viewing.   The board secretary  will make arrangements  for viewing the records as soon as practicable,  depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically.   The school district may require pre-payment  of the costs prior to copy and mailing.

Persons wanting copies may be assessed a fee for the copy.  Persons wanting compilation of information may be assessed a fee for the time of the employee  to compile the requested information.   Printing of materials  for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

  • Security procedures

  • Emergency preparedness procedures

  • Evacuation procedures

  • Security codes and passwords

It is the responsibility  of the board secretary  to maintain  accurate  and current records  of the school district.   It is the responsibility  of the board secretary  to respond in a timely  manner to requests  for viewing and receiving public information  of the school district.

NOTE: This is a mandatory policy and is consistent with the Iowa public records law regarding access to, copying of and charging for copies of public records. By law, individuals have a right to access public records during the hours of 9:00 a.m. - 12:00 p.m. and 1:00 p.m.- 4:00 p.m. unless the board sets other hours. IASB recommends that the board establish specific hours in board policy, and blanks are provided in the first paragraph for that purpose. For a more detailed discussion of this issue, see IASB's Policy Primer, Vol. 19 #6- June 23, 2006.

Iowa law requires boards to specify what emergency preparedness items need to be confidential in order to protect the safety of individuals or property. A short list is provided but should be added to by the board, if needed. 

 

 

Legal Reference:               

     Iowa Code §§ 21.4; 22.7; 291.6 (2014).

     1980 Op. Att'y Gen. 88.

     1972 Op. Att'y Gen. 158.

     1968 Op. Att'y Gen. 656.

Cross Reference:

     215 . Board of Directors' Records

     401.5  Employee Records

     506  Student Records

     708  Care, Maintenance and Disposal of School District Records

     902.1 . News Media Relations

 

 

Approved:  12/11/95                                               Reviewed:       1/14/20                         Revised:    1/14/20

 

902 PRESS, RADIO, AND TELEVISION NEWS MEDIA

902.1 NEWS MEDIA RELATIONS

The board recognizes  the value of and supports  open, fair and honest communication   with the news media.   The board will maintain  a cooperative  relationship  with the news media.   As part of this cooperative  relationship,  the board and the media will develop  a means for sharing  information while respecting  each party's limitations.

Members  of the news media are encouraged  and welcome  to attend open board meetings.   The board president  shall be the spokesperson  for the board, and the superintendent  shall be the spokesperson  for the school district.   It shall be the responsibility  of the board president  and superintendent  to respond  to inquiries  from the news media about the school district.

Members  of the news media seeking  information  about the school district shall direct their inquiries to the superintendent.    The superintendent  shall accurately  and objectively  provide the facts and board positions  in response  to inquiries  from the news media about the school  district.

 

 

 

Legal Reference:                 

     Iowa Code ßß 21.4; 22; 279.8 (1995).

Cross Reference:                

     902  Press, Radio and Television News Media

Approved: 12/11/95                                                          Reviewed:   11/11/13                                                      Revised:

902.2 NEWS CONFERENCES AND INTERVIEWS

The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media.

The superintendent shall respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district.

News conferences and interviews planned or pre-arranged for school district activities shall include the board and the superintendent.  News conferences for issues requiring an immediate response may be held by the superintendent.  It shall be within the discretion of the superintendent to determine whether a news conference or interview shal be held to provide an immediate response to an issue.

It shall be the responsibility of the superintendent to keep the board apprised of news conferences and interviews.

 

 

 

Legal Reference:                 

     Iowa Code ßß 21.4; 22; 279.8 (1995).

Cross Reference:                

     902  Press, Radio and Television  News Media

 

Approved: 12/11/95                                                                      Reviewed:      11/11/13                                                   Revised:

902.3 NEWS RELEASES

The superintendent shall determine when a news release about internal school district and board matters will be issued.  In making this determination, the superintendent shall strive to keep the media and the school district community accurately and objectively informed.  Further, the superintendent shall strive to create and maintain a positive image for the school district.  It shall be the responsibility of the superintendent to approve news releases originating within the school district prior to their release.

News releases will be prepared and disseminated to news media in the school district community.  Questions about news releases shall be directed to the superintendent.

 

 

 

 

Legal Reference:                 

     Widmer  v. Reitzler,  182 N.W.2d 177 (Iowa 1970).

     Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970). Iowa Code ßß 21.4; 22.2 (1995).

     1980 Op. Att'y Gen. 73.

     1952 Op. Att'y Gen. 133.

 

Cross Reference:                

     902  Press, Radio and Television  News Media

 

Approved:  12/11/95                                                             Reviewed:  11/11/13                                                        Revised:

902.4 LIVE BROADCAST OR VIDEOTAPING

Individuals  may broadcast  or videotape  public school district events, including  open board meetings,  as long as it does not interfere  with or disrupt the school district event and it does not create an undue burden  in adapting  the buildings  and sites to accommodate  the request.

It shall be within the discretion  of the superintendent  to determine  whether  the request  is unduly burdensome  and whether  the broadcast  or videotaping  will interfere  with or disrupt  the school district event.

Videotaping  of classroom  activities  will be allowed  at the discretion  of the superintendent.    Parents will be notified  prior to videotaping  of classroom  activities.

It shall be the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted.

 

 

 

Legal Reference:                  

     Iowa Code ßß 21.4, .7; 22; 279.8 (1995).

 

Cross Reference:                                               

     902.1  News Media Relations

     903.3   Visitors  to School  District Buildings  and Sites

 

 

Approved:  12/11/95                                                                Reviewed:  11/11/13                                                   Revised:

903 PUBLIC PARTICIPATION IN THE SCHOOL DISTRICT

903.1 SCHOOL - COMMUNITY GROUPS

The board values the participation and the support of school district-community groups, including, but not limited to, the booster club and parent-teacher organizations, which strive for the betterment of the school district and the education program.   The board will work closely with these groups.

Prior to any purchase of, or fund raising for, the purchase of goods or services for the school district,  the group shall confer with the superintendent to assist the group in purchasing goods or services to meet the school district's needs.

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

It shall be the responsibility of the building principal to be the liaison with the school district-community groups affiliated with the building principal's attendance center.

 

 

Legal Reference:                 

     Iowa Code ßß 279.8; 291.13  (1995).

 

Cross Reference:                

     903  Public Participation  in the School District

 

Approved:  12/11/95                                                                      Reviewed:    11/11/13                                                Revised:

903.2 TIPTON COMMUNITY SCHOOLS SCHOOL VOLUNTEER PROCEDURES

A volunteer  is a person who works on an occasional or regular basis at school sites or other educational facilities to support the efforts of personnel. Volunteers shall serve in that capacity without compensation or employee benefits of any type, except for Workmen’s Compensation and Liability protection as provided by state law.

Volunteers are welcomed and encouraged in our school district.  Volunteers must be recommended by a current employee of the school district or district parent, or be a parent with students in the Tipton Community Schools.  In order to serve as a volunteer in the Tipton Community Schools,  the volunteer must complete a Volunteer Disclosure Statement to be placed on file in the Central Office. Coaching volunteers will also be provided a copy of the Volunteer Coaching Guidelines.  All volunteer coaches must complete a Volunteer Coaching Contract.  A signed copy of the Volunteer Coaching Contract  is to be on file in the Central Office before assisting at practices.  A letter through the Central Office will notify volunteers not accepted by the school district.

Volunteers, by lending their time, talents and resources to the educational team process, are an essential and valuable component  of the Tipton Community School District’s mission to provide quality education to students K-12.

The district encourages the use of volunteers to:

1. Support and enhance instruction and co-curricular programs.

2. Enrich the curriculum  and broaden  student  learning  opportunities  by adding a voice of experience or background knowledge.

3. Provide students  with individual  attention.

4. Assist students  with varying  abilities.

5. Provide  teachers  with more time to work with students.

 

Use of volunteers within the District is not to conflict with or replace any regularly authorized personnel.

To ensure the safety of the students, volunteers, and staff, all volunteers must adhere to volunteer guidelines outlined by the district and school(s)  in which they serve.

Volunteers shall work under the direct supervision of staff members.

In accordance with the privacy rights of staff, students and families, volunteers must keep personal and personnel school matters confidential.

 

 

Legal references:                 

     Family Educational Rights and Privacy Act 20 U.S.C. 1232

     Code of Iowa  Section 22.7; 670.2

 

 

Approved: 12/11/95                                                           Reviewed:   11/11/13                                                         Revised:    11/13/00

903.2R1 ADMINISTRATIVE REGULATION STAFF PERSONNEL

School Volunteers

Volunteers  make valuable  contributions  to the learning  process  by providing  assistance  to the students  and staff members  of the Tipton Community  School District.

The following guidelines were created to ensure the safety of students, volunteers and staff. All Volunteers:

1.   Will adhere to volunteer  guidelines  outlined  by the school district and building(s)  in which they serve.

2.   Will identify  themselves  to the building  administrator/designee  before beginning  each volunteer assignment. They will report to the office or designated place prior to beginning volunteer service. There, the volunteer will receive volunteer identification and will sign in and out.

3.   Who work directly with students or assist staff on a regular basis; supervise/chaperone students; or act as a primary authority figure must complete volunteer information and disclosure statements. Examples of volunteers who must complete this screening process include:

  • Classroom  volunteers/teacher assistants
  • Field trip supervisors/trip chaperones/trip drivers
  • Volunteer sport coaches/assistants
  • Volunteer  club or activity  sponsors/assistants

Examples  of volunteers  excluded  from completing  the information  and disclosure  statements include:

  • Classroom resource speakers
  • Concession  workers,  ticket takers, other volunteers  whose primary  role is not interacting  with students,  etc.

The disclosure  statement  will be collected  and kept on file in the school building.  After notification of approval,  principals  may allow volunteers  who have completed  a disclosure  statement  to begin their volunteer  experience.

The principal  will provide:

1.   Orientation and information sharing for volunteers.

2.   Supervision, monitoring and evaluation of volunteer efforts.

3.   Accounting and reporting of volunteer activities in the Tipton Community School District.

903.2E1 TIPTON COMMUNITY SCHOOL DISTRICT VOLUNTEER COACHING CONTRACT

The Tipton athletic staff is very happy to have the assistance of volunteer personnel in meeting some of the need of our high school programs.  Volunteer coaches can play an important role in assisting with the tasks of working with a high school team.  However, the Tipton athletic staff and administration reserve the right to select the personnel and ask that they abide by the following guidelines in assisting with any of our programs.

  1. All volunteer  coaches  must hold a State of Iowa Coaching  Endorsement  and receive and sign a copy of the Volunteer  Coaching  Contract  prior to beginning  their volunteer  coaching  duties.
  2. Volunteer coaches may begin their duties with the approval of the head coach, athletic director, principal, and superintendent, but final approval for their continuation as a volunteer coach requires approval of the Board of Education.
  3. Volunteer coaches will attend all practices and contests unless excused by the head coach.
  4. The volunteer  coach shall not initiate or change instructions  given by the head coach and must carry out specific  directions  given by the head coach and other assistant  coaches.
  5. The volunteer coach may assist in starting, executing, and completing the specific play of the learning experience as defined and directed by the head coach and other assistant coaches.
  6. The volunteer coach should not attempt any duties unless they have been specifically prepared for those duties under the direction of the coaching staff. Volunteer coaches will discuss with the coaching staff the extent of the responsibilities of the volunteer coach.
  7. Volunteer coaches are working in support of the Tipton Community Schools, coaching staff, and athletes. The volunteer coach should not make public statements which may be construed as negative or not in the support of the athletic program, school, administration or faculty, coaching staff, or individual athletes. Volunteer coaches with concerns should direct these concerns to the head coach.
  8. A volunteer coach will never override a decision or method of instruction presented by a coach or the staff (head or assistant). Any input from a volunteer coach concerning these matters will be done in private, with the coaching staff, in a professional manner.
  9. Volunteer coaches will not assist in the treatment of any athletic injury or emergency situation unless working directly under the supervision of a head or assistant coach.
  10. In working with athletes in a coaching situation, it is important to remember that the volunteer coach is to act in the manner of an adult and coach. They must maintain that professional distance from the athletes with whom they are working, and not attempt to become “friends” with them. It is strongly emphasized that volunteer coaches do not become involved with student athletes in any manner other than an adult-student working relationship in the coaching situation. The volunteer coach has a responsibility to represent themselves as a positive role model to the athletes they work with.
  11. Volunteer coaches will not interact with game officials concerning calls made by the officials or concerning  the duties  of the official.

 

I hereby agree to the above stated stipulations  in serving  as a volunteer  coach in                                         (sport) During  the                                                     school year.

 

 

Volunteer (signature) ____________________________________     Date:   ____________________________ 

Head Coach (signature): ________________________________        Date:  _____________________________                                                             

Athletic  Director (signature): _____________________________       Date:  ______________________________                                                           

Principal (Signature):                                ___________________         Date:  _____________________________   

Superintendent (Signature):                                                                     Date:  _____________________________

Board President (Signature):                                                                    Date:  _____________________________

 

Approved:  12/11/95                                              Reviewed:       11/11/13                          Revised:         9/20/04

 

903.2E2 VOLUNTEER DISCLOSURE STATEMENT

It is the policy of the Tipton Community School District Board of Education to make every reasonable effort to provide a safe learning environment for students working with volunteers. Therefore, the District requires the following confidential information from volunteers who work directly with students or assist staff on a regular basis, supervise/chaperone students or act as a primary authority figure. This statement must be completed and returned to the school building office prior to beginning any volunteer experience.

 

Have you ever been convicted  of a serious  misdemeanor,  aggravated  misdemeanor,  or felony under Iowa law or any other state/country  law?

                Yes                                                          No

 

Have you ever been convicted,  or had an administrative  finding,  of violating  any law involving  child abuse, sexual abuse, physical  abuse, sexual harassment  or exploitation,  or any other crime related  to children?

                          Yes                                                          No

 

Have you ever been the subject of or listed as the perpetrator in a founded child abuse report?

                          Yes                                                          No

 

Are you required  to register  as a sex offender  with the Sex Offender  Registry?

                          Yes                                                         No

 

Do you currently have charges pending or are there any ongoing investigations relating to any of the aforementioned?

                          Yes                                                          No

 

Has your driver's license ever been revoked for any reason? (Answer to be used in determining volunteer drivers.)

Yes                                          No

 

A "Yes" answer  to any of the questions  listed above requires  an interview  with a district administrator.

 

Name                                                                                                                                                                                                 

 

Street Address                                                                                                                                                                                  

 

City/State/Zip                                                                                                                                                                                    

 

Day Phone                                                                                              Evening Phone                                                              

 

School in which you wish to volunteer                                                                                                                                         

 

(please specify elementary, middle or high; one school per form)

 

 

By signing this form, I agree that should any of the above information change in the future I shall contact the school building principal immediately.

 

 

Volunteer's Signature                                                                                                                           Date                                  

 

Building Principal’s Signature                                                                                                             Date                                  

 

Please return this form to:                                

     Tipton Community  School  District

     Office of the Superintendent

     400 E 6th St.

     Tipton IA 52772

903.3 VISITORS TO SCHOOL DISTRICT BUILDINGS & SITES

The board welcomes  the interest  of parents  and other members  of the school district community and invites them to visit the school buildings  and sites.  Visitors,  which include persons  other than employees  or students,  must notify the principal  of their presence  in the facility upon arrival.

Persons  who wish to visit a classroom  while school is in session  are asked to notify the principal and obtain approval  from the principal  prior to the visit so appropriate  arrangements  can be made and so class disruption  can be minimized.   Teachers  and other employees  shall not take time from their duties to discuss  matters  with visitors.

Visitors  shall conduct  themselves  in a manner  fitting to their age level and maturity  and with mutual  respect  and consideration  for the rights of others while attending  school events.   Visitors failing to conduct themselves accordingly may be asked to leave the premises.  Children who wish to visit school must be accompanied by a parent or responsible adult.

It shall be the responsibility of employees to report inappropriate conduct.  It shall be the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct.  If the superintendent or principals are not available, a school district employee shall act to cease the inappropriate conduct.

 

 

Legal Reference:                 

     Iowa Code ßß 279.8; 716.7 (1995).

 

Cross Reference:                

     902       Press, Radio and Television  News Media

     903.2  Community Resource Persons and Volunteers

 

 

Approved:  12/11/95                                                               Reviewed:  11/11/13                                                            Revised:

903.4 PUBLIC CONDUCT ON SCHOOL PREMISES

Public Conduct on School Premises

School sponsored or approved activities are an important part of the school program and offer students the opportunity to participate in a variety of activities not offered during the regular school day. School sponsored or approved activities are provided for the enjoyment and opportunity of involvement they afford the students.

The board expects that students, employees and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity, and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies. Employees will be disciplined with employee discipline policies and laws. Others will be subject to discipline according to this policy.

Individuals are permitted to attend school sponsored or approved activities only as guests of the school district, and, accordingly as a condition of such permission, they must comply with the school district’s rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors, like the student participants, are expected to display mature, responsible behavior and sportsmanship. The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

  • Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials and activity sponsors or sponsors of sponsored or approved activities or at other individuals will not be tolerated.
  • Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials and activity sponsors of sponsored or approved activities will not be tolerated.
  • The use of vulgar, obscene or demeaning expression directed at students, school officials, employees, officials, and activity sponsors participating in a sponsored or approved activity or at other spectators will not be tolerated.
  • The use of alcohol, drugs, or tobacco products on school ground is strictly prohibited.

 If an individual becomes physically or verbally abusive, uses vulgar, or obscene or demeaning expression, or in any way interrupts the performance of an activity, the individual will be asked to leave the event. Law enforcement may be contacted for assistance.

The superintendent may determine if a notice of exclusion from a sponsored activity or event needs to be sent to an individual. The superintendent will inform the board of the name of the individual and date(s) of the exclusion.

Individuals removed from school premises have the ability to follow the board’s chain of command and complaint policies should they choose to do so. The exclusion is in effect should the individual choose to appeal the decision of the superintendent. The term “individual” as used in the policy also includes students and employees.

If an individual has been notified of exclusion and thereafter tries to enter a school building or attends a sponsored or approved activity, the individual will be advised that his/her attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from the school building or from future school sponsored or approved activities.

 

Legal Reference:                 

     Iowa Code §§ 279.8; 716.7 (1999).

 

Cross Reference:                                                

     205         Board Member  Liability

     504         Student Activities

     802.6      Vandalism

     903          Public Participation  in the School District

 

Approved: 10/11/99                                                                     Reviewed:  11/11/13                                                          Revised:  06/13/16

903.5 DISTRIBUTION OF MATERIALS

The board recognizes that students, employees, parents or citizens may want to distribute materials withing the school district that are noncurricular.  Noncurricular materials to be distributed must be approved by the building principal and meet certain standards prior to their distribution.

It shall be the responsibility of the superintendent, in conjunction with the building principals to draft administrative regulations regarding this policy.

 

Legal Reference:                

     U.S. Const. amend. I. Hazelwood  School  District  v. Kuhlmeier,  484 U.S. 260 (1988).

     Bethel School District v. Fraser, 478 U.S. 675 (1986). New Jersey v. T.L.O., 469 U.S. 325 (1985).

     Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

     Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987). Iowa Code ßß 279.8; 280.22 (1995).

 

Cross Reference:                

     502.3   Freedom  of Expression

     503.1  Student Conduct

     504       Student Activities

     603.9  Academic Freedom

 

Approved: 12/11/95                                                                  Reviewed:      11/11/13                                                Revised:

903.5R1 DISTRIBUTION OF MATERIALS

I)      Guidelines

Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

a)   is obscene  to minors;

b)  is libelous;

c)   contains indecent, vulgar, profane or lewd language;

d)   advertises any product or service not permitted to minors by law;

e)  Constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person's race, religion, gender, disability, age or ethnic origin);

 f)   presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.

Distribution on school premises of material in categories (a) through (d) to any student is prohibited.  Distribution on school premises of material in categories (e) and (f) to a substantial number of students is prohibited.

II)   Procedures

Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution time, together with the following information:

a)   Name and phone number of the person submitting request and, if a student, the homeroom number;

b)   Date(s) and time(s) of day of intended  display or distribution;

c)   Location where material will be displayed or distributed;

d)   The grade(s) of students to whom the display or distribution is intended.

Within twenty-four hours of submission, the principal will render a decision whether the material violates  the guidelines  in subsection  I or the time, place and manner  restrictions  in subsection  III of this policy.   In the event that permission  to distribute  the material  is denied, the person submitting  the request  should be informed  in writing  of the reasons  for the denial. Permission  to distribute  material  does not imply approval  of its contents  by either the school, the administration,  the board or the individual  reviewing  the material  submitted.

If the person submitting the request does not receive a response within twenty-four hours of submission, the person shall contact the building principal's office to verify that the lack of response was not due to an inability to locate the person.  If the person has made this verification and there is no response to the request, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent.  If the person does not receive a response within three school days of submitting the appeal, the person shall contact the  superintendent to verify that the lack of response is not due to an inability to locate the person.  If the person has made this verification and there is no response to the appeal, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

At every level of the process the person submitting the request shall have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution of the written material is appropriate.

Permission to distribute material does not imply approval of its contents by either the school district, the board, the administration or the individual reviewing the material submitted.

III)   Time, place and manner  of distribution

The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school activities.  The distribution of unofficial material shall be limited to a reasonable time, place and manner as follows:

a)   The material shall be distributed from a table set up for the purpose in a location designated by the principal, which location shall not block the safe flow of traffic or block the corridors or entrance ways, but which shall give reasonable access to students.

b)   The material  shall be distributed  either before and/or after the regular  instructional  day.

C)   No written  material  may be distributed  during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of that activity.

IV)  Definitions

The following  definitions  apply to the following  terms used in this policy:

a)   "Obscene  to minors"  is defined  as:

i)     The average person, applying contemporary community standards, would find that the written  material,  taken as a whole, appeals  to the prurient  interest  of minors of the age to whom distribution is requested;

ii)   The material  depicts  or describes,  in a manner  that is patently  offensive  to prevailing standards  in the adult community  concerning  how such conduct  should be presented to minors  of the age to whom distribution  is requested,  sexual conduct  such as intimate  sexual acts (normal  or perverted),  masturbation,  excretory  functions,  and lewd exhibition  of the genitals;  and

iii)   The material,  taken as a whole, lacks serious literary,  artistic,  political  or scientific value for minors.

b)  "Minor" means any person under the age of eighteen.

c)   "Material  and substantial  disruption"  of a normal  school activity is defined  as follows:

i)     Where the normal school activity is an educational program of the district for which student attendance is compulsory, "material and substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.

ii)   Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity.

In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.

d)   "School activities" means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.

e)   "Unofficial"  written  material  includes  all written  material  except school newspapers,  literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school.  Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.

f)     "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.

g)   "Distribution"  means circulation  or dissemination  of written  material  by means of handing out free copies, selling or offering  copies  for sale and accepting  donations  for copies.   It includes  displaying  written  material  in areas of the school which are generally  frequented by students.

 

V)  Disciplinary action

Distribution  by any student  of unofficial  written  material  prohibited  in subsection  I or in violation  of subsection  III may be halted, and students  may be subject  to discipline  including suspension  and expulsion.   Any other party violating  this policy may be requested  to leave the school property  immediately  and, if necessary,  local law enforcement  officials  will be called.

VI) Notice of policy to students

A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

 

Approved:  12/11/1995                                                   Reviewed:  11/11/2013                                          Revised:

903.6 CITIZENS' COMPLAINTS

The Board recognizes  that situations  may arise in the operation  of the system which are of concern  to parents  or the public.   The Board believes  strongly  that all concerns  should be resolved at the lowest  possible  level of decision  making  by the individuals  closest to the concern.   The concerns  are best dealt with through  communication   with appropriate  staff members  and officers of the system,  such as the faculty,  the principals,  the central  office, and the Board.

The following  guidelines  are suggested  as the proper procedure  to be followed  by persons  with questions  and complaints.

1.  Matters  concerning  individual  students,  a teacher,  or other employee  should first be addressed to the teacher  or employee.

2.  Unsettled  matters  from (1) above or problems  and questions  concerning  individual  schools should be directed to the principal.

3. Unsettled matters from (2) above or problems and questions concerning the school system should be directed to the  superintendent.

4.  If the matter cannot be settled satisfactorily  by the superintendent,   it may be brought  to the Board of Directors.   Questions  and comments  submitted  to the chairman  of the Board in letter form will be brought to the attention of the entire Board.  The concern may be brought up at a Board meeting by  following the procedures to have an item placed on the agenda or may be brought up as an item of information during the open forum portion of the agenda, time permitting.

The Board considers it the obligation of the employees of the district to entertain the questions of parents or the public.

 

 

Legal Reference:                 

     (Code of Iowa) 204.12  Complaints  About Personnel

 

Cross Reference:

 

Approved:  4/8/91                                                                    Reviewed:  11/11/13                                                  Revised:

904 COMMUNITY ACTIVITIES INVOLVING STUDENTS

904.1 TRANSPORTING STUDENTS IN PRIVATE VEHICLES

Generally,  transporting  students  for school purposes  shall be done in a vehicle  owned by the school district and driven by a school bus driver.   Students  may be transported  in private vehicles  for school purposes.   It shall be within the discretion  of the superintendent  to determine  when this is appropriate.

 

Individuals  transporting  students  for school purposes  in private vehicles  must have the permission of the superintendent.    Private vehicles  will be used only when proof of insurance  has been supplied  to the superintendent  and when the parents  of the students  to be transported  have given written  permission  to the superintendent.    The school district assumes  no responsibility  for those students  who have not received  the approval  of the superintendent  and who ride in private vehicles  for school purposes.

 

This policy statement  applies  to transportation   of students  for school purposes  in addition  to transporting  students  to and from their designated  attendance  center.   It shall be the responsibility  of the superintendent  to develop  administrative  regulations  regarding  this policy.

 

NOTE:  There is no legal requirement that private drivers have written proof of insurance.  The requirement is written into the policy as a protection for the school district.  Prior to letting private drivers transport students, a school district may want to check with the school district's insurance carrier to determine its coverage in those instances.

 

 

 

 

 

Legal Reference:                 

Iowa Code ßß 279.8; 285; 321 (1995).

281 I.A.C. 43.

 

 

Cross Reference:                

401.6  Transporting  of Students  by Employees

401.7  Employee Travel Compensation

711      Transportation

 

 

Approved:  12/1/95                                               Reviewed:       11/11/13                          Revised:

 

904.2 SCHOOL-COMMUNITY RELATIONS - SALES PROMOTIONS PROHIBITED

Educational  facilities,  teachers,  and students  shall not be used in any manner  for the promotions  of sales of services  or products  or agencies  or organizations  operating  for profit.  The Board of Directors  specifically  forbids such activities  as the following:

1.   Distribution  by students  of pamphlets  urging  students,  parents  and others to purchase  services  or products  sold for profit.

2.   The sale by students  or teachers  of products  and/or services,  except in relation  to production  by students  and/or items approved  by the principal.

3.   Similar activities which would involve the teachers and students and which would interfere  with the normal  time and activities  of the school.

4.   Employees  shall not participate  in any incentive  program  that leads to personal  gain. When the Board of Directors  and the Superintendent   of Schools  feels that the educational  gain outweighs any promotional purpose, prior approval can be given by the Board to an activity.

 

Legal Reference:                 

     (Code of Iowa) Iowa Code  279.8 (1995)

 

Cross Reference:                                                

     504.5 Student  Fund Raising

     904  Community  Activities  Involving  Students

 

 

 

Approved:   1/10/91                                                        Reviewed:11/11/13                                                        Revised:

905 USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT

905.1 COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

The buildings and sites and equipment of the school district may be made available to local nonprofit entities that promote cultural, educational, civic, community, or recreational activities.  Such use will be permitted only when the use is consistent with state law and does not interfere with or disrupt the education program or school-related activity.  The board or superintendent reserves the right to waive fees in special and unusual circumstances.

Under circumstances deemed appropriate and acceptable by the Board of Education, superintendent or administrative designee, certain school facilities may be rented and used for private profit by a business, organization or individual of the community.  Guiding principles for determining acceptability will be appropriateness, community benefit and availability.

The Board of Education and/or the school administration reserve the right to refuse use and/or rental of the facilities and/or equipment to any individual, business and/or group.  Of necessity, priority must be given to school activities and programs; followed by 28E agreements (City Rec), governmental entities located in the Tipton Community School District, the State of Iowa, United States and/or organizations of the communities. Should unusual situations or necessity arise, the Board of Education or superintendent retains the right to rescind or withdraw an approved agreement.

Organizations, individuals, and other entities who wish to use the school district property for an organized activity must apply at the superintendent’s or district’s administrative office.  It shall be the responsibility of the superintendent or administrative designee to determine whether the school district facility requested is available and whether the application for use meets board policy and administrative regulations.  It shall be the responsibility of the superintendent or his/her designee to provide application forms, obtain proof of insurance, and draw up the contract for use of school district property.  The school district reserves the right to deny an individual, group or organization access to any facilities.

All requests for use of facilities must be in writing on forms provided by the district.  A person must be willing to sign the request thereby assuming responsibility for the actions of the group which he/she represents, payment of fees and/or for the settlement of any damages incurred to be reimbursed to the district.  Persons authorized to use school facilities must abide by alcohol and smoke-free requirements.

Activities in the school district buildings, whether school-sponsored or not, shall be supervised by an employee of the school district or activity/event supervisor (paid or volunteer) authorized by the superintendent having completed prescribed requirements to supervise non-school activities in school facilities.  The district shall be reimbursed for all custodial and/or food service personnel services provided and/or required at the employee’s normal contracted rate or over-time rate of pay as applicable.  All other supervision, other than volunteered, shall be reimbursed on the hourly rate schedule established by the Board of Education.

It shall be the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

 

Legal Reference:    Iowa Code §§ 8D; 276; 278.1(4); 279.8; 288; 297.9-.11 (1995).

                              751 I.A.C. 14.

                              1982 Op. Att'y Gen. 561.

                              1940 Op. Att'y Gen. 232.

                              1936 Op. Att'y Gen. 196.

 

Cross Reference:   704    Revenue

 

Approved                     Reviewed   11/11/13               Revised  1/11/2016

 

905.1R1 USE OF SCHOOL DISTRICT FACILITIES REGULATION

  1. There shall be no alcoholic beverages brought to or consumed in the buildings or on the grounds.
  2. There shall be no smoking in the school facilities or on school grounds.
  3. A custodian or employee must be present while the facility is being used and costs assessed unless specific other arrangements are made.
  4. After a school building has been used by an outside group, cleaning will be done by employees assisted by a committee from the outside group.  Fees for such work will be charged to the group as part of the rental fee charged for the use of the building.
  5. The use in a no way interferes with school activities.
  6. The activity sponsored is lawful and conforms to regulations of the school.
  7. Permission granted to non-school groups to use a building should be made in writing.
  8. Custodians assigned to supervise a building for non-school activity may be requested to perform school related duties if activities or the non-school groups do not require his attention.
  9. Employees are to be paid the fee as established by the district, unless that employee wishes to donate time to the organization.  That is the employee’s right.
  10. Security, keeping doors locked, etc. shall be the responsibility of the school, unless arrangements have been made that school personnel need not be present, then security of the building becomes the sole responsibility of the organization.
  11. School-age groups will not be permitted to use the facilities on Wednesday after 6:00 p.m.
  12. Under the policy the 1999 school gymnasium is not generally offered for public use.

 

 

Approved:      Reviewed:  11/11/13                      Revised:  5/14/07

905.1E1 REQUEST FORM FOR THE USE OF SCHOOL FACILITIES

Exhibit

Code No. 905.1E1

 Page 1 of 2

TIPTON COMMUNITY SCHOOL

REQUEST FORM FOR THE USE OF SCHOOL FACILITIES

 NAME OF PERSON MAKING THE REQUEST _____________________________________________

ADDRESS ____________________________________________________________________________

PHONE NO. ______________________ E-MAIL ____________________________________

IF REPRESENTING AN ORGANIZATION OR COMPANY PLEASE INDICATE:

FACILITY BEING REQUESTED FOR USE:

PURPOSE FOR WHICH FACILITY IS TO BE USED:___________________________________________________________

DATE(S) THE FACILITY IS TO BE USED: ____________________________________

ACTUAL TIME EVENT BEGINS: __________________________________________________________________________

TIME THAT THE FACILITY SHOULD BE OPENED: _______________________________________

APPROXIMATE HOURS THE FACILITY WILL BE IN USE: _________________________________

ANY SPECIAL ARRANGEMENTS NEEDED?

ANY SCHOOL EQUIPMENT (OTHER THAN DESKS, CHAIRS, TABLES) THAT YOU NEED?

DOES THE REQUEST INCLUDE THE USE OF KITCHEN FACILITIES? ________

DO YOU AGREE TO OBSERVE THE NO SMOKING AREAS AND NOT BRING ALCOHOLIC BEVERAGES

OR ILLEGAL SUBSTANCES ON THE PREMISES? ________

DO YOU AGREE TO PAY FOR ANY DAMAGES OCCURRING TO SCHOOL PROPERTY DUE TO YOUR

USE OF THE SCHOOL FACILITIES? _________

DO YOU AGREE TO ACCEPT THE LIABILITY FOR ANY ACCIDENTS OR INJURIES TO THOSE IN

ATTENDANCE AT YOUR REQUEST OR INVITATION TO THE MEETING, FUNCTION, ETC. FOR WHICH

YOU ARE HERE IN REQUESTING THE USE OF SCHOOL FACILITIES? _______

OFFICE USE

 Facility Use Fee = $_________                           SIGNED BY:____________________________________________

Kitchen Use Fee = $_________                           DATE REQUEST FILED: ___________________________

&/or Supervisor Fee = $_________

Cleaning Fee (TBD) = $_________                      SCHOOL OFFICIAL APPROVING: ____________________________

Personnel Costs (TBD) = $__________               NOTE: Cleaning/personnel costs TBD following event.

Fees Payable Following Event 

 

Exhibit

Code No. 905.1E1

Page 2 of 2

USE OF SCHOOL FACILITIES

Any party who is requesting use of school facilities should complete the request form attached.  It will be the responsibility of the party desiring the use of school facilities to obtain from the superintendent of schools or designee, the approximate costs, if any, connected with such use and accept the charges imposed by the school district when payment is to be made.

The superintendent has the authority to approve of requests covered by Board Policy.  All other requests must go before the Board of Education for their approval.

The superintendent or designee will confirm all arrangements in writing which have been approved for use of facilities.  The school will bill the party for any obligated costs following use of the facilities and payments due are to be made through the office of the superintendent of schools. If due to unforeseen circumstances rescheduling is necessary, only district activities may move a previous scheduled activity to another date. 

The Tipton Middle School gymnasium is the school districts main competition gym.  Its’ use will be exclusively for school district purposes.  The superintendent may waive this for special circumstances only if no other community facility is available and the need serves a community and/or school district purpose.

Tournament pay will be $20.00 per hour plus the costs of custodial fees for the event.  This fee will be waived if the organization provides a donation equal to or more than the cost of rent excluding custodial fees. Use of the Varsity gym will follow Board Policy and central office procedures.  905.1E1 (The Tipton Middle School gymnasium is the school district’s main competition gym.  Its use will be exclusively for school district purposes. The superintendent may waive this for special circumstances if the need serves a community or school district purpose).

It shall be the responsibility of the superintendent to develop a procedure for the scheduling of school facilities.

 

 

 

 

 

 

 

 

 

 

 

 

 

Approved                     Reviewed                  Revised  1/11/2016

905.1E2 USE OF SCHOOL FACILITIES - INDEMNITY AND LIABILITY INSURANCE AGREEMENT

Code No.  905.1E2

 

 USE OF SCHOOL FACILITIES - INDEMNITY AND LIABILITY INSURANCE AGREEMENT

 

 

The undersigned, hereafter referred to as "organization," states that it shall hold the TIPTON COMMUNITY School District, hereafter referred to as "district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the organization or the district, and its officers, employees or agents, in the use by the organization of any facilities owned by the district.  In case any action is brought therefore against the district or any of its officers, employees or agents, the organization shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the organization.

 

The organization agrees to furnish and maintain during the usage of the facilities owned by the district such bodily injury and property damage liability insurance as shall protect the organization and the district from claims for damages for personal injury, including accidental death, and from claims for property damages, which may arise from the organization's use of the district's facilities, whether such operations be by the organization or by anyone directly or indirectly employed by the organization.  Such insurance shall include the Tipton Community School District as an additional named insured in the policy carried by the organization and described above.

 

The organization shall furnish the district with a certificate of insurance acceptable to the district's insurance carrier before the contract is issued.

 

 

Dated at                    , Iowa, this      day of                , 20  .

 

 

                                                                                    Tipton Community School District

                          (Organization)

 

                                                                                    400 E 6th. St., Tipton IA 52772

                             (Address)

 

 

By                                                                                By                                                        (Title)                          Superintendent                                                             

                                     

 

 

 

 

 

 

 

 

 

 

 

 

Approved                     Reviewed 1/11/2016               Revised  

905.1R2 FEES FOR USE OF SCHOOL FACILITIES

Code No. 905.1R2

Fees For Use of School Facilities

The fee structure for use of school facilities can be downloaded by clicking below.

Uploaded Files: 

905.2 TOBACCO/NICOTINE-FREE ENVIRONMENT

School district facilities and grounds, including school vehicles, are off limits for tobacco or nicotine use, including the use of look-a-likes where the original would include tobacco or nicotine.  This requirement extends to students, employees and visitors.  This policy applies at all times, including school-sponsored and nonschool-sponsored events.  Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco, nicotine or other product or leave the school district premises immediately.  It is the responsibility of the administration to enforce this policy.

 

NOTE:  According to Iowa law, all school grounds are smoke free.  Boards have the authority to expand the policy to make the school facilities and grounds tobacco or nicotine free as well. For more detailed discussion of this issue, see IASB's Policy Primer, Vol. 22 #6-June 19, 2013 and Vol. 20 #5- July 28, 2008.

 

 

Legal Reference:          

     Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).

     House File 2212, Iowa General Assembly

     (2008) Iowa Code §§ 142D; 279.8, .9; 297 (2013).

 

 

Cross Reference:           

     903.4   Public Conduct on School Premises

     905.1   Community Use of School District Buildings & Sites & Equipment

 

 

Approved:  11/11/13                                                             Reviewed:                                                               Revised:                    

905.3 SCHOOL-COMMUNITY RELATIONS/USE OF SCHOOL FACILITIES - SUNDAY USE

The general policies governing the scheduling and use of school facilities will apply on requests for Sunday use.

However,  building  administrators may exercise judgment as to the use of school recreational facilities for Sunday use by students and parents.  Availability of adequate supervisory personnel, the nature of the activity,  and the physical well-being of the facilities shall be among those things considered in the administrators'  judgment.

 

 

 

Legal Reference:  

     (Code of Iowa) Cross Reference:

 

 

Approved:       1/18/82                                                                 Reviewed:       11/11/13                                                 Revised:  

906 USE OF VIDEO CAMERAS ON SCHOOL PREMISES AND SCHOOL TRANSPORTATION

The board supports the use of video cameras on school premises and school transportation as a means to monitor and maintain a safe environment for students and employees.  The video cameras may be used on school premises, including inside and/or outside school buildings; may be operated during school hours and/or during non-school hours; and may be operated on school vehicles used for transportation to and from school and school activities.  Video recordings of student and/or employee activity on school premises and/or while using school transportation may be used as evidence in a student and/or employee disciplinary proceeding.

Student Records

A video recording of student activity on school premises and/or while using school transportation may be a student record subject to board policy and administrative regulations regarding confidential student records.  Only those persons with a legitimate educational purpose may view a video recording of a student on school premises and/or using school transportation.  In most instances, those individuals with a legitimate educational purpose may be the superintendent, building principal, activities director, facilities director, transportation director, bus driver, and special education staffing team.  A video recording made during a school activity and/or in a classroom during a class may also be accessible to the sponsor of the activity and/or the teacher of the class.  A video recording made during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity.  If the content of the video recording becomes the subject of a student disciplinary proceeding, it will be treated like other evidence in the proceeding.

Employee Records

A video recording of an employee’s activity on school premises and/or while using school transportation may be an employee record subject to board policy and administrative regulations regarding confidential employee records.  Only those persons with a legitimate disciplinary and/or investigatory purpose may view a video recording of an employee on school premises and/or using school transportation.  In most instances, those individuals with a legitimate disciplinary and/or investigatory purpose may be the superintendent and any other person who supervises the employee and/or is involved in investigating and/or evaluating the employee’s performance and/or conduct.

Notice

The school district will annually provide the following notice to students and parents:

The Tipton Community School District Board of Directors has authorized the use of video cameras on school district premises and video cameras and audio recording equipment on school district transportation.  The video cameras and audio recording equipment will be used to monitor and record student behavior to maintain order on school premises and school transportation and to promote and maintain a safe environment.  Students and parents are hereby notified that the content of the video and audio recordings may be used in a student disciplinary investigation and/or proceeding.  The content of the video and audio recordings may be confidential student records and may be retained with other student records.  Video and audio recordings may be retained if necessary for use in a student disciplinary investigation and/or proceeding or other matter as deemed necessary by the administration.  Parents may request to review video and audio recordings of their child if the video and audio recordings are used in a disciplinary proceeding involving their child.

The school district will annually provide the following notice to employees:

The Tipton Community School District Board of Directors has authorized the use of video cameras on school district premises and video cameras and audio recording equipment on school district transportation.  The video cameras and audio recording equipment will be used to monitor and record employee behavior to maintain order on school premises and school transportation and to promote and maintain a safe environment.  Employees are hereby notified that the content of the video and audio recordings may be used in an employee disciplinary investigation and/or proceeding.  The content of the video and audio recordings may be confidential employee records and may be retained with other employment records.  Video and audio recordings may be retained if necessary for use in an employee disciplinary investigation and/or proceeding or other matter as deemed necessary by the administration.  Employees may request to view video and audio recordings involving them if the video and audio recordings are used in an employee disciplinary investigation and/or proceeding involving them.

The following notice will be placed on all school premises and/or school buildings equipped with a video camera:

This area and/or building is equipped with a video monitoring system.

The following notice will be placed on all school transportation equipped with a video camera and audio recording equipment:

This vehicle and/or bus is equipped with a video monitoring system and audio recording equipment.

Review of Video and Audio Recordings

The school district will review video and audio recordings randomly or when necessary as a result of an incident reported by a school employee or student.  Video and audio recordings may be recirculated for erasure after approximately thirty (30) days.

The review of video and audio recordings is limited to the individuals having a legitimate educational purpose and/or a disciplinary and/or investigatory purpose.  A written log will be kept of those individuals reviewing video and audio recordings stating the time, name of individual viewing, and the date the video and/or audio recording was viewed.

Video and Audio Monitoring Systems

Video cameras may be used as follows: used on some school premises; used at all school buildings, at a select number of locations within each school building; used on all school district buses; and/or used on other school vehicles, not including school buses.  Audio recording equipment may be used as follows: used on all school buses and/or used on other school vehicles, not including school buses.

The determination of how video cameras and audio recording equipment will be used and the location of the video cameras will be made by the superintendent in consultation with the building principals and transportation director.

Student and Employee Conduct

Students and employees are prohibited from tampering with the video cameras and/or audio recording equipment at any location.  Students and employees found in violation of this regulation will be disciplined in accordance with all applicable school district disciplinary policies and rules, and will reimburse the school district for the cost of any repairs or replacement necessary as a result of the tampering.

 

Approved:  June 2016                                                                     Reviewed:                                                         Revised:  July 2016